Central Region Office Scaled Leadership Regional Meeting November 30, 2016 Administrators’ Meeting

Region Superintendent Dr. Albert Payne Region Superintendent

Administrative Director Financial Human Capital Dr. Jacques Bentolila Administrative Director Financial Human Capital

Personnel Continue to pursue candidates for openings. Look at your Interns as possible hires. Waiver Options. Releasing of Probationary Employees. Hire Temp Instructors of ALL open positions. Think outside the box!

Audits Auditors are actively finding issues: Monitoring of Community School Accounts! FTE Exceptions: DEUSS date No Evidence of LEP Committee/6 Semesters or more Home Language Survey

Audits Auditors are actively finding issues: Title 1 Monitoring property, especially non-capitalized Properly Identified and Disposal Procedures Employees working in position paid for by grant Money not deposited in a timely manner Not using Collection/Deposits Log (FM7249) Not using BPI Receipt Books

Budget Report on Various Sub Teacher Location Reports ----Payroll----Reports on Various Sub Teacher Location Choose: Validity Period Location

Budget Reports----Finance---Budget Select one from below: Hourly & Overtime Control Report Discretionary Balance by Location

Weekly Briefings WB #20346 – Online Fundraisers WB #20353 – Teacher Classroom Supply Expenditures WB #20418 – Purchasing of Computers and Office Supplies

Contact Information Dr. Jacques Bentolila, Administrative Director jbentolila@dadeschools.net (305) 499-5050 ext. 5057– Office (305) 470-9523, Private Line (305) 499-5076 – Fax (786) 525-0149 – Cell Raquel Diaz, District Administrative Assistant radiaz@dadeschools.net (305) 499-5050 ext. 5047

Contact Information Budget Office Ms. Ana Ramos-Gonzalez, Budget Coordinator agramos-gonzalez@dadeschools.net (305) 995-2483 – Office Mr. Jesus Larranaga, Instructional Staffing Officer jlarranaga@dadeschools.et (305) 995-7225 – Office Mr. Henry Tablada, Non-Instructional Staffing Officer htablada@dadeschools.et (305) 995-7244 – Office Mr. Zachary Garvin, Non-Instructional Staffing Officer (ETO) zachgarvin@dadeschools.net (305) 995-4896 – Office

Dr. Janice Cruse-Sanchez Administrative Director Professional Standards & Development

Professional Standards for Non-Instructional General Reminders Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo) Email me with a general message “Please call me in reference to personnel matter”. (If it is urgent) Mid-Year Evaluations with Clerical Personnel occur in December (FM-3882) Document areas of concern now with Progressive Discipline Should have at least Professional Responsibilities Memo prior to documenting concern in mid-year meeting Security Monitors - Must be in District green shirts Custodial Work Hours (see WB #18352)

Administrative Reviews The Incident Review Team (IRT) will determine the type of investigation If investigation is determined to be an Administrative Review … YOU will conduct the investigation

Investigative Phase Notify the employee of the Incident Verbally within ONE business day of receipt of the Incident Information Sheet In writing within TWO business days of receipt of the Incident Information Sheet Interview separately and obtain written signed statements individually from alleged victim and each witness Schedule an interview with the employee to review the information gathered and to obtain his/her version of the incident This is not a CFR and the employee should be so informed (may have Union representation)

Investigative Phase The employee has the right to name other relevant witnesses to be interviewed. Interview the witnesses and document the responses Once you have reviewed the investigative report and witness statement with the Region, you must prepare to meet with the employee to notify him/her of the findings The template for the Administrative Review Investigative Report is in the OPS Manual

If No Probable Cause Meet with the employee Provide a copy of the Investigative Report Complete the Site Disposition to submit to the Region and to OPS

If Probable Cause You must conduct a Conference for the Record (CFR) Notification of CFR (2 days notice is required) in draft form Prepare the CFR Summary (in DRAFT form ) to guide you Send the draft to the Region for review and assistance *Provide the signed CFR notification to the Region and OPS

Weekly Briefings WB #20372 – District And Region Leader-2-Leader Professional Development Program Course Offerings For November 2016 WB #20376 – 24/7 Access To Online Professional Learning Through ASCD PD In Focus WB #20380 – Procedures and Dates For Finalizing The 2015-2016 IPEGS Summative Performance Evaluations (SPEs)

Weekly Briefings WB #20402 – Updated Physical Restraint Notification Procedures for Students with Disabilities WB #20408 – Required Training for all Part-time Food Service Personnel WB #20435 – 2016-2017 December IPEGS Professional Learning Information For New Instructional Professionals

Weekly Briefings WB #20436 – 2016-2017 December IPEGS Professional Learning Information For New Administrators WB #20437 – 2016-2017 Required Professional Learning On The Deliberate Practice Growth Target (DPGT) Process WB #20449 – Inclusive Schools Week Celebration

Contact Information Dr. Janice Cruse-Sanchez, Administrative Director jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464, Private Line (305) 305-499-5074 – Fax (786) 229-5412 Cell Rosa Lewis, Secretary 281981@dadeschools.net (305) 499-5050 ext. 5049 Office of Professional Standards Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Contact Information Non-Instructional Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools.net (305) 995-7106 – Office Instructional Ms. Carmen G. Gutierrez, District Director carmengutierrez@dadeschools.net (305) 995-7104 – Office

Administrative Director Academic Operations Ms. Amelia Leth Administrative Director Academic Operations

Academic Operations Teacher/Rookie of the Year – Please review packet for compliance and signatures required Testing schedules for the Spring 2017 statewide assessment programs, SAT-10 and other testing requirements has been revised Curriculum Showcase – December 5, 2016 at Miami Senior and Miami Jackson Senior High Schools Principal of the Year – Nominees must have 5 completed years, but not necessarily in the same school. For the nominee – make sure you follow the directions to the letter, if not, your packet will be disqualified. Health Index Annual Report – Download the information package, but DO NOT SUBMIT ONLINE AS THEY DO NOT RECEIVE THE DATA. The full report should be scanned and emailed to Cheryl Llanos Intent to Pursue Industry Certification – The form by the school administrator is due Nov. 16 for exams to be purchased for the CAPE Academy programs Dashboard Roll Out - For those schools who have not seen the dashboard before, it has your: Demographics, operational and attendance data Reading and math data comparing the 2013-14 FCAT/EOC to the 2014-15 FSA/EOC results All comparisons track the same cohort of students. Any cohort with less than 10 students are omitted from the display. iReady reading and math results from the 1st diagnostic window.

Academic Operations District mobile device initiative will be expanded to include: remaining middle grades Social Studies classrooms high school 11th grade English Language Arts and US History Elementary and K-8 to meet District’s student to computer ratios Computer ratios are reviewed quarterly, with the next review occurring in January. Computers not meeting minimum specifications should be obsoleted using established procedures Additional Teacher Devices/Student Spare Devices – in the WB the attachment will indicate how many tablets you are receiving. Requests for additional teacher devices CANNOT be accommodated. ***Student Spare Devices – extra tablets not checked out should be utilized in other classrooms. Read this WB carefully for full details. Winter 2015 FSA and NGSSS EOC Administration - Remind your test chairperson that the verification form to certify completion of the screencast training is due November 16, 2015 2015 University of Miami and MDCPS School Traffic Survey – Not to be confused with the WalkSafe Curriculum, this is different survey.

Contact Information Ms. Amelia Leth, Administrative Director amelialeth@dadeschools.net (305) 499-5050 ext. 5059– Office (305) 470-9447, Private Line (305) 499-5051 – Fax (786) 412-6796 – Cell Raquel Diaz, District Administrative Assistant radiaz@dadeschools.net (305) 499-5050 ext. 5047

Administrative Director Community & School Operations Mr. Michael Lewis Administrative Director Community & School Operations

Community & School Operations Attendance “Targeted Student Status Form”, please ensure that this document is monitored closely and corrective strategies are implemented. Monday, December 19th is the due date for submission of documents for the month of December Attendance Review Committee Meeting – ARC (FM# 6704) iAttend Schools “Get Schooled Challenge” participation for selected schools Attendance Boundary Committee (ABC) The next scheduled meeting is December 1st. Parents, community leaders may appeal initially targeted/advised status schools December 9th Principals of final targeted/advised schools are notified December 12th Region must submit community meeting dates to School Operations for posting of targeted schools

Community & School Operations Maintenance/Capital Improvements Thanks for your feedback on the maintenance Report. Please continue to monitor and provide feedback. Next scheduled is December 22nd Maintenance does not address Pest removal issues. Please contact the Department of Safety, Environment & Hazards Management “Request For Assistance for Pest Control Problems” Cleaning and Sanitation Audits Areas that need correction Re-inspection Emergency Evacuation Drills Emergency Evacuation Drill #5 and FASI System Lockdown Drill (Code Red)

Community & School Operations DCIRTS Please update once services have been restored Incident Reporting Be specific and stick to the facts! (Who, What, When, and How) Please watch your grammar Hurricane Season Shelter Assignments Please review and be prepared in the event of a storm Student Transfers Principals are obligated to meet with parents Please submit All transfer request on the date received Address Verification Agreement (FM# 4686E)

Community & School Operations Food and Nutrition Meal Participation Report was recently sent to schools that did not meet their goals in Breakfast and Lunch. Sixty-four schools have surpass goals in breakfast and lunch this is an increase of five schools Breakfast is FREE! Please encourage students to take advantage of this opportunity Immunization Report Please monitor and take appropriate actions 211 helpline is available for parents that needs help with immunization Weekly Briefings Please monitor emails from Ms. Morales

Contact Information Mr. Michael Lewis, Administrative Director mjlewis@dadeschools.net (305) 499-5050 ext. 5042 – Office (305) 470-1801, Private Line (786) 402-4070 – Cell Deborah Gonzalez, Social Work Chairperson Student Administrative Transfers D.Gonzalez@dadeschools.net (305) 499-5050 ext. 5043 Rosa Lewis, District Administrative Assistant 281981@dadeschools.net (305) 499-5050 ext. 5049

Administrative Director Academic & School Operations Mr. Eric Acosta Administrative Director Academic & School Operations

Academic Operations Release of the 2015-2016 Graduation Cohort File (WB #20426) – High School Corrections due to Federal & State Compliance by 1/2/16 New Options to Satisfy the Online Course Graduation Requirement (WB #20427) Houghton Mifflin Harcourt (HMH) Getting Started eLearning Professional Development (PD) courses for the Mathematics Series (WB #20429) REVISED: Spring 2017 Daily Testing Schedules and Other Testing Requirements (WB #20444) Leadership Meeting Best Practices

Community & Business Engagement Superintendent's Outreach Roundtable Meetings with Student Leaders–SENIOR HIGH (WB #20445) December 12, 2016 @ Miami Springs Senior High 4th Annual Miami Heat Challenge: Reduce Your School’s Energy Use (November 15 – February 28) Register here: Howlowcanyougochallenge.com

Contact Information Mr. Eric Acosta, Administrative Director ericacosta@dadeschools.net (305) 499-5050 ext. 2102 – Office (305) 470-1801 – Private Line (786) 261-1861 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

Region Superintendent Dr. Albert Payne Region Superintendent