Exploring Microsoft Word Chapter 2 Gaining Proficiency: Editing and Formatting By Robert T. Grauer Maryann Barber Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Objectives (1 of 2) Define select-then-do; describe mouse and keyboard shortcuts Move/Copy text within a document; distinguish between the Windows clipboard and the Office clipboard Use Find, Replace, and Go To to substitute one character string for another Define and use scrolling; scroll to the beginning and end of a document Distinguish and switch between Normal and Print Layout views; state how to change the view and/or magnification of a document Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Objectives (2 of 2) Define typography; distinguish between serif and sans serif Use Format Paragraph to change line spacing, alignment, tabs, and indents, and to control pagination Use Borders and Shading to box and shade text Describe and use the Undo/Redo Use Page Setup to change margins and/or orientation Enter and edit text in columns Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Overview Editing - change the contents of your document Formatting - change the appearance of your document Change basic typography elements such as fonts Use shortcuts There are many ways to accomplish the same task Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Select-Then-Do Cut command Copy command Paste command Drag-and-Drop Clipboard Undo command Redo command Exploring Microsoft Office XP - Microsoft Word Chapter 2

Find, Replace, and Go To Commands Find command Replace command Selection bar Go To command Case sensitive search Case insensitive search Whole word replacement Automatic replacement Wild card Exploring Microsoft Office XP - Microsoft Word Chapter 2

View Menu: Normal View No Margins Displayed Horizontal Ruler Displayed Normal Button Exploring Microsoft Office XP - Microsoft Word Chapter 2

View Menu: Print Layout View Horizontal Ruler Displayed Vertical Ruler Displayed Print Layout Button Margins Displayed Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Typography (1 of 2) Typography Typeface Times New Roman Arial Courier New Serif typeface Sans serif typeface Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Typography (2 of 2) Mono-spaced typeface Proportional typeface Font Type size Point size Format Font command Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Page Setup Command File Menu Page Setup Command Margins Portrait orientation Landscape orientation Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Page Breaks Soft page break Hard page break Column break Continuous Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (1 of 6) Alignment Indents Left indent Right indent Special indent First line indent Hanging indent Spacing Before After Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (2 0f 6) Tabs Tab Stop Position Default Alignment Leaders Set Clear Clear All Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (3 of 6) Hyphenation Hyphenate Don’t Hyphenate Ctrl+Shift+Hyphen Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (4 0f 6) Line Spacing Single 1.5 lines Double At Least Exactly Multiple Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (5 of 6) Windows and Orphan Control Controls Soft Page Breaks Exploring Microsoft Office XP - Microsoft Word Chapter 2

Paragraph Formatting (6 0f 6) Borders & Shading Borders Color Width Apply to Shading Patterns Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Column Formatting Columns Presets Numbers Width & Spacing Equal Column Width Line Between Apply To Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Summary (1 of 2) Edit with select-then-do Moving and copying text Find and replace text Search for text strings Cut, copy and paste with the clipboard Undo and redo commands Exploring Microsoft Office XP - Microsoft Word Chapter 2

Exploring Microsoft Office XP - Microsoft Word Chapter 2 Summary (2 of 2) Scroll, zoom, and view large documents Print Layout view to display headers & footers Normal view is faster Use and change TrueType fonts Format page and paragraphs Format columns Exploring Microsoft Office XP - Microsoft Word Chapter 2