Microsoft Word 125 S. Clark St., 4th floor, Chicago, Illinois 60603  Telephone 773.553.6260  Fax 773.553.6261

Launch MS Word Click on Start. Highlight Programs. Select Microsoft Word.

Previous, Next Page Buttons Word Overview Standard Toolbar Menu Bar View Choices Previous, Next Page Buttons Formatting Toolbar Explain the major components of Word. Make sure to explain to participants to go to view and then toolbars (see next slide) if the toolbars do not show. Show the next slide, and Model this for them also.

Missing Toolbars If your screen does not display certain toolbars, click on View then Toolbars to select any missing toolbars. Model for participants how to reveal and hide toolbars. Explain why they will use some toolbars all of the time and some only some of the time.

Menus Menus display lists of commands. The main menus appear in the menu bar at the top of the screen. Click on the words in the main menus to explore the drop-down menus. If the entire menu does not display, hold the mouse over the double arrows to display the rest of the menu. Explain menus and invite class to explore menus. Point out that menus are typically the same for each MS Application: Word, PowerPoint, Excel, etc. If they know how to use menus in one application, they can transfer those skills to other applications. Also explain that all applications have menus, and that they reveal the actions the application can perform.

Create a Document Choose File and then New from the menu bar. Notice the icon to the left of New… in the drop-down menu resembles a piece of paper. Have them begin a document they might use in their personal or professional life: letter, to do list, memo to parents, activity for students, etc.

Work-Related Letter Begin to write a letter to that applies to your current work. This is one way to use MS Word for your productivity. Can you think of any other ways you could use it? Give participants time to write the letter. Make sure they have at least a paragraph written before moving to the next slide. Be sure to elicit responses from participants to the above question.

Typing and Inserting Text To enter text, just start typing! The text will appear to the right of the blinking cursor. To move the cursor through the text, point the mouse to a new location in the text and click. You can also use the arrow keys on the lower right corner of the keyboards. Continue typing your letter.  Cursor Encourage participants to work on their letters and use some of these methods to navigate. Model how to use the mouse, arrow buttons, and scroll bar. Give them time to practice and complete their letters.

Navigate within Documents To move through documents, use the arrow keys, the mouse, or keyboard shortcuts. Move Action Keystroke Beginning of the line HOME End of the line END Top of the document CTRL+HOME End of the document CTRL+END

Save a Document Select File and then Save from the menu bar. Choose the drive and folder in which you want to save the document. Make sure your file name is brief and understandable, such as: myletter Click Save. Discuss the importance of naming, i.e. (lowercase, brief & identifiable, underscores for spaces). Discuss where to save it, folders, discs, etc. Point out that many people forget where they save things. Explain the difference between Save and Save As. Discuss situations in which you might want to the different options, for example if want to have more than one version of a document, you would use Save As.

Save Often Remember to save often! Once you have used the Save As function, you can use File and then Save to save your document in the same location. You can also click the Save button on the toolbar. Remind participants to save. Model how to do this. Talk about the differences between Save and Save As.

Close your Document Close your document (in this case, you letter) document by selecting File and then Close Alternatively click the lower X in the upper right corner of your screen Talk about the difference between closing a document and closing the entire program. Remind participants to Save before closing. Discuss the prompt the program will provide if they forget to Save.

Open an Existing Document Choose File and then Open from the menu bar. Alternatively click the open icon in the tool bar. Browse to the letter you created and click Open. Now have them open the document they just created. Explain the “Look in” window, file names, folders, and file management.

Select (Highlight) Text You need to highlight text before performing certain actions in word, such as formatting text and moving text. Point out that in order to change the attributes of text, you must first select it. Any amount of text Click and Drag over the text. A word Double-click the word. Deselect the text by clicking anywhere outside of the selected text.

Delete Text Use the Backspace and Delete keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it and press the Delete key. r Type in some stuff they don’t want..delete, backspace, etc.

Undo/Redo On the Standard toolbar, click the arrow next to Undo. Microsoft Word displays a list of the most recent actions you can undo. Click the action you want to undo. If you don't see the action, scroll through the list. When you undo an action, you also undo all actions above it in the list. If you later decide you didn't want to undo an action, click Redo on the Standard toolbar. Give them time to practice using the format toolbar and using undo and redo.

Font Dialog Box The Font dialog box allows you to choose from a larger selection of formatting options. Select Format and then Font from the menu bar to access the box. Experiment with changing the font and font effects.

Create More Documents Choose File and then New from the menu bar. Or: Click the New Document button on the toolbar. Create two new documents that relate to your current work. Spend some time creating the documents Make sure to save the documents. Guide participants to create documents such as phone lists, project outlines, etc.

Working on Multiple Documents You can work on several documents at the same time. All open documents are listed under the Window menu. The current document displays a checkmark beside the file name. The documents also appear in the task bar. Practice selecting your documents using the Window menu or the task bar. Practice moving from document to document. Explain that it’s like having a few pages on your desk, and you just pick up the one you want. Point out that the file name appears in the above the menus

Edit: Cut & Paste Highlight the text you want to move. Choose Edit, then Cut from the Edit menu. Position your cursor to the desired location in the text. Choose Edit, then Paste from the Edit menu.

Edit: Copy & Paste Highlight the text you want to copy and place somewhere else in the document. Choose Edit, then Copy from the Edit menu. Position your cursor to the desired location in the text. Choose Edit, then Paste from the Edit menu.

Copy & Paste Among Documents The Copy & Paste functions save time because you can copy and paste text from one document to another, for example a class list, a list of schools, or other information that you might otherwise have to type repeatedly. Highlight some text from one of the documents you created. Copy the text to the clipboard by selecting Edit, then Copy. Move to another document using the Windows menu or the task bar. Position the cursor in the desired location of the text. Select Edit, then Paste. Spend some time copying and pasting among documents

Page Margins You can change page margins using the ruler or the page setup window. Spend some time adjusting the margins of one of your documents.

Page Orientation Use the Page Setup window to adjust page orientation to landscape or portrait.

Print Preview Preview a page before printing. On the File menu, click Print Preview. Use the buttons on the toolbar to look over the page or make adjustments before printing.

Printing Print a document. You can print the active document by clicking Print on the Standard toolbar. You can also click on the icon in the toolbar to open the print window.

Printing Details Print all or part of a single document On the File menu, click Print In the Print box: Print a range of pages Print only odd or even pages Print a specific page