Routing Texas into the Future Major Stakeholder Project Kickoff Routing Texas into the Future

Welcome & Introductions

Agenda The Problem The Solution The Team Approach The Contract (SOW) The Progress-to-date The Next Steps Q & A

The Problem Revisited

Volume vs. Service 33% increase in 4 years with no staff increase No projected let-up in sight Service level and corresponding cost to industry is unacceptable – carriers running “hot” (no permit, no route)

Permit Growth FY 2003 - 2007

Impact on TxDOT Goals Reduce Congestion Enhance Safety Unpermitted OS/OW loads are not routed to avoid structures, restrictions, or time limitations in heavily congested areas Enhance Safety TxDOT’s primary mission to provide safe, effective and efficient movement is significantly jeopardized when loads run without permitted routes

Impact on TxDOT Goals Expand Economic Opportunity Improve Air Quality Permitting delays represent significant cost to carriers, shippers and end consumers. Consistent, extended delays impact decisions on use of ports and Texas as a business location. Improve Air Quality Effective, efficient routing reduces time on roadways and time spent sitting in traffic.

Impact on TxDOT Goals Increase the value of transportation assets Properly routed loads serve to maintain value by reducing damage and maintenance cost, allowing more dollars to go to new assets. Increased permit volume = increased fees to State Highway Fund.

The Solution

The Solution - TxPROS The Approach The Vendor Partner Early Requirements Gathering RFI RFO Vendor Selection Contract Negotiations The Vendor Partner ProMiles Software Development Corp (PSDC)

PSDC Texas Corporation – based in Bridge City Long history in trucking industry support Experience in truck permitting since 1983 Routing trucks since 1993 Currently provides street routing for heavy trucks throughout North America The truck routing partner of Tele Atlas

PSDC Truck Routing Experience Truck routing via web solutions since 1998 TruckMiles.com runs more than a million trips per month for more than 100,000 drivers and thousands of small trucking companies

PSDC Experience with Restrictions Applying truck restrictions to GIS databases for 14+ years Current street routing database has restrictions on more than 25 million road segments

PSDC – The Truck Routing Partner of Tele Atlas Working with Tele Atlas and Tele Atlas data since 2004 Providing virtually all truck attribution for the Tele Atlas logistic product since its inception in 2005 Over 25 million road segments with restrictions More than 50 vehicle types More than 40 categories of restrictions

The Tele Atlas Texas GIS Database Largest routable highway data of Texas 661,882 miles of roads in Texas 3,955,190 individual road segments 90,746 miles of on-system roads (usable for permits) 600,472 road segments on-system

PSDC – Experienced Working with GIS Data Experience merging GIS data

The best and most experienced industry partner for TxPROS PSDC The best and most experienced industry partner for TxPROS

The Solution - TxPROS A “true” automated routing system Web-based Compatible with TxDOT’s data and systems Includes all appropriate routing parameters Real-time restrictions management and tracking Routed permits “self-issue” capable Tracking and reporting of all routed loads (fixed and ad-hoc/query)

The Solution - TxPROS Timely permit issuance enhances TxDOT’s ability to Reduce Congestion Enhance Safety Expand Economic Opportunity Improve Air Quality Increase Value of Transportation Assets

BREAK

The Team Approach

TxPROS – The Team Approach

The Contract (SOW)

Statement of Work

SOW Schedule – Phase 1 Milestone 1 – Getting Ready (10/4/07) Project Approach Document High-level WBS, Dictionary & RAM Web-based Project, Issue & Defect Tracking tools Reporting Requirements Document

SOW Schedule – Phase 1 Milestone 2 – Design (1/31/08) Joint application design (JAD) schedules, sessions & summaries Detail applications, database & data conversion design documents Systems interface design document

SOW Schedule – Phase 1 Milestone 3 – Plans (3/31/08) Data acquisition, conversion & integration Infrastructure design/development Application development Security considerations Testing Documentation, training & marketing Implementation & transition

SOW Schedule Milestone 4 – Identify the Work (4/30/08) Expanded WBS, Dictionary & RAM Precedence & Critical Path Diagrams Work Schedule Completion of Phase 1

SOW Schedule – Phase 2 Milestone 5 – The Pilot Area (5/30/08) Map data Data conversion/integration module prototype Pilot Area GIS map

SOW Schedule – Phase 2 Milestone 6 – Work the Pilot Area (6/30/08) Restrictions Management prototype Routing modules prototype Reporting modules prototype

SOW Schedule – Phase 2 Milestone 7 – Update the Pilot Area (7/31/08) Map data maintenance pilot program Milestone 8 – Pilot Area Completed (9/30/08) Lessons Learned Risk Management review Phase 2 AND Intermediate Deadline A COMPLETED!!

SOW Schedule – Phase 3 Milestone 9 – Statewide Data (12/31/08) Statewide GIS data update Data conversion/integration modules Statewide GIS map

SOW Schedule – Phase 3 Milestone 10 – Statewide Apps (1/30/09) Production Restrictions Management modules Production Routing modules Production Reporting modules Production Map Data Maintenance Program

SOW Schedule – Phase 3 Milestone 11 – Integration Testing (3/31/09) Documented test results

SOW Schedule – Phase 3 Milestone 12 – Training, Marketing, & Technical Material Development (5/29/09) Draft training material Draft end-user / marketing material Draft user & technical documentation Lessons learned document Completion of Phase 3

SOW Schedule – Phase 4 Milestone 13 – Performance Testing (5/29/09) Documented performance testing results Milestone 14 – Acceptance Testing (6/30/09) TxDOT documented acceptance test results Customer beta testing documented results Phase 4 AND Intermediate deadline B COMPLETED!!

SOW Schedule – Phase 5 Milestone 15 – Finalize Training, Marketing, & Technical Material & Schedules (8/31/09) Final version - training material Final version - marketing material Final version - user & technical documentation Facilities, equipment & staff requirements list Training schedule Marketing schedule

SOW Schedule – Phase 5 Milestone 16 – Conduct Training (10/30/09) Permit Section training Technical staff training Districts/Divisions training End-users (customers) training solution

SOW Schedule – Phase 5 Milestone 17 – Conduct Marketing (10/30/09) Implemented marketing campaign Lessons Learned Completion of Phase 5

SOW Schedule – Phase 6 Milestone 18 – Implementation & Transition (12/31/09) Final version – TxPROS Implementation & Transition Plan Implemented TxPROS statewide solution Documented transition validation Final lessons learned document Final Risk Management review Project close documentation Game, Set, Match !!! - Final milestone, phase & deadline completed.

The Progress-to-date

Progress to Date Milestone 1 Deliverables Project Approach Document High-level WBS, Dictionary & RAM Reporting Requirements Document Project Management WEB Portal (http://proto.promiles.com/projectmanagement/ ) Project Tracking Tool Issue/Defect Tracking Tool

The Next Steps

Next Steps Milestone 2 JAD Sessions Scheduled CPS Interface/Customer Access (11/27 & 28) Map Presentation & Usage (12/12) Restrictions Management (12/12) Reporting (12/13) ISD Standards Adherence (1/9 – 1/11/08) Integration of Mapping Data (1/9 – 1/11/08) Contingency Processing (1/9 – 1/11/08) Routing rules (1/16/08)

Next Steps Milestone 2 Completion JAD Summaries Detail Design Documents Data Base Models Data Conversion Designs Systems Interface Designs

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Routing Texas into the Future Together we can make it happen!!!