Can Perkins Pay for That? WACTA Spring Conference Red Lion Hotel | Olympia, WA March 6-7, 2017 Jonathan Jackson Program Supervisor Grants & Innovative Programs

CONTACT INFORMATION Jonathan Jackson Program Supervisor, Grants and Innovative Programs Career and Technical Education Jonathan.Jackson@k12.wa.us 360-725-6253

DISCLAIMER The opinions expressed and guidance offered in this training/workshop are for educational and information purposes only. We use reasonable efforts to ensure that information provided herein is accurate and is the most current information available at the time of training. However, you are urged to contact the CTE program office directly via email to verify the accuracy of this information prior to making costly programmatic decisions.

The “reasonable and necessary” cost principle, also known as the “prudent person” cost principle, requires: That sound businesses practices be followed. That amounts paid for items should be comparable to market prices. That purchases be tied to an important program objective (i.e. that a need is being met.) All of the above

D) All of the above

An instructor spends 50% of her time teaching CTE classes and the other 50% teaching Basic Ed classes. Based on federal regulation, no more than 50% of her salary can be billed to the Perkins Grant. This cost principle is known as: The “Divisibility” cost principle The “Percent-Breakdown” cost principle The “Allocability” cost principle The “50/50” cost principle

C) The “Allocability” cost principle

A particular item of cost is legal under federal law but illegal under state law. I can still charge the expenditure to my Perkins grant, though, because Perkins funding is federal and I must only abide by federal law, right? TRUE FALSE

B) FALSE

If my Department of Health grant requires a 50/50 match, can I use Perkins funding to satisfy this matching requirement? YES NO

B) NO

What is “2 CFR 200”? A new CIP code in the STEM pathway A rule allowing 2 CFR courses for every 200 students in a district The OMB’s latest grant guidance, also called the UGG (Uniform Grant Guidance) None of the above

C) The OMB’s (Office of Management and Budget) latest grant guidance, also called the UGG (Uniform Grant Guidance)

What does the acronym E.D.G.A.R stand for? Every District Gets A Review Educational Directory Guides and Administrative Recommendations Education Department General Administrative Regulations Equity in Diversity Guide to Alternative Resolution

C) Education Department General Administrative Regulations

I bought iPads and Google Chromebooks for my Business & Marketing classes. Can I just list these items in my standard inventory records? YES, standard inventory practices are acceptable NO, I must develop additional means for tracking these items

B) NO, I must develop additional means for tracking these items (small and attractive)

I just hired a new FACSE instructor, can I pay his salary/benefits using Perkins? YES NO

A) YES

My newly hired FACSE instructor has injured himself on a camping trip My newly hired FACSE instructor has injured himself on a camping trip. I plan to hire a short-term sub, can I pay the substitute’s salary/benefits using Perkins funding? YES NO

A) YES

There are how many “Required” and “Permissible” uses of Perkins funding? 9 Required, 19 Permissible 6 Required, 12 Permissible 9 Required, 21 Permissible 20 Required, 10 Permissible

A) 9 Required, 19 Permissible

After a recent competition, my FFA students started asking why the FFA students from other districts had fancy jackets and they did not… They also noted that the other students had medals around their necks. I want to provide this for my students, can Perkins pay for this? YES NO

B) NO

I need to send two of my CTE instructors to attend professional development, but I am unsure what Perkins can pay for. In this situation, Perkins funds can be used for: Conference registration only Conference registration and travel only Conference registration, travel and lodging/subsistence Conference registration, travel, lodging/subsistence, and evening entertainment.

C) Conference registration, travel and lodging/subsistence

Some of the above uses are allowable, others are not Three student leaders in FBLA were selected to attend the national competition in Dallas, Texas. I used Perkins funding to pay for the students’ registration, travel, and lodging/subsistence. I also used Perkins funding to pay the registration, travel, and lodging/subsistence costs for Ms. Johnson, the FBLA Advisor. Were these allowable uses of Perkins funding? YES NO Some of the above uses are allowable, others are not

C) Some of the above uses are allowable, others are not

During a recent MOA (Methods of Administration) visit, our district was cited for not having adequate accommodations for students with disabilities. The report requires us to make equipment modifications and to purchase some instructional aids. Can I use Perkins for these purchases? YES NO

A) YES

In a recent meeting I heard about a new curriculum called PLTW (Project Lead the Way). Can I purchase this curriculum using Perkins funds? YES NO

A) YES

In a recent program evaluation we discovered that most of our equipment in the Skilled and Technical Sciences program area is out of date. The industry representatives in our advisory committee recommended equipment upgrades to align with industry standards, and put together an acquisition calendar. Can we use Perkins funding to pay for the new equipment? YES NO

A) YES

In an effort to increase enrollment and success in courses that prepare students for non-traditional careers, our district purchased promotional materials, including posters and flyers, geared toward encouraging girls to enroll in construction courses. Was this an appropriate use of Perkins funding? YES NO

A) YES

Our state funding has ended for our afterschool STEM leadership program, but I want to the program to continue. I asked my budget analyst if we can cover this activity out of Perkins and she said no even though we have funding available. Why not? Perkins does not pay for afterschool activities All STEM activities must be funded using state resources This would be considered supplanting

C) This would be considered supplanting

Students in our Agriculture programs participate in a variety of SAEs (Supervised Agricultural Experiences), which often take students several miles away from campus. A local Ford dealership offered us an amazing deal on a 12-passenger van. Can we use Perkins funds to buy the van? YES NO

B) NO

In looking over our expenditures for the year, it seemed like we were missing money. I checked with the budget analyst, and discovered that the district was charging an indirect rate of 15% on my Perkins grant. Is this acceptable? YES, a 15% indirect rate is reasonable NO, the indirect rate should not exceed 10% NO, the indirect rate should not exceed 5% NO, you cannot charge an indirect rate on the Perkins grant

C) NO, the indirect rate should not exceed 5%

My superintendent wants me to become a member of Advance CTE and attend national meetings. Can I use Perkins to pay for membership dues in professional organizations? YES NO

A) YES

One problem we find in our district is that some students are not quite ready for the challenging concepts addressed in many of our CTE courses. One remedy we established to address this issue was to hire an instructor to teach these students the basic academic skills necessary to succeed in rigorous CTE courses. We are paying the salary of this instructor out of our Perkins grant, is this an acceptable use of funds? YES NO

B) NO

Our district recently began administering Precision Exams in our CTE courses. We have not been paying for these tests out of Perkins. At WACTA this fall I spoke with another CTE Director who said that she is paying for Precision Exams, CCI exams, food handlers cards and various other certification tests using Perkins dollars. Who is right? I am, Perkins funds cannot pay for certifications She is, Perkins funds can be used to pay for certifications

B) She is, Perkins funds can be used to pay for certifications

My Health Science students are the best in the state My Health Science students are the best in the state! As such, I feel that they deserve some recognition and I plan to throw them a party. I plan to order pizza, soft drinks, and cookies, and purchase medals and certificates for those with the highest GPAs. Can Perkins pay for this? YES, high achievement deserves recognition! NO, we can’t use Perkins funds for this party…

B) NO, we can’t use Perkins funds for this party…