Guide to Accessible PowerPoint Version 1.2 – June 2016

Contents Purpose This template Creating sections Hyperlinking Images Table Text boxes Animations Alternative outputs Accessibility checker

Purpose Focus on key points and topic headings Preference for visual learning Benefits short terms memory by staggered information Work through internal hyperlinks (alternative navigation) Access different levels of detail in the notes field Clarify complex content with audio, video and animation Paced delivery Access to support different material Availability and transferability Capture learner responses

This template (Colour) Select from existing slide layouts Contrasting colours: Dark blue text on light cream is optimum for background Check room lighting (light room – dark text and vice versa) For dark backgrounds use bold text Use the Notes field liberally Use Sans Serif font with lots of white space Use alt text, descriptions or captions for images and tables Built-in layouts flow with screen reader May be consider having two themes, one for light room and one for dark room

Title (40pt) Level one 32pt Level two 30 pt Level three 26 pt Level four 22 pt Level five (smallest font size) 18 pt Sometimes when titles are long, there may be need to do some adjustments. Ensure your font sizes are no smaller that 18pt.

Structure: Creating Sections Create Section that separates slides This is similar to table of contents Right clicking between slides to create/rename them

Hyperlinking Create menus and hyperlink internally Link externally Use ScreenTips to explain the reason for the hyperlink Short-term memory; dyslexia; everyone in long documents;

Images Select image >right click > Format Picture > Add Alt Text (title) and Description (for describing the image content) If there are several images, use Home > Arrange to arrange reading order

Using Colours Always accompany colour coding with text (in white if red or green) Red Amber Green

Tables Select Table Right click >Format Shape > Write Alt text Name Grade Tom 50 David 55 Sarah Amy 60

Text boxes - 1: Can you type while presenting? Ensure the Developer Tab is activated. Click on Quick Access Tool bar Select More Commands Choose All Tabs from commands Select and add the Developer

Text boxes - 2: Can you type while presenting? Draw Text Box Right Click or properties and Set multiline and WordWrap as True

Animations Line by line text - provides information in chunks Animation in stages - builds the concept Transition of slides can be distracting to some learners

Alternative outputs Slides: for simple slideshow Handouts: 1-9 slides per page to write notes on side helps those with poor note taking skills Helps those who have difficulty listening + reading screen + taking notes Notes pages: Useful exemplifications Outline View: For those who prefer structured text over visuals This is from a learner perspective

Accessibility checker Go to File (On ribbon) >Check for Issues > Check Accessibility Fix as reported