GRADUATE COUNCIL Iowa State University Wednesday, February 15, 2017 4:15 – 5:30 p.m. 3150 Beardshear Hall

Graduate Council – January 1. Call to Order Seating of Substitute Council Members 2. Consent Agenda Minutes of Graduate Council Meeting, January 25, 2017 Agenda for February 15th Meeting Approval of GCCC Items: Dual listing proposal FSHN 560/NUTRS 560 w/460X

3. Announcements and Remarks Graduate Council Chair – Debra Marquart Associate Provost and Graduate Dean – David Holger Associate Graduate Dean – William Graves* Assistant Graduate Dean – Craig Ogilvie* *Excused

4. Review of Action Items a. Overage Course Policy – Discuss possible amendment to approved policy (following DOGE meeting discussion).

4. Review of Action Items Graduate Admissions Process – Proposal: Change requirement for required memo to accompany a low undergraduate GPA when applicant also has a graduate GPA within acceptable range. *Note: Currently applications are flagged with GPA under 3.00 even if applicant has completed graduate degree with higher GPA. Memo currently required. GRADUATE COLLEGE HANDBOOK – Section 1.1 - Admission with a Declared Major 1.1.1 Admission Categories Full admission status may be granted to an applicant who either has achieved a grade point average (GPA) of *3.00 or greater (on a 4.00 scale), or ranks in the upper one - half of his or her undergraduate class.

GradUATE Faculty Membership Committee 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee GradUATE Faculty Membership Committee Steven Lonergan, Animal Science, GFMC Chair Christina Campbell, Food Science & Human Nutrition Kathleen Hilliard, History Annette O’Connor, Vet Diagnostic & Prod. Animal Med Jim Summers, Management

Charge 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee Charge Review membership criteria and process Will serve as a review committee for graduate faculty membership nominations

Key Features: Graduate Faculty Member 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee Key Features: Graduate Faculty Member Full Member Tenure track and tenured faculty are eligible. We are still defining degree requirements and possibility of equivalent experience. There is a strong feeling that a graduate faculty member would not be allowed to serve as the sole chair of a program of study committee for a degree that the faculty member does not hold.

Key Features: Associate Member/Term 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee Key Features: Associate Member/Term Term membership replaced with Associate Member. A recognition of non-tenure track faculty directing programs/students Non-tenure track faculty Associate membership is granted for specific activities and these activities should be listed in the request.  These activities must be consistent with the candidates Position Responsibilities Statement. An associate member of the graduate faculty may only co-chair a committee for the highest degree they achieved. An associate member may not individually chair a POS committee.

Key Features: Associate Member Process 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee Key Features: Associate Member Process Non-tenure track faculty with the appropriate degree must be nominated by the DEO and DOGE.  The graduate faculty in the major will be required to provide a secret ballot vote to support (or not support) the nomination. The nomination will include the confidential results of this vote.  At least 80 % of the graduate faculty in the major must support the nominee’s candidacy for membership.  The nomination will be reviewed by the GFMC. The GFMC can approve, ask for more information, or reject the nomination. A request for graduate faculty status in a second program (for example adding an interdepartmental program) should follow the same procedure. The initial appointment to Associate Membership is for a term not to exceed five years.  A permanent Associate Membership may be granted at the end of the first five- year appointment. Permanent Associate Membership is determined using the using the same process as the original nomination, but will include evaluation of participation in graduate education during the term membership.

Key Features: Member, Associate Member, & Graduate Lecturer 4. Review of Action Items c. Graduate Faculty Membership Committee (GFMC) Report --Talking points and suggested guidelines from GFMC Standing Committee Key Features: Member, Associate Member, & Graduate Lecturer Current graduate students are not eligible for membership or appointment as graduate lecturer.

5 Old Business Renumbering of Stat Courses – Update Statistics Proposal Re-label STAT 401 as STAT 581 (4 cr.) Re-label STAT 447 as STAT 582 (4 cr.) (If approved, change would be implemented for 2018 catalog.) Pending -- TOEFL Requirement – Ongoing Discussion Pending -- Chapter 9 Revisions — with the University Counsel for review. Pending -- Chapter 10 Revisions – with the Provost for approval

5. New Business – 5.a. GC Approvals Process Flowchart ­– Judy Strand

5 New Business b. Statement of Inclusivity & Tolerance from Graduate Council – Ken Moore

5 New Business c. Restricted Status -- Discuss Graduate College Handbook Policy on requirement for “at least 9 semester credits from an approved POS” in order to be removed from Restricted status. GRADUATE COLLEGE HANDBOOK 1.1.1 Admission Categories Restricted admission status may be granted to an applicant who does not satisfy the formal university requirements for full admission status and/or lacks undergraduate preparation in a field related to the graduate field of study. Restricted admission may also be granted to graduates of non-English-speaking foreign institutions, even if the student meets the university requirements for full admission status. Transfer from restricted to full admission status will be made automatically at the end of each semester. The automated change to full status will be made for students who have: completed at least nine semester credit hours of graded courses from an approved POS as a graduate student at ISU, earned a cumulative grade point average of B or above (3.00), and met the Graduate English requirement (for students whose native language is not English). d. ALTERNATIVE SOLUTION? Electronic POSC System – Separate the completion of POS Committee from upload of POS course plan in POSC system. (connected to Item 6.c, above).

  7. Committee Reports Graduate Faculty Membership Committee (GFMC) – Steven Lonergan, Chair a. GFMC Report (completed above, action item 4c.)

GRADUATE COUNCIL Next Meeting Wednesday, March 22, 2017 4:15 – 5:30 p.m. 3150 Beardshear Hall