Before you begin The activities documented in this file should cover the previous 12 months. The Committee on Student Members reviews Applications three times a year - in the spring, in the summer and in the fall. Submission deadlines are: February 28 for the spring meeting June 30 for the summer meeting September 30 for the fall meeting (delete this slide before you submit your application)

<Name of your University> Activities Record for <Date Range covered> Use your own theme and layout (View-slide master or similar). Add photos, logos and graphics. Throughout this template file, text in italics should be replaced with more specific titles.

Contact Information Mailing address Email addresses Web site, Facebook, newsletter, etc. addresses

Student Officers Officer names, email, phone numbers Include dates of service, and it may include 2 sets of officers Photos!

Advisors Faculty and Practitioner names, email, phone numbers Photos!

Financial Summary (if applicable) Dues structure ($/year, semester) As of December 31, 201X (or August 31, 201X) Total income Total expenditures Cash balance Accounts receivable Accounts payable

Goals and Objectives Summary Statement or Mission Statement

Goals and Objectives Title of Goal 1 Title of Goal 2 Title of Goal 3 Three goals are suggested, add more if you wish

Goal: Action Plan, Target and Results Detailed description of goal, i.e. increase membership by 25% Action Plan: Listing tasks of how you planned to achieve your goal Target: Your expected result Results: Actual Result

Membership Statistics Total number of Student Group members Total number of ASCE National Society-level members Fill in numbers (from Statistical Data tab in excel sheet) where words are underlined.

Meeting Statistics Number of professional meetings with an invited speaker Number of meetings with student presentations and/or paper(s) presented Number of field trips Number of social functions Number of Officer/Planning Meetings Fill in numbers (from Statistical Data tab in excel sheet) where words are underlined.

Meeting Title Highlight a FEW of the best-attended meetings, using one slide per meeting Briefly describe the program and speaker Report the number of attendees Explain why it was popular You DON’T need a slide for every meeting throughout the year Use photos, logos, etc.

Special Projects It is appropriate for ASCE Student Organizations to undertake special projects that will fit in with the “people serving” role of civil engineering. The project should be directed toward community service or a project on campus or in the community that is for the benefit of people outside the ASCE Student Organization and ASCE. The most desirable activities are those requiring engineering expertise, although other service efforts are also worthwhile. Other examples include community service projects, National Engineers Week activities, outreach to K-12 students, and other activities that benefit more than the ASCE Student Organization You may include more than one special project. This slide is just a description of acceptable special projects.

Special Project Title Description Engineering component Project impact Goals, objectives How project goals and objectives matched with your Student Group goals Pictures, sketches and graphics Engineering component Describe the engineering skills used and how they were applied Project impact Describe the anticipated short and long term impacts of the project for the people and/or community that it will serve Participation Number of students and percent of total membership that worked on the project Number of faculty and practitioners Total person-hours spent on the project Use as many slides as necessary to adequately describe each special project

Summary and Questions What were the most significant events of the year? What were the most significant challenges? Future plans We would prefer that you limit to 60 slides or less, but if you have more that’s ok. When actually presenting to other groups, reorder the slides (instead of deleting, move extras to the end so you have them if questions come up) to only present a reasonable amount in the time you are given.