Agenda items TEB activities at KILC TDR SVN repository roll-out TEB Meeting: 2nd March 2012 Agenda items TEB activities at KILC TDR SVN repository roll-out John Carwardine Global Design Effort

From Marc’s email to conveners The ACFA-sponsored GDE plenary meeting, to be held in Korea in April 2012, has two main goals: Collect and assemble both draft Technical Design Report text and cost estimate information for the TDR Make preparations for the transition to the post-TDR Linear Collider organization. The meeting agenda will be structured to give priority especially to the former, 1) above, and will therefore provide adequate time for TDR authors and editors to meet and for Group Leaders to meet with the Cost Engineer team John Carwardine: Global Design Effort

Korean ILC meeting: Mon-Thu 23-27 April John Carwardine: Global Design Effort

TEB context KILC is a declared formal milestone in the TDR production First draft to be ready by KILC Realistically, we can expect to receive some fraction Hopefully plenty enough to start the editing process The basic objectives Make progress with TDR production over the course of the four days. This means using time at the meeting to actually generate content Launch the editing process, and address any immediate issues / barriers John Carwardine: Global Design Effort

Proposed TEB schedule Tuesday morning (first parallel session) TEB meets to go over what’s been submitted so far and to develop a list of action items for the meeting Tuesday afternoon and all day Wednesday Schedule dedicated one-on-one working sessions between editors and their respective authors (~ hours) Thursday morning (last parallel session) TEB meets to go over the action items, do a common walk-through of all the material we have at that point, and develop a follow-up list of action items. John Carwardine: Global Design Effort

Logistics Which authors are going to the meeting? There are too many chapters to spend 3hrs on each, so we will need to prioritize Which authors are going to the meeting? John Carwardine: Global Design Effort

What to do during these working sessions In reality, every case will be different, depending on the chapter, individuals involved, and progress to date In essence, the goal is to make real progress Where it exists, review face-to-face with the authors Where it doesn’t exist, make progress developing text Generate a list of figures and diagrams (with captions) Identify any open issues, develop schedules for authors to deliver their respective sections Identify any overlapping scope or missing elements Go through the corresponding RDR text with the authors and identify what stays and what will be new Editors should discuss with authors and decide how best to use divide up and use the available time John Carwardine: Global Design Effort

Preparation Parallel Session conveners Schedule a timeslot in their parallel sessions for going over the baseline input parameter sets and information sources Verify the right information is being used Identify any ‘hanging’ issues Should be straight forward by this point Authors (and/or co-authors as appropriate) Submit their respective sections, figures, tables, etc (In reality, submit whatever it is they have) Prepare for a working session with the respective editor Editors Plan the working sessions, prioritize which chapters should be work on and identify specific homework items Develop a draft schedule for working with the authors John Carwardine: Global Design Effort

Logistics A room has been requested, and I have asked the TEB to be put on the parallel session schedule as a WG Editors should contact authors and develop a plan for each respective chapter We’ll need to know which authors will actually be in Korea John Carwardine: Global Design Effort