Research Information Service System (RISS) June 2005 Korea Education & Research Information Service

Table of Contents I. Background: RISS II. Chronology III. Statistics IV. Major Services V. KERIS-dCollection

RISS Homepage

I. Background Nation’s Competitiveness depends on Competitiveness in R&D Competitive Power of Universities, Libraries & Information Centers ※ SCI World Ranking in 2003 : 14 (2002) ⇒ 14(2003 / 17,785 articles) Need to Share resources that Universities hold Differences in research capabilities among universities Gaps in information availability among universities and libraries

I. Background – Cont. Provide various web-based research information services for researchers, professors, students, and other academic user groups Develop a centralized information retrieval system embracing information on books, journal articles, dissertations, and overseas research information service Provide ILL(Inter-Library Loan) Service Cooperative efforts to facilitate resource sharing among libraries (shared cataloging)

II. Chronology Dec.1996: Korea Research Information Center established May. 1998: RISS (Research Information Service System) was launched and Cooperative Cataloging Service began with 7 Lib members university libraries. Jan. 1999: KMEC & KRIC were consolidated into KERIS by “Korea Education & Research Information Service Act” Mar. 2001: KERIS was assigned as ‘National Education and Research Information Center’ by the Ministry of Information and Communication

II. Chronology – Cont. Nov. 2002: Sharing bibliographic data of NII (National Institute for Informatics, Japan) and KERIS Jan. 2003: Sharing bibliographic data of National Library of Korea – Union Catalog of 384 public libraries and KERIS Jun. 2003: Partnership with Korea Medical Library Association to build Medical Library Information System (MEDLIS) Nov. 2003: Membership extended to all 4-year universities in Korea (Total of 200 universities)

Under-graduate Students III. Statistics Individual Membership (As of Apr. 2005) Individual Members Member Status (in 1,000s of number) Year 1998 1999 2000 2001 2002 2003 2004 2005.4 Total No. 44 102 200 280 460 567 667 705 (in 1,000s of number) User Group Faculty Graduate Students Under-graduate Students Researchers Proportion 42 183 268 21

III. Statistics – Cont. Institutional Members (As of Apr. 2005) ※ 100% of 4-year universities registered (2003.8) Year 1998 1999 2000 2001 2002 2003 2004 2005.4 No. of Libraries 148 157 204 306 366 425 460 467 Library Types Special/Research Libraries (20%) Type Total No. Univ. Libraries 377 Special/ Research Libraries 90 Total 467 University Libraries (80%)

III. Statistics – Cont. Bibliographic data added : 40,000/month (As of Apr. 2005) Bibliographic data added : 40,000/month Fulltext Downloaded : 418,000/month Search & Retrieve: 973,000/month

IV. Major Services 1. Union Catalog 2. Inter Library Loan Service 3. Fulltext Service 4. Foreign Databases 5. Training & Other Supports

IV. Major Services Services Statistics Additional Info. (As of Apr. 2005) Services Statistics Additional Info. Union Catalog Service 7 million bibliographic data 32 million holdings Total No. of Member Libraries: 467 Inter-Library Loan - 6,670 requests/month Total No. of Member Libraries: 399 Full-text Service 850,000 articles published in Korea Participating Inst.: 812 300,000 Theses & dissertations Participating Lib.: 127 eBook 26,100 volumes NetLibrary, Safari Commercial Databases 12 DB services (OCLC FS etc.) National Academic Licenses 76 DB consortia (SciFinder etc.) Co-purchasing Consortia

1. Union Catalog System Configuration External KERIS Web Search Lib. System Client Program (External) (KERIS) Z Client Z Client Z Gateway Z39.50 Server Union Databases Bibliography Holdings Reference DB

1. Union Catalog – Cont. Statistics by Data Types Data Format KORMARC for Korean Materials (43% out of total Record) MARC21 for Western Resources (mainly from LC) (As of Apr. 2005) Books 5,800,000 Serials 130,000 Theses & Dissertations 850,000 Non-traditional Materials 250,000 Total 7,030,000

1. Union Catalog – Cont. Code System Cataloging Rules Unicode by Dec. 2005 Cataloging Rules KCR for KORMARC, AACR2 for MARC21 Chinese Materials: Wades-Giles system Usage Statistics of Shared Cataloging System # of institutions accessed 323/mon Simultaneous User (Institution) 130 Search Hit 531,800/mon Download Record 72,532/mon Upload Record 206,305/mon

2. Inter Library Loan (ILL) Service Institutional Membership (As of Apr. 2005) Year 2000 2001 2002 2003 2004 2005 Number 109 243 316 359 392 399 Statistics (As of Apr. 2005) Period Request Delivery Method (days) Charge per page 2005 Jan – Apr 6,670/month Reg. Postal Service (5 days) 70 won Express Mail (4 days) Fax (1.5 days) 400 won eMail (2 days) 200 won

2. ILL Service - Cont. Types of ILL (DDS) System Domestic Materials: KERIS ILL(DDS) Foreign Materials: Infotrieve Service & OCLC ILL b/w KERIS & NII: mediated by an Agent (KERIS)

2. ILL Service - Workflow KERIS Library A Library B (request) Message Flow Document 9. Photocopied Document Researcher Union Cat DB 1. Search/Request 2. Request for Approval Library A (request) KERIS Library B (provide) 3. Approval Exchange of Message 4. Request 5. Response (Yes) Arrival 7. Shipping Report Shipping 8. Arrival Report Invoice Invoice 6. Document Shipping(Post/FAX/Ariel)

2. ILL Process b/w NII and KERIS

Performing Federated Search

E-Learning Typing Search Term

Search Results

Detailed Biblio. Information

Request for Fulltext

3. FullText Service - Articles Provide meta search capability & fulltext service (As of Apr. 2005) Ownership Type No. of data KERIS Own Funded by the Ministry of Information and Communication 350,000 Commercial Vendors (Korean) Contract between KERIS and external database vendors 500,000 Total 850,000

Performing Article Search

Typing Search Term

Search Results

Viewing Fulltext

3. FullText Service – Theses & Dissertations (As of Apr. 2005) Type No. of data Thesis & Dissertation (Korea) 280,000 Dissertations produced by Korean Students Abroad 22,000 Foreign Dissertations 57,000 Total 359,000

Performing Search of Dissertations

Typing Search Term education competency

Search Results

Ordering Fulltext

Viewing Fulltext

4. Foreign Databases National Academic Licenses Facilitate and Support R&D Practices in universities Total of 12 databases purchased with Academic Licenses Organizing Consortia to purchase databases Participating libraries: 147 (as of 2005) Organizing 76 databases Consortia Building a buying power

4. Foreign Databases – Cont. Co-Purchasing Consortia National Academic Licenses International Resources International Resources Web DB Online journals eBook Web DB Online journals eBook Not Available Service Available Service Available KERIS Non-Participating Lib Service Available … Universities in Korea … Participating Lib. KERIS Non-participating Lib. KERIS Participating Lib. Expected Benefit Expected Benefit Participating Participating 90 (22%) Non-Participating 142 (36%) Non-Participating 237 (64%) Lib.: 310 (78%) Availability: only Participating Libraries Availability: All universities

5. Training & Other Activities Webboard & Online Discussion Groups Participants: 80% of university librarians Subjects: Collection Development & Serials, Cataloging, ILL, Reference & Circulation Services, Technical Services Annual Workshops for each subjects Training Sessions for librarianship: 6 ~8/yr Annual Conference for University Libraries Participants: All Public & Private University libraries ※ more than 50% of all 4-year university libraries attend 2005 Conference will be held in June, 2005.

5. Training & Other Activities Online Syllabus Service Archiving online syllabi from universities worldwide Research Activities Standardization Effort on Resource Sharing Research on the National Library Policy Research on the development of e-Learning Policies in Higher Education Research Support for Resource Sharing issues such as Copyright, Intellectual Freedom, etc Support for Educational Policy Initiatives Built a system called “KERIC” to provide meta search of research outputs of 5 major Educational Institutions and foreign resources of WorldBank, OECD, and The Chronicle

KERIC

Performing Search of Educational Materials

Typing Search Term Lifelong Learning

Search Results

Viewing Fulltext

V. KERIS - dCollection dCollection Current Status stands for Digital Collection of Scholarly output that enables Institutional Repository and Inter-IR resource sharing Current Status (As of Apr. 2005) Year 2003 2004 2005 # of Institutions 4 16 20 Total 40

V. KERIS-dCollection – Cont. www.Riss4u.net (Research Information Service System) Duplication Check RISS Service RISS Union DB renewal series report Book Thesis transfer RISS Converter User Integrated Search Management System statistics dCollection Central DB Harvest Analyzer Full-text Harvest Internal Search Scheduler Service Provider Local Search OAI-PMH Digital object Repository System Diagram Online Submission system Data Provider dCollection Central System Local Metadata DB Management System OAI-PMH : Open Archives Initiative Protocol for Metadata Harvesting PDF Converter dCollection Local System

Discussion Points Union Catalog ILL (DDS) Contents Sharing Journals & Articles, Theses & Dissertations Collaborative Activities

Discussion Points Union Catalog ILL (DDS) Statistics: Chinese & Korean Data Format and Code System Resource Sharing Methods: Search and Retrieve Systematic interconnectivity of Resources with ILL service ILL (DDS) General Statistics Standard Protocols Possible workflow of ILL between members of CALIS and KERIS

Discussion Points Contents Sharing: Journals & Articles General Statistic and usage information of Journals and Articles Contents Sharing : Theses & Dissertations Statistics including the total annual amount of theses & dissertations produced Status and the future plans of ETD in both countries Collaborative Activities International Seminars or conference Organizing and run committees to facilitate CALIS-KERIS resource sharing activities

Future Plans Establishing a Stable Cooperation Next Meeting Schedules Agreement between CALIS & KERIS Arrange meetings of both CALIS and KERIS in a regular basis Next Meeting Schedules Possible date and place Topics