2017 IUCPTA Reflections Spring Workshop

Christie Condon Irvine Council PTA chriscondon@cox.net Welcome to Reflections Art Recognition workshop How many of you are Unit Chairs? Council Chairs? Christie Condon Irvine Council PTA chriscondon@cox.net  Reflections Workshop 2017 2017 IUCPTA Reflections Spring Workshop

REFLECTIONS ART RECOGNITION PROGRAM “The cultural arts are happiness. Happiness is drawing, dancing, finger painting. Happiness is modeling with clay, making music or a poem, performing in a play.” - Mary Lou Anderson Founder of National PTA Reflections Program In 1969 then Colorado State PTA President All children deserve a quality arts education, and encourages students to pursue artistic expression through participation in the National PTA’s annual Reflections Art Program. 2017 IUCPTA Reflections Spring Workshop

Reflections Keeping the arts alive! Arts Recognition & Achievement Program Expression through pre- selected theme Students attending a PTA/PTSA School Increase community awareness of the importance of the arts! 44, 639 students throughout CA participated All 5 divisions and all 6 arts categories had entries 27 out of 29 Districts participated 525 students participated in the CA State Reflections Program 2017 IUCPTA Reflections Spring Workshop

Reflections Program 2017-18Theme “Within Reach” Reflections Theme Search for 2019-20 Theme Search form can be found on the California State PTA website www.capta.org under Programs click Reflections Another great way to participate One submission per Reflections Theme Search Entry Form. Can enter as many submissions as the student wants Recommendation to look at past themes. Submissions are judged; Top 5 submissions selected advance to the National PTA Reflections Theme Search Program All students who enter receive a Letter of Participation Top 5 submissions students also receive $25 gift card each 2017 IUCPTA Reflections Spring Workshop

National PTA Mary Lou Anderson Arts Enhancement Grant The National PTA Mary Lou Anderson Grant Program provides matching-dollar funding to local PTAs to support in-school and after-school arts enhancement programs in local communities. PTAs serving at-risk student populations are particularly encouraged to apply.   Applications available at PTA.org/Reflections A limited number of matching grants up to $1000 are given. I recommend reviewing grant narrative before filling out application – cannot save partially completed grant application Download grant narrative, fill out, then cut and paste on the actual application. There will be a time deadline along with date deadline. The time is not posted yet. 2017 IUCPTA Reflections Spring Workshop

Getting Started Familiarize yourself with the Reflections Program Timeline Promote the Reflections Program Collect and organize artwork Judging Advance winning artwork Celebrate! This is what we are going to be discuss Students can start their 2016-2017 ”What is your Story?” now and during the summer. 2017 IUCPTA Reflections Spring Workshop

5 Divisions Primary: Preschool – Grade 2 Middle School: Grades 6-8 Intermediate: Grades 3-5 Middle School: Grades 6-8 High School: Grades 9-12 Special Artist: Ungraded See Special Artist guidelines on the CAPTA website for more details. Students with a disability as defined under the ADA have 1 (one) of 2 (two) options. They can either submit under a grade division or Special Artist division which is non-graded. Which means that it doesn’t matter what grade the student in. For instance, in Elementary School Preschool/Kindergarten –grade 5 in each arts category would be combined. Unlike participating in the grade divisions, where Primary and Intermediate are not combined. 2017 IUCPTA Reflections Spring Workshop

6 Arts Category Dance Choreography Film Production Literature Music Composition Photography Visual Arts For more information on Reflections go to the CAPTA website www.capta.org click Programs click Reflections www.capta.org/sections/programs/reflections.cfm 2017 IUCPTA Reflections Spring Workshop

Dance Choreography Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the original work of one student only. Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Accepted file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V. 1 (one) student can only be the choreographer. Multiple number students can dance The choreographer does not have to be the dancer 2 DVDs Submit Student Entry Form and 2 DVDs into a large manila envelope with the District # on the outside along with ca.division.dance.lastname.firstname District number along with ca.division.dance.lastname.firstname should be written on both the DVDs 2017 IUCPTA Reflections Spring Workshop

Dance Choreography Cite background music (if any) on the student entry form. Label CD/DVD/flash drive with title of artwork, arts category, and division. Submit 3 copies of dance video and student entry form and consent form according to your PTA’s instructions. ca.division.dance.lastname.firstname should be written on both the DVDs 2017 IUCPTA Reflections Spring Workshop

Film Production Student must be the director, screenwriter editor, and camera person Only new pieces of artwork inspired by the theme may be submitted. Categories Animation (may be computer generated) Narrative Documentary (non-fiction) Experimental Media Presentation (prepared on a computer) No PowerPoint 1 (one) student only can be the director, screenwriter, editor, and camera person. Student does not have to be in the movie 2 DVD Submit Student Entry Form and 2 DVDs into a large manila envelope with the District # on the outside along with ca.division.film.lastname.firstname District number along with ca.division.dance.lastname.firstname should be written on both DVDs 2017 IUCPTA Reflections Spring Workshop

Film Production Video must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Accepted file formats include: AVI, MOV, MPG, MPEG, MP4, WMV, FLV and F4V. Use of background music must be cited on the student entry form. Label CD/DVD/flash drive with title of artwork, arts category and division. Submit 3 copies of film and student entry and consent form according to your PTA’s instructions. with ca.division.dance.lastname.firstname should be written on both DVDs 2017 IUCPTA Reflections Spring Workshop

Literature Only new pieces of artwork inspired by the theme. Each entry must be the original work of one student only. Entry must not exceed 2,000 words. Hand written and typed entries are accepted on 8.5x11 paper (one sided only). Do not mount or mat. Number each page. Include student name, entry title, arts category and division on back of entry (ca.division.literature.lastname.firstname) should be written on back Submit 3 copies and student entry form according to your PTA’s instructions. On a 8 x11 paper Do not mount/mat Original entry plus 2 copies Submit Student Entry Form, original entry & 2 copies into a large manila envelope with the District # on the outside along with ca.division.literature.lastname.firstname District number along with ca.division.dance.lastname.firstname should be on the back of each page.

Music Composition Voice, instruments or combination Only new pieces of artwork inspired by the theme may be submitted. Student must be the composer, not required to be the performer or one of the performer(s) Music score/tablature/notation is required for middle and high school divisions. Accepted file types include PDF and DOC. Notation software may be used to create a score. Whether the score is handwritten or computer-generated, appropriate instrumentation and voicing are required for the performance. 1 (one) student is the composer. Doesn’t need to be one person singing or playing the instrument Middle & High School required to also submit written notation/score 2 CDs Submit Student Entry Form and 2 CDs into a large manila envelope with the District # on the outside along with ca.division.music.lastname.firstname District number along with ca.division.dance.lastname.firstname should be on both CDs 2017 IUCPTA Reflections Spring Workshop

Music Composition Each entry must be the original work of one student only. Audio recording must not exceed 5 minutes in length and 1GB (one gigabyte) in file size. Accepted audio file formats include: MP3, MP4, WMA, WAV, ACC (M4A) and FLAC. Label CD/DVD/flash drive with title of artwork, arts category and division. Submit 3 copies of the music composition entry and student entry form to your PTA Reflections Chair. with ca.division.music.lastname.firstname should be written on both DVDs 2017 IUCPTA Reflections Spring Workshop

Photography Accepted forms of photography include: A single photo, panoramic, photomontage (one seamless print of multiple original photos), a multiple exposure, negative sandwich or photogram. Original black-and-white and color images are accepted. Non-accepted forms of photography include: Entries with added graphics over the image, including lettering, are not accepted. Original film (negatives or transparencies) and multidimensional pieces are not accepted. Student must be the one to take the photograph Not to exceed 11 x 14 including the mat No graphics or lettering over image Student Entry Form attached to the back of the entry in a large manila envelope with the District # on the outside along with ca.division.photography.lastname.firstname District number along with ca.division.photography.lastname.firstname should be marked on the back of the entry. 20167IUCPTA Reflections Spring Workshop

Photography Copyright: Use of copyrighted material, including copyrighted cartoon characters or other such material, is not acceptable in any photography submission, with the following exception: Photographs may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good. 2017 IUCPTA Reflections Spring Workshop

Photography Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the original work of one student only. Photograph must be taken by the student. Print must not exceed 11x14 inches, including matting. Print must be mounted on sturdy material such as cardboard or poster board. Framed photos are not accepted. Submit photo and student entry and consent form according to your PTA’s instructions. ca.division.photography.lastname.firstname on the artwork 2017 IUCPTA Reflections Spring Workshop

Visual Arts Accepted forms of visual art include: Architecture (2D/3D), carpentry, ceramics, collages, photographic collages (multiple photos cut/pasted), computer-generated image, crafts, design, dioramas, drawing, fiber work, jewelry, kites, metal etching/punch work, mobiles, painting, printmaking, sculpture and wind chimes. Reproductions or enlargements of other artwork are not accepted. Maximum 24 x 30 including the mat Not to exceed 3/8 inch thickness Student Entry Form attached to the back of the entry in a large manila envelope with the District # on the outside along with ca.division.visualarts.lastname.firstname District number along with ca.division.visualarts.lastname.firstname should be marked on the back of the entry. 2016 IUCPTA Reflections Spring Workshop

Visual Arts Copyright: Use of copyrighted material, including any copyrighted cartoon characters or likeness thereof, is not acceptable in any visual arts submission, with the following exceptions: Visual artwork may include public places, well-known products, trademarks or certain other copyrighted material as long as that copyrighted material is incidental to the subject matter of the piece and/or is a smaller element of a whole. The resulting work cannot try to establish an association between the student and the trademark/business/material, or influence the purchase/non-purchase of the trademarked good. Visual arts collages may include portions of existing copyrighted works, such as photographs, magazine clippings, internet images and type cut out of a newspaper, as long as those portions of copyrighted works are used to create a completely new and different work of art. 2017 IUCPTA Reflections Spring Workshop

Visual Arts Only new pieces of artwork inspired by the theme may be submitted. Each entry must be the original work of one student only. 2D artwork (e.g. painting) Dimensions must not exceed 24x30 inches, including matting. Paper entries must be mounted on sturdy material. 3D artwork (e.g. sculpture) Must be able to move for display purposes. Must include packaging materials and 3 photos of the entry (a combination of angles) for judging, ID and exhibition purposes (entries that require assembling/repairing from transporting will be disqualified). Framed artwork and artwork containing loose materials is not accepted. Matting is accepted. Label back of entry/entry packaging with student name, title of artwork, arts category and division. Submit artwork and student entry form according to your PTA’s instructions. ca.division.visualarts.lastname.firstname should be written on the artwork 2017 IUCPTA Reflections Spring Workshop

Reflections FAQs Can students participate if they do not attend a PTA/PTSA school? What if the student is home-schooled? What if the student is at a continuation, community, court school? What if the student is developmentally or physically challenged? How many times may a student participate? In how many art categories? Questions 1, 2 and 3: No, students must attend a PTA/PTSA school with a Reflections Chair. PTA/PTSA needs to be in good standing 4. Yes, of course. Students have one of two options; see Special Artist Rules for more details. As many times as the student wants to In one to six of the arts category. It is up to the student. 2017 IUCPTA Reflections Spring Workshop

Interpretation of Theme Artistic Merit/ Creativity Judging   Sample Judging Rubric Interpretation of Theme How closely the piece relates to the theme, based on the artwork itself and the artist statement 20 pts Artistic Merit/ Creativity How creative and original the piece is in its conception of the theme and its presentation 10 pts Mastery of Medium The level of skill demonstrated in the basic principles/techniques of the arts area Reflections Chairs do NOT judge entries. Blind judging Interpretation of Theme most important. Also note: Artist Statement does weigh in. For example, a couple of years ago the theme was “Together We Can..” there was a photograph of the top of AT&T Park, SF Giants Ballpark. Looking at the photo one would not understand how it relates. The artist statement mentions that the SF Giants was a group of misfits who together won the National Title in the World Series. Allow at least 2 weeks for judges. Photography and Visual Arts judging vary in time all depending on how you set up judging. Look to high school teacher, graduate students, local dance teachers 2017 IUCPTA Reflections Spring Workshop

Reflections Awards - Levels Award of Excellence The very best entries. Fulfills all 3 criteria very well. These are the ones that go on to the next judging level. Award of Merit Really good entries. Honorable Mention Good work. One can tell the child worked hard, but may not have paid attention to the theme. Participation Award Every entry should be recognized! Honor the effort. District PTA Reflections Chair will let the Council and Out of Council Local Units know how many Reflections entries per division in each of the arts category can advance to District District advances 1 (one) Award of Excellence in each division per arts category. Maximum of 30 entries. 2017 IUCPTA Reflections Spring Workshop

Reflections Recognition Ceremony Hold as soon as possible after judging is completed Include families, faculty, and administration Every student who participates should be recognized! Recognize PTA volunteers and community members for their support of the program Should include an exhibit of entries You should have a budget for awards, ribbons, etc…. Some schools have a gallery during the PTA mtg All students should be acknowledged! Hold event as soon as possible after judging completed. At CA State PTA Reflections Program – Award of Excellence, Award of Merit, Convention Display all on display at Convention in the Reflections Gallery 30 Awards of Excellence which advanced to participate in the National PTA Reflections Program and they are invited to attend CA State PTA Annual Convention for an Awards Presentation. Received a letter, certificate, CA State PTA medallion, and $100 81 Awards of Merit – received letter, certificate, CA State PTA Reflections medallion (Up to 3 Awards of Merit in each division per arts category) 88 Convention Display – received letter and certificate (only awarded in Photography and Visual Arts) All other CA State PTA Reflections Program submissions receive a letter of participation. 2017 IUCPTA Reflections Spring Workshop

Student Entry Form ca.division.dance.lastname.firstname Top part to be completed before distributing forms New this year: teacher/room # and deadline Parent and student must sign Must have artist statement that is between 10 to 100 words ca.division.dance.lastname.firstname 2017 IUCPTA Reflections Spring Workshop

Unit Entry Form All fields need to be completed Top chart is a count of all entries you received at your school Bottom chart shows what advancing 2017 IUCPTA Reflections Spring Workshop

Reflections Program – Deadlines Set your deadline for entries Make it early with time to: Conduct judging Record data Pack and deliver advancing entries to next level before your deadline District to State: Online Process due Monday, January 13, 2014. Reflections entries due to CA State PTA office Thursday, January 16 by 5pm District set date for Councils and Out of Council Units Councils set date for Local Unit Units set date for students to turn in Reflections entries. 2017 IUCPTA Reflections Spring Workshop

Advancing to the next level District to State: 1 Award of Excellence entry in per division in each of the six arts category. Maximum of 30 entries. Council and Out of Council to District: Up to the District Local Unit to Council: Up to the Council and District Irvine Unified Council PTA Deadline early November You may advance 3 entries per category, per age division 2017 IUCPTA Reflections Spring Workshop

Irvine Council PTA irvineucpta.my-pta.org/ Christie Condon Irvine Unified PTA chriscondon@cox.net For more information on Reflections go to the CAPTA website www.capta.org click Programs click Reflections www.capta.org/sections/programs/reflections.cfm Local Units contact your Council Reflections Chair Out of Council contact your District Reflections Chair Councils contact District Reflections Chair District contact State Reflections Chair 2017 IUCPTA Reflections Spring Workshop