New Employee User’s Guide Timesheet System New Employee User’s Guide

Welcome to LSSI! Welcome to LSSI! LSSI employees are paid twice a month. California employees are paid on the 10th and the 26th of the month. All other employees are paid on the 15th and the last day of the month. Employees are required to fill out a timesheet for their hours charged in the timesheet period. These periods run from the 1st-15th of the month and the 16th-last day of the month. This guide will show you how your electronic timesheet must be filled out. New employees will fill out a paper timesheet for their first timesheet period, which is included with the manual. Paper copy mail be faxed to HQ at 301-540-9494.

http://timesheets.lssi.com All timesheets must be filled out on a daily basis. Use the address above to access your electronic timesheet. The log-on screen will appear. Login ID (Employee number) Password (Initially birthdate yyyymmdd) Domain LSSI

Log on screen

Creating a password Log on for the first time only by entering your birthdate as your password (yyyymmdd). You will be asked to create a new password. This will be your permanent password so please remember it and write it down. It must contain 7 characters, including at least one number; the password is case sensitive so be careful when using upper and lower case..Your birthdate will no longer work as a password. If you enter the password incorrectly you will have two more chances to enter it correctly. After the third try, you will be locked out of the system and will have to call or email the administrator to have your password reset. For California Employees – Calls to 951-369-3003 x38 or Email raineb@lssi.com for all others - Calls to 301-540-5100 x231 or Email martineb@lssi.com.

Entering time XXXXXXXXXXXX

Entering time Hours can only be entered to the tenth of an hour (ie, 7.5 hours) Future hours can be entered for Holiday and Sick or Vacation hours ONLY Charge number look up follows on the next page. (Your supervisor will tell you which charge number to enter on your timesheet.)

Charge number lookup XXXXXXXXXXXXXXX

Charge numbers After the charge number has been determined and found on the Charge number look up, it will be added to the timesheet. The number may also be added to Favorites so that it will appear on all future timesheets. This can be done by clicking on the charge number and adding it to Favorites. Charge numbers for sick leave, vacation, holiday and other leave for benefited employees may also be found in the Charge number look up screen California and West Coast Only All others Sick leave – 0504-086 Sick leave – 0504-011 Vacation – 2221-000 Vacation – 2221-000 PAL (purchased Annual Leave) - 2222-000 PAL – 2222-000 Holiday – 2261-CA0 Holiday – 2261-000 Bereavement Leave – 0505-086 Bereavement Leave – 0505-011 Bereavement leave can be taken following the death of parents, spouse, child, father/mother-in-law, or son/daughter-in-law. LSSI allows full time employees 16 hours of bereavement leave and part time employees 8 hours of bereavement leave. PAL (Purchased Annual Leave) – If an employee has purchased additional annual leave this must be used before Vacation may be charged.

Signing timesheet At the end of the timesheet period, the employee must “sign” the timesheet, which is then sent to the supervisor for approval. The signature area is at the bottom of the current timesheet and requires a password as the employee’s signature. If the timesheet is correct, after reviewing it the supervisor will approve the timesheet. If an error is found on the timesheet, the supervisor will reject the timesheet and will explain to the employee any corrections that need to be made. After the employee has made the correction(s), a signature will again be required.

Leave Request The timesheet system includes a link which you will use to send a leave request to your supervisor. The link is labeled WORK SCHEDULE. You must place your cursor on the date/dates on which you would like to use leave. With the cursor on the correct date(s), using the cursor, check Vacation and then click on Update. The date will then be shaded in red. When your supervisor has approved your leave, the red date will become green.

Paper timesheet – Fill in hours and fax to numbers indicated on page 2

Work Schedule xxxxxxxxxxxxxxxx