TIME & ATTENDANCE ADP WORK FORCE NOW SUPERVISOR TRAINING 1 SUPERVISOR TRAINING 2

Supervisor Registration Legacy Link Payroll ADP Work Force Now Access ADP Work Force Now https://workforcenow.adp.com Registration Passcode PIC (Personal Identification Code) Enter Registration Passcode when prompted Registration Set up DOB (Date of Birth) is STANDARD = January 01 Enter Your Personal Contact Information User ID = choose something short & easy to use   Password = follow prompt for instructions Security Questions The system will lock you out after 2 failed attempts. Write down your User ID & Password What do I do if I am locked out? Contact Legacy Link by email scsep@legacylink.org Email subject “Locked out of ADP” body include message, first & last name, training site and telephone number ADP will reply by email with time sensitive temporary password reset

Legacy Link – ADP Work Force Now Log In PIC Create Your Account: PIC(Personal Identification Code): Assigned ADP will send you an email with your PIC PIC expires in 14 days Contact scsep@legacylink.org for PIC reset First Time User Registration: Log onto ADP Work Force Now https://workforcenow.adp.com Select → First Time User

Create your account Questions to answer Enter Contact Information Create User ID & Password Select Security Questions & Answers Identify Yourself- STANDARD Birth - Month & Day select - January 01 ***Not your date of birth – select January 01 ***

Legacy Link – ADP Work Force Now Log In Page Home Page Log in using your new ID & password https://workforcenow.adp.com Legacy Link Home Page – NEXT TIMECARDS

Legacy Link – ADP Work Force Now SUPERVISOR INSTRUCTIONS Log into ADP Work Force Now to verify employee daily time entries https://workforcenow.adp.com Supervision of NCOA participants work time require monitoring and approval on a Timecard Sample Timecards, corrective actions and common Timecard Exceptions are included on slides Video instruction “Learning Bytes” are available to view for a full training experience Time Card Exceptions Select ‘MY TEAM’, ‘Timecard Exceptions’ and ‘Employee With Timecard Exceptions’ to access Timecard Exceptions page Verify participant work time through correction of Exceptions and Approval of Timecard Timecard Exceptions are errors; missing time, double punches, zero time entries. Example of Exception: participant clocked out by calling 1-844-516-3973 but prior to leaving, you instructed them to assist several more customers then out again. To correct the double punch, you will go into their Timecard, correct the Exception and Approve their time for the day. Payroll processing STOPS until ALL Exceptions are corrected and ALL Time Cards are APPROVED

Legacy Link – ADP Work Force Now SUPERVISOR INSTRUCTIONS Time Card Approval Time Cards must be approved by the last working day of each pay period You may verify time each day, at the end of each week or at the end of each pay period You are the key to Legacy Link Payroll Processor being able to submit payroll to ADP on time Video Training Material Available Log in at https://workforcenow.adp.com to access ‘ADP Learning Byte’ Videos Video Tab is located on your individual “Timecard”. A standard timecard is generated during the supervisor registration process The short videos provide training printed materials can not provide

Legacy Link – ADP Work Force Now Time Card Exceptions https://workforcenow.adp.com Access ADP using your User ID and Password Select → MY TEAM Select → Time Card Exceptions Select → Employee with Time Card Exception Time Card Exceptions (most common) → Missing IN punch → Missing OUT punch → Zero Hours on a time pair

Legacy Link – ADP Work Force Now Time Card Exceptions Correct Exceptions Directly on Time Sheet Select → PEOPLE Select → Time & Attendance Select → Individual Time Card Select → Employee Search Approve Daily Time → Each Day by checking box to left → Approve ALL – Sample : boxes checked below

Legacy Link – ADP Work Force Now Exceptions Timecard Approval Approve Time Card – Right Corner (highlighted in red) Select → PEOPLE Select → Time & Attendance Select → Individual Time Card Select → Employee Search Verify time on each day, make corrections, approve time card Unapproved Time Cards –STOP-- payroll processing Correct Exceptions on Time Sheet Select → PEOPLE Select → Time & Attendance Select → Individual Timecard Select → Employee Search Select → See Example Below – Select 4:57 pm, right click, delete 4:57 pm punch, the 5:00 pm punch will replace duplicate punch

Legacy Link – ADP Work Force Now Learning Byte Videos Learning Byte Video Menu – select topic and play short video. NOTE: Not all learning bytes apply to your participant Select → Approving a Single Participant Timecard Select → Deleting Punches Select → Adding One Missed Punch Select → Adding Multiple Punches Learning Byte Access- Your Own ‘Timecard’, Select the video tab to access Learning Byte Menu Select → MYSELF Select → Time & Attendance Go To → Individual Timecard Select → Video Tab