Cooperative Extension Requirements for Civil Rights Planning and Reporting

Requirements for Civil Rights Planning and Reporting Program Delivery Public Notification Civil Rights Training Civil Rights Compliance Reviews Employment Handling a Complaint

Program Delivery Modify educational programs for under-served Increase participation of under-represented groups serving on program planning and advisory committees Increase membership of under-represented in 4-H community clubs and special interests Adjust program for customers with disabilities

Public Notification Advise potential clientele of non-discrimination program requirements Display “…And Justice For All” poster in office and other facilities Inform groups with who we cooperate on the nondiscriminatory requirements of Extension Use statements, photos and graphics to convey the message of equal opportunity in material released to public Use sex-neutral language

Civil Rights Training Conduct civil rights training annually for all staff Conduct training for dealing effectively with the growing diversity in communities

Civil Rights Compliance Reviews Establish and implement a systematic procedure for conducting civil rights reviews

Employment Equal Employment Opportunity requires: A plan for recruitment of diverse employees. Full utilization of staff skills Access to training, promotion, and awards Fair processing of complaints Accessible EEO counselors

Complaint Procedures Anyone can complain to: USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14th and Independence Ave, SW, Washington, DC 20250 or Call 202-720-5964 (This information is on the … And Justice For All poster) Complaints need to be filed within 180 days from the alleged discrimination.

Complaint Procedures If staff receive a written complaint they should document the date, the complainant, nature of complaint, and send complaint and documentation to the Vice President for Extension and Outreach with a copy to the REED. Staff should inform those who make verbal complaints how to make written and notify supervisor of the verbal complaint.

Documentation Written evidence or proof of compliance efforts and their results Should include names of parties involved, dates, what transpired and date the documentation was developed. Program participation data is documentation

Questions ? Contact ISUEO Human Resources Phone: (515) 294-3283 Email: exthr@iastate.edu