February 9, 2016 Hamilton Middle School 7:00 PM Hunters Valley Homeowners Association 2016 Annual Meeting of the Members February 9, 2016 Hamilton Middle School 7:00 PM

Establish Quorum Call to Order Establish Quorum Adopt the Agenda 10% = 59 lots Adopt the Agenda Approve the 2015 minutes

Agenda Establish Quorum & Call to Order Approve 2015 Annual Meeting Minutes Purpose of Meeting Introductions Election Christmas Decorations Winner Guest Speakers State of the Association Financial Review Voting Results Door Prize Drawing Questions & Answers Adjournment

Purpose of Meeting Approve Minutes from 2015 Annual Meeting Elect two members to the Board of Directors Update Homeowners on the State of the Association Discuss the Operations and Financial Status

Current Board of Directors Introductions Current Board of Directors Wayne Templeton, President Jim Jolly, Vice President Hugh McCrea, Secretary Michael Brod, Treasurer Fred Perrenot, Director at Large

Management Company of the Year 2016 -CAI Chaparral Management Company, AAMC® Management Company of the Year 2016 -CAI Pam Bailey, CMCA ®, AMS ®, PCAM ® CEO, President Misti Gailey, CMCA ®, AMS ®, Community Association Manager Phaedra Wudi, Administrative Assistant Stephanie Worden, Administrative Assistant

Presentation of Candidates Vote for the election of two Directors: Hugh McCrea* Fred Perrenot* Claude Davis Nominations from the floor Nominee Introductions Voting *incumbent

Winner! - Christmas Lights Contest 12134 Rocky Lake Drive

Harris County Precinct #4 Constable Patrol Sergeant Gonzales Precinct 4 24/hour Dispatch 281-376-3472 Non Emergency 911 Emergency

Guest Speaker Kent Clingerman, Community Aide Harris County Precinct 4 Community Assistance Department (281) 353-8424 (phone) (281) 893-5589 (fax) cadir@hcp4.net  

2015 Accomplishments Finally financially sound! Met our 5 year goal to adequately fund reserve levels. Changed all tennis court lighting to LED’s. Replaced all playground benches and tables Re-landscaped cul-de-sac on Tab Lane Replaced & moved Marquee Established Interactive website (huntersvalleytexas.org)

Income Statement - 2015 INCOME 2015 Budget 2015 Actual Delta Assessments $393,525 $393,515 $(10) Interest on Past Due $1,800 $1,456 $(344) Legal Fees $4,250 $4,073 $(177) Miscellaneous under $1,000 2,249 3,898 $1,649 TOTAL INCOME $401,824 $402,942 $1,118

Expense Statement - 2015 UTILITIES 2015 Budget 2015 Actual Delta Electric $31,799 $28,861 $2,938 Telephone $418 $537 $(119) Trash $103,845 $100,371 $3,474 Water $9,708 $9,458 $250 TOTAL UTILITIES $145,770 $139,226 $6,544

Expense Statement - 2015 ADMINISTRATIVE 2015 Budget 2015 Actual Delta Insurance $12,893 $11,990 $903 Legal $9,792 $5,737 4,055 Management Fee $31,510 $0 Reserve Study $3,500 $3,700 $(200) Taxes, Audit & Tax Return $3,039 $2,738 $301 Miscellaneous under $1,000 $729 $1,932 $(1,203) TOTAL ADMINISTRATIVE $61,463 $57,607 $3,856

Expense Statement - 2015 GENERAL MAINTENANCE 2015 Budget 2015 Actual Delta Pest Control $5,168 $4,348 $820 Miscellaneous under $1,000 $1,328 $1,087 $241 TOTAL GENERAL MAINTENANCE $6,496 $5,434 $1,061

Expense Statement - 2015 AMENITIES 2015 Budget 2015 Actual Delta Pool Contract $33,800 $0 Pool Repair, Equipment & Supplies $4,737 $1,906 2,831 Tennis Court Repairs $3,500 $3,670 $(170) Repair & Maintenance $5,624 $75 $5,549 Miscellaneous under $1,000 $500 $96 $404 TOTAL AMENITIES $48,161 $39,547 $8,614

Expense Statement - 2015 LANDSCAPING 2015 Budget 2015 Actual Delta Landscape Contract $19,528 $0 Landscape Miscellaneous $1,346 $3,650 $(2,304) Mulch/Fertilizer $3,180 $3,408 $(228) Sprinkler Repair $686 $1,154 $(468) Tree Pruning/Removal $2,718 $8,464 $(5,746) Miscellaneous under $1,000 $72 $70 $2 TOTAL LANDSCAPING $27,530 $36,274 $(8,744)

Expense Statement - 2015 MISC. OPERATING 2015 Budget 2015 Actual Delta Bad Debt Write Off $5,000 $0 Deed Restriction Letters $2,617 $2,634 $(17) Notices $5,231 $4,108 $1,123 Social $1,000 $605 $395 Miscellaneous under $1,000 $1,596 $1,172 $424 TOTAL MISC. OPERATING $15,444 $8,518 $6,926 TOTAL EXPENSES $304,864 $286,607 $18,257 NET EXCESS/(DEFICIT) $96,960 $116,335 $19,375

Income Statement – 2015 CAPITAL RESERVES: 2015 Budget 2015 Actual Delta Balance Beginning of Year $184,539 $202,965 $20,005 Net Excess (Deficit) $96,960 $116,335 $19,375 Capital Expenditures $67,940 $63,126 $4,814 CAPITAL BALANCE 12/31/15 $213,559 $256,174 $42,615 REQUIRED CAPITAL BALANCE $222,927 $217,176 $5,751 SHORTFALL / OVERAGE $(9,368) $38,998 $48,366

Income Statement - 2015 CAPITAL EXPENDITURE DETAIL: 2015 Budget 2015 Actual Delta Replace lifeguard stands $8,327 $0 Replace tennis court lights $40,588 $40,301 $287 Park & playground equipment $8,025 $11,772 $(3,747) Replace marquee $11,053 $(11,053) Judgement $11,000 TOTAL $67,940 $63,126 $4,814

Income Statement - 2015/2016 2015 Act. 2016 Budget Inc/(Dec) INCOME $402,942 $389,529 $(13,413) EXPENSES Total Utilities $139,226 $143,098 $3,872 Total Administrative $57,607 $59,156 $1,549 Total General Maintenance $5,434 $8,304 $2,870 Total Amenities $39,547 $46,344 $6,797 Total Landscaping $36,274 $28,470 $(7,804) Total Misc. Operating $8,518 $15,293 $6,775 Total Expenses $286,607 $300,665 $14,058 Net Excess/(Deficit) $116,335 $88,864 $(27,471)

Income Statement - 2015/2016 CAPITAL RESERVES: 2015 Act. 2016 Budget Inc/(Dec) Balance Beginning of Year $202,965 $256,174 $53,209 Net Excess (Deficit) $116,335 $88,864 $(27,471) Capital Expenditures $(63,126) $(47,909) $(15,217) Capital Balance End of Year $297,130 $40,956 Required Capital Balance $217,176 $239,652 $22,476 Overage (Shortfall) $38,998 $57,478 $18,480

2016 Plans Curb Number Painting Replace Life Guard Stands Replace Playground Lights with LED’s Replace Irrigation System (1/5) Paint Pool Entrance Gate & Fence

5 - Year Plan Page1 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 TOTAL INCOME $402,942 $389,529 $389,741 $389,956 $396,007 $402,061 Income from maintenance fees $393,515 $378,950 $384,780 $390,610 Other Income (2% increase per year) $9,427 $10,579 $10,791 $11,006 $11,227 $11,451 Maintenance Fees $675 $650 $660 $670 % Increase (3.7)% 0.0% 1.5% TOTAL EXPENSES (3.0% increase per year) $286,607 $300,665 $309,685 $318,975 $328,545 $338,401 NET EXCESS/(DEFICIT) $116,335 $88,864 $80,056 $70,981 $67,462 $63,660

5- Year Plan Page 2 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 Capital Reserve Beginning Balance $202,965 $256,174 $297,129 $338,413 $351,741 $272,491 Net Excess/(Deficit) from above $116,335 $88,864 $80,056 $70,981 $67,462 $63,660 Expenditures (per Reserve Study) ($63,126) ($47,909) ($38,772) ($57,653) ($146,711) ($27,605) ENDING CAPITAL RESERVE BALANCE $308,546 REQUIRED CAPITAL BALANCE PER RESERVE STUDY $217,176 $239,653 $275,397 $294,361 $225,795 $278,147 OVERAGE (SHORTFALL) $38,998 $57,477 $63,016 $57,380 $46,696 $30,399

5- Year Plan Page 3 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 Expenditures (per Reserve Study): Replace Tennis Court Lights $40,301 Park & Playground Equipment $11,772 $27,398 Replace Marquee $11,053 Replace Pool Furniture $9,887 Lifeguard Stand & Pool Rails $14,176 Replace Irrigation System (Phased) $9,093 $9,375 $9,666 $9,966 $10,275 Curb Number Painting $4,640 $5,084 Rec Center Outdoor LED’s $5,000 Tennis Courts, Color Coat (Incl. BB Court) $12,197 Reserve Study Update With Site Visit $2,200 Basketball Goal $3,507 Concrete Sidewalks (Partial-200 sf) $2,082 Concrete Deck (Pool)-Total $101,690 Signage, Entrance Monuments Tennis Court, Nets $2,330 Judgement $15,000 Total $63,126 $47,909 $38,772 $57,653 $146,711 $27,605

5- Year Plan Page 4 Year 2015 Year 2016 Year 2017 Year 2018 Year 2019 2020 Expenditures (per Reserve Study): Replace Picnic Table (3) (replace w/metal) $4,498 Replace Wood Benches (replace w/metal) $3,696 Replace Trash Receptacles $5,432 Toddler Pool Replaster $8,441 Replace Diving Board $3,784 Exposed Aggregate Sidewalk (25%) $8,468 Exposed Aggregate Deck $57,964 Judgement (w/3% inflation factor) $10,000 $15,914 $16,391 $16,883 $6,000 Add 10% for taxes, etc. $6,076 $6,002 $3,330 $2,623 $6,396 TOTAL $66,840 $66,018 $36,630 $28,855 $70,360

Election Results

MARCH MONTHLY NEWSLETTER!! Raffle Drawing Winner! WE WANT TO EXPRESS OUR APPRECIATION TO LOWES HOME IMPROVEMENT FOR DONATING THE DOOR PRIZE AND TO MIKE BROD FOR MAKING THE ARRANGEMENTS SECURITY CAMERA SYSTEM WITH NIGHT VISION ($299 VALUE)   A PICTURE OF THE DOOR PRIZE WINNER WILL BE TAKEN WITH MIKE BROD AND IT WILL BE PUBLISHED IN OUR MARCH MONTHLY NEWSLETTER!!

Question & Answer Session

Adjourn www.huntersvalleytexas.org Adjourn the 2016 Annual Meeting Thank you for attending! Visit us online at: www.huntersvalleytexas.org