Construction Small Business Collaborative Forum & Webinar September 26, 2016 Greg D. Welcome Agenda with the following content will be on a board or easel: Welcome - Greg Diehl, CDOT Civil Rights Program Director (5 minutes) Introduction to the Forum - Megan Coontz McAllister, CDOT Civil Rights Specialist (15 minutes) Changes to Consultant Contracts – Katherine Williams, CDOT Small Business Programs & Title VI Supervisor (1 hour 20 min.) Upcoming Events – Cathy Kramer, Connect2DOT Program Manager (5 min.) Recommended Agenda Items & Announcements – Megan Coontz McAllister, CDOT Civil Rights Specialist (10 min.) Adjourn – Greg Diehl, CDOT Civil Rights Program Director (5 minutes)

Welcome & Introductions Greg Diehl, CDOT, CDOT Civil Rights Program Director Greg D.

Upcoming Opportunities CDOT Go Sheet is available here: Marci Grey, CDOT, CDOT Construction Contracts CDOT Go Sheet is available here: https://www.codot.gov/business/bidding/future-bidding-opportunities/Go%20Sheet Megan

Megan Coontz McAllister, CDOT Small Business Programs Analyst CDOT Update Megan Coontz McAllister, CDOT Small Business Programs Analyst Pay Issues Task Force: Pay Issues for subs on CDOT projects with a focus on ‘satisfactory completion’ issues. Pay when paid as it relates to access to NowAccounts Will report any recommendations to the forum in December. Meeting is in October, trying to limit size, but please reach out if you would like to be involved. Bond Guarantee Program RFP out This program was created directly in response to ideas generated in this forum Megan

LCPtracker Anna Mariotti, CDOT Civil Rights Manager & Mónica Vialpando, Labor / Contract Compliance Specialist

Labor / Contract Compliance Changes So what’s new at CDOT in terms of contract and labor compliance? OJT – starting this one because it is going to be very quick. We are starting the process. We do look to revise the OJT program, but we are in the very starting stages. Within the next few months, we will have new requirements, but that’s for a different forum 280 Reports – Not covering this – this is for CDOT staff New Payroll Specification and Requirements Have new certified payroll requirements that are in place for some projects, and they will become mandatory for all construction projects with federal funding at the end of December. Let’s talk about this….

New Payroll Requirements -- LCPtracker What is LCPtracker? Who is required to use it? Payroll software that is cloud-based New software system that takes the place of traditional printed payrolls for all federally funded projects Subcontractors and primes have the ability to collect, verify, and manage wages Only people who were in the pilot phase now Coming up after Dec. of 2016: all active construction contractors subject to Davis-Bacon Related Acts NOT for professional services right now This presentation is for several different groups, so if this is stuff that you’ve heard, then I apologize. We’re going to outline what the new payroll software is and all other pertinent information. So let’s start with what it is…

New Payroll Requirements -- LCPtracker Time Frame How to use LCPtracker Pilot phase finished this last July and August Several projects that are using the program currently Still accepting applicants Projects that are subject to DBRA will be starting December 31, 2016 Computer availability is a must LOTS of free training available online through LCPtracker. Watch CDOT website for training which is coming.

New Payroll Specification As related to the Form FHWA 1273 Required Contract Provisions for Federal-Aid Construction Contracts, the Contractor and all subcontractors who are subject to Davis-Bacon Related Acts (DBRA) requirements shall submit all payrolls and Contractor Fringe Benefit Statements electronically via LCPtracker, utilizing the LCPtracker website.

What Does This Mean for Me? * All subcontractors will have to submit a new enrollment form to the prime contractor. * For projects that are governed by DBRA, there will be no copying of payrolls. * Payrolls are submitted online from your home or office. * You do NOT need to submit the Form 118 (top sheet of the payroll); All compliance agreements are checked off online. * Contractors will submit the fringe benefit statement once per project (this is like the 118). * Contractors can monitor all projects separately What happens to those who are NOT doing LCPtracker? ***Follow current processes. Mark, Anna, & Chip

Mark, Anna, & Chip

Mark, Anna, & Chip

What Does This Mean for Me? * Subs complete their own payroll and submit to the prime. The prime approves or rejects. Primes complete their own payroll. * Project engineer must approve of all payrolls. * If you have questions, ASK US! We have people to help. Mark, Anna, & Chip

Questions Mark, Anna, & Chip

DBE, Subcontractor & Prompt Pay Specification Changes Katherine Williams, CDOT Small Business Programs & Title VI Manager Mark, Anna, & Chip

Changes to Forms Submitted with Bid Removal of Form 1413 (Bidders List) Online Submission of Form 1414 Megan

Post Selection/Pre-Award Process Online Submission of 1415s & Good Faith Effort Documentation Following selection: CDOT initiates Utilization Plan Consultant must complete within 5 days: attach 1415s and GFE documentation Approved Utilization Plan becomes enforceable obligation Megan

DBE Commitment Modifications (Post Award) Removal of of substitution exception Good Faith Efforts Documentation Required within 7 days New language to withhold payment (i.e. sanction) Change Order Process modifications Megan

Prompt Payment Online ‘audit’ in B2G - No 1418 to Engineer Sub confirmation of Prompt Payment CDOT will document prompt pay dispute resolution procedures for subcontractors. Megan

Commercially Useful Function 1419 will be required at the end of the project or DBE’s performance. CDOT will be increasing the number of CUF Reviews Megan

Other Language Updates Non-discrimination assurance Clarification on counting work by temporary employees Megan

Questions? Megan

Upcoming Events Oct 5: US DOT Bonding Education Program Oct 5: CDOT MPA Salary Increase Expense Reimbursements Oct 6: ESB Orientation Oct 11: I-25 Expansion Meet & Greet Oct 11: Flagger Instructor Course Oct 13: Professional Services Forum Oct 25: CDOT Region 5 Project Opportunities Forecast Oct 27: HCC Contractors Academy: Navigating Liens & How to Get Paid Nov 1: 2016 Transportation Summit Nov 3: Northern Colorado SBDC Women’s Conference Nov 8: ESB Orientation Dec. 5:Next Construction Forum!! Cathy (5 minutes)

Agency/Community Announcements Cathy (5 minutes)

Connect2DOT.org/stay-connected/cdotcf Comments & Questions: Megan.McAllister@state.co.us Connect2DOT.org/stay-connected/cdotcf Megan To submit comments, questions, or suggested agenda items