Student Information System (SIS) Report Presentation to the UTFAB February 28, 2017 Bob Engmark, Director, Information Systems D. Tobiassen Baitinger, Interim Director, Office of the Registrar Good afternoon everyone, Thank you for the invitation and opportunity to give an update. Much detail in fall, with lots of impact, this spring higher level, less detail

UTFAB SIS Spring 2017 Presentation Partnership Collaboration with UTFAB began in 2004 Project includes software and staff Meets UTFAB funding criteria We appreciate your continued support of the project The UTF and student support provided the original impetus for the project The SIS is critical core infrastructure The systems are performing exceptionally well and meeting most demands for service We, utfab and csu, colab began in 2004. Some of us were here then. Your funding supports hardware, software and staffing, systems and databases We truly appreciate your support and do our best to utilize the funds for your benefit. 02/28/2017 UTFAB SIS Spring 2017 Presentation

The SIS Depends on Active Coordination Academic Departments ACNS Admissions Business and Financial Services Collaborative for Student Achievement CSU Online Financial Aid Graduate School Health Network Housing & Dining Services Information Systems Registrar’s Office Many campus partners involved in the student information system. SIS coordination requires active engagement with many from policy makers to those that put information into the system and those that consume the information for decision making. Nine of those listed above contribute services within RAMweb for your use. Contributing partners with content and services in development Time and face to face, much of it not technical work but planning and staying on same page in delivery of services and messages. 02/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB SIS Spring 2017 Presentation The SIS Serves… Students (32,000+) Faculty, advisors, staff (6,000+) Applicants (30,000+) Alumni (all) Parents (20,000+) We have this very large system, which is really many systems bound together, to provide supports/service for: 02/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB SIS Spring 2017 Presentation Magnitude of the SIS Financial Aid $288M in AY15-16 $2.5B since Fall 2006 Portals Old RAMweb – 1.74M logins (Jan-Aug 2016) New RAMweb – 1.8M logins (Jun-Dec 2016) ARIESweb – 2.4M hits on Student page Ram Mobile – 569,258 screen views Since Fall 2007 Total enrollments – 3,204,961 Degrees Awarded in Banner – 60,703 02/28/2017 UTFAB SIS Spring 2017 Presentation

Major Initiatives Delivered RAMweb redesign Semester at Sea Integration to SIS Server migration from AIX to Linux IPAS-2 Advisor portal enhancements SSC Campus - Advisor Portal – system for advising support 02/28/2017 UTFAB SIS Spring 2017 Presentation

Major Initiatives underway… SIS/Banner upgrades New registration interface (XE) u.achieve and u.direct upgrades Online Graduation Contracts Online Repeat/Delete Ram Records Conversion to new RAMweb codebase & UI Social media login Very short list of the highest priority items but if you recall in our prior meetings we have many parts to the SIS Famweb, ariesweb, ramweb, banner, bdms, rammobile, workflow, fsa atlas, CAT/CIM, eScripsafe, ODS, LMS, u.achieve, u.direct, TES, Transferology, Slate, serving many populations of student groups 02/28/2017 UTFAB SIS Spring 2017 Presentation

What we’re requesting… FY18 Funding Request: $742,418 FY17 Budget $ Increase % Increase FY18 Request Software (incl. maintenance) $ 424,733 $ 11,833* 3% $ 436,566 Staff salary increases + fringe $ 282,100 $ 10,816 4% $ 292,916 Staff special/equity $ - $ 2,936 - $ 2,936 Student salaries $ 10,000 $ - 0% $ 10,000 Subtotals $ 716,833 $ 25,585 $ 742,418 Any additional costs absorbed centrally University matches UTFAB support and more FY17 Total Budget $1,767,578 (UTFAB + Univ match + I.S. support) * Includes reduction of $1978 for Academic Works 2/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB SIS Spring 2017 Presentation Staffing… IS Database Administrator IS Web Applications Specialist ACNS Middleware/Applications Developer Enrollment and Access Developers (2) 13 student staff 2/28/2017 UTFAB SIS Spring 2017 Presentation

Academic Works Cost Reduction FY17 – $41,000 1/2 @ $20,500 FY18 - $37,044 1/2 @ $18,522 Reduced on-going maintenance by $1,978 Already included in “Software incl. maintenance” line 2/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB SIS Spring 2017 Presentation Sharing the costs... FY18 request: $742,418 Any additional costs absorbed centrally University matches UTFAB support and more FY17 Total Budget: $1,767,578 (UTFAB + Univ match + I.S. support) 2/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB SIS Spring 2017 Presentation Projected SIS Budget 2/28/2017 UTFAB SIS Spring 2017 Presentation

UTFAB Funding Criteria 1. Benefit as many students as possible All students at CSU are benefiting. 2. Ability to effectively utilize the fee Your decision. 3. Not funded by CFT Check. 4. Adherence to budget and accountability 5. Potential for direct student use Absolutely. 6. Effort, thought & clarity in the plan 7. Quantitative usage data Several examples 8. Financial co-sponsorship 60% of total funded by the University. 9. Central/distributed balance 10. Cost/benefit ratio We believe we meet many of the funding criteria components. 02/28/2017 UTFAB SIS Spring 2017 Presentation

Questions… are most welcome. Thank You! Contact: d.tobiassen_baitinger@colostate.edu Move on to Jimmie. 02/28/2017 UTFAB SIS Spring 2017 Presentation