Procrastinate on Purpose

Thinking… Marriage License Story – what he’s mexican!

Procrastinate on Purpose A typical day… Getting ready Running errands Driving to and from work Paying bills Doing housework Cooking and eating Emails Voicemails Text Messages Meetings Tweets Facebook Updates Conference Calls Personal Preparation: Up to 5 hours a day!!!!

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The average person spends 1 hour a day… Looking for stuff! Attention is your physical real estate Intention is your mental real estate ONE GUY SAID “RORY AS YOU GET OLDER THAT NUMBER GOES UP!”

What we end up with is….

What we want is….

Managing Your Time This was all about being EFFICIENT. The idea was to develop tools and systems to to get the MOST amount of TASKS done in a day… This was all about being EFFICIENT.

Managing Your Time Things to do Your Day

Managing Your Time

The amount of BUSY WORK always EXPANDS to fill the amount of TIME we allow to be AVAILABLE.

Prioritizing Your Time This strategy was to be EFFECTIVE by learning to REALLOCATE your time around your most IMPORTANT tasks first… This was all about being EFFECTIVE.

2. Important but not Urgent 1. Important and Urgent 4. Not Urgent and not Important 3. Urgent but not important Urgent

Prioritizing Your Time 168 Hours In a Week FAITH FAMILY FITNESS FUN FACULTY FINANCES

Prioritizing Your Time The idea was focus FIRST on what matters MOST… 168 Hours In a Week FAITH FAMILY FITNESS FUN FACULTY FINANCES

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Prioritizing Your Time Prioritizing does NOT CREATE more time. We are simply just BORROWING time from one area of our life to give to another. FAITH FAMILY FITNESS FUN FACULTY FINANCES

Prioritizing Your Time Prioritizing does NOT CREATE more time. We are simply just BORROWING time from one area of our life to give to another. FAMILY FITNESS FACULTY FINANCES FAITH FUN

- Albert Einstein We can’t use the same level of thinking that CREATED THE PROBLEM to also SOLVE THE PROBLEM. - Albert Einstein

Significance SIGNIFICA NT While most people make decisions based upon only URGENCE or IMPORTANCE, a MULTIPLIER factors in a third calculation based on SIGNIFICANCE! SIGNIFICA NT Urgent Important

Three Factors SIGNIFIC ANT Urgency: How SOON does this matter? Importance: How MUCH does this matter? Significance: How LONG does this matter? SIGNIFIC ANT Urgent Important

Significance Important Urgent Under what circumstance would a wealthy financial advisor who only spends time with ultra high networth individuals spend time with a broke college student? 1. Rich parents 2. Potential of being a pro athlete 3. “If he’s dating your daughter!”  2 EXAMPLES Handling one unruly customer versus creating a better customer service training program. A financial advisor spending time with a broke college football player who is going pro or the son of a wealthy client who will one day inherit the family fortune Urgent

Successful people don’t just make decisions based on the HERE and NOW; they make decisions based upon a perspective of how it will affect the FUTURE! SIGNIFICA NT Urgent Important 2 EXAMPLES Handling one unruly customer versus creating a better customer service training program. A financial advisor spending time with a broke college football player who is going pro or the son of a wealthy client who will one day inherit the family fortune

You can’t manage time There is only so much time to borrow So instead…

MULTIPLY Your Time You MULTIPLY your time by spending time on things TODAY that will give you more time TOMORROW.

MULTIPLY Your Time You MULTIPLY your time by giving yourself the EMOTIONAL PERMISSION to spend time on things TODAY that will give you more time TOMORROW.

Focus Funnel Stuff Priority Dilution 1. Eliminate 2. Automate 3. Delegate Me NOW LATER Priority Concentrate 5. Concentrate 4. Procrastinate

Stuff 1. Eliminate Me

There is nothing so USELESS as doing EFFICIENTLY that which shouldn’t be done AT ALL. - Peter Drucker

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STEP 1: ELIMINATE Examples of things that can be ELIMINATED Second-time decisions Watching TV (27 hrs per week*)/Chit chat Unnecessary meetings Long emails Confrontation emails Over-volunteering Being overly thorough Sharing your opinion on everything * Department of labor statistics

Next Generation Time Management is as much about deciding what NOT TO DO as it is about deciding what TO DO.

You are always saying NO to SOMETHING. Anytime you say YES to one thing you are simultaneously saying NO to something else.

5 PERMISSIONS 5 STRATEGIES Stuff 1. Ignore 1. Eliminate Me

You can say “NO” and still be NICE.

1. Eliminate – Can I live without? Checkpoint Questions 1. Eliminate – Can I live without?

1. Eliminate Me 2. Automate

Me 5 PERMISSIONS 5 STRATEGIES Stuff 1. Ignore 1. Eliminate 2. Invest 2. Automate Me

Examples of things that can be AUTOMATED STEP 2: AUTOMATE Examples of things that can be AUTOMATED Social Media engagement Spam Importing business cards Shipping Paying bills Handling FAQs Buying gifts/ Sending thank you’s Basic Follow-Up Etc… Tie in the topic from 2013 – follow up

1. Eliminate – Can I live without? 2. Automate – Be systematized? Checkpoint Questions Stuff 1. Eliminate – Can I live without? 2. Automate – Be systematized?

Stuff 1. Eliminate Me 2. Automate 3. Delegate

Delegate The Hatch Principle It is a SERVICE to allow someone the natural process of making their own MISTAKES.

30X Rule 5 minutes per day to complete the task X 30 = 150 minutes of training time invested 5 minutes per day on the task X 250 work days per year = 1250 minutes per year Less the 150 minutes of training is a gain of 1100 minutes. Divided by the 150 minutes invested in teaching = 733% RETURN on TIME INVESTED Stick with it!

What’s Your Time Worth? 18 Hours a Year at 350/hour==6416

Me 5 PERMISSIONS 5 STRATEGIES Stuff 1. Ignore 1. Eliminate 2. Invest 2. Automate 3. Imperfect 3. Delegate Me

Leadership isn’t about getting things done RIGHT. It’s about getting things done through other PEOPLE. - Andy Stanley

Examples of things that can be DELEGATED STEP 3: DELEGATE Examples of things that can be DELEGATED The Business of YOU

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Examples of things that can be DELEGATED STEP 3: DELEGATE Examples of things that can be DELEGATED The Business of YOU House Keeper Nanny Gardner Personal Assistant Handyman

Stuff 1. Eliminate 2. Automate 3. Delegate Me LATER 4. Procrastinate

The Focus Funnel™ Checkpoint Questions 1. Eliminate – Can I live without? 2. Automate – Be systematized? 3. Delegate – Done by someone else? 4. Procrastinate – Wait until later?

Why Wait? Because things CHANGE! Plans change. Dates change. Prices change. Legislation changes. Strategy changes. Weather changes.

Me The Focus Funnel™ 5 PERMISSIONS 5 STRATEGIES Stuff 1. Ignore 1. Eliminate 2. Invest 2. Automate 3. Imperfect 3. Delegate 4. Procrastinate 4. Incomplete Me

Things that can be “POPPED” STEP 4: PROCRASTINATE Things that can be “POPPED” Paying bills and taxes Placing large orders Spending big money When You don’t know what the right decision is Things that seem like “fires” that really aren’t Anything that can be “batched”

Stuff 1. Eliminate 2. Automate 3. Delegate Me LATER 4. Procrastinate

1. Eliminate – Can I live without? 2. Automate – Be systematized? Checkpoint Questions 1. Eliminate – Can I live without? 2. Automate – Be systematized? 3. Delegate – Be done by someone else? 4. Procrastinate – Wait until later?

Stuff Priority Dilution 1. Eliminate 2. Automate 3. Delegate Me Priority Concentrate NOW LATER 5. Concentrate 4. Procrastinate

Procrastinate on Purpose Until you accomplish your next most SIGNIFICANT priority, EVERYTHING else is a DISTRACTION.

Checkpoint Questions 1. Eliminate – Can I live without? 2. Automate – Be systematized? 3. Delegate – Be done by someone else? 4. Procrastinate – Wait until later? 5. Concentrate – Next most significant thing?

The Focus Funnel™ Me 5 PERMISSIONS 5 STRATEGIES Stuff 1. Ignore 1. Eliminate 2. Invest 2. Automate 3. Imperfect 3. Delegate 4. Procrastinate 4. Incomplete Me 5. Concentrate 5. Protect

Concentrate Your highest obligation to OTHERS Is to become your highest SELF.

Concentrate Strategy Temporarily IGNORE the SMALL STUFF. So you can CONCENTRATE on the BIG STUFF.

1. Eliminate – Can I live without? Checkpoint Questions 1. Eliminate – Can I live without? 2. Automate – Be systematized? 3. Delegate – Be done by someone else? 4. Procrastinate – Wait until later? 5. Concentrate – Next most significant thing? Me Does this MULTIPLY my time?

Multipliers We know we shouldn’t WASTE TIME. Not good enough to merely SPEND TIME. Instead we must INVEST TIME.

Thank you!