2016 AmeriCorps Texas All-Grantee Meeting February 25-26, 2016 March 1-2, 2017 2016 AmeriCorps Texas All-Grantee Meeting February 25-26, 2016

Ghost Stories: Disallowed Costs!

Why Do Disallowed Costs Occur? What Can You Do To Prevent Them? Overview Why Do Disallowed Costs Occur? What Can You Do To Prevent Them? How Are They Processed? What Does This Mean For Our Program?

National Service Criminal History Checks Session Title/Topic Common Disallowances National Service Criminal History Checks Member Timesheets / Education Awards Member Eligibility Unallowable Costs from Uniform Grant Guidance: Fines, penalties, damages Staff time lobbying Sales Tax

Reasons for NSCHC Disallowances Late Components Incomplete or Missing Components NSOPW Missing States Reporting Wrong State Repository Used for State of Residence Check Names Spelled Incorrectly on NSOPW or State Checks

NSCHC Disallowance Amount Determination Risk-Based Disallowance Matrix NSCHC Disallowances NSCHC Disallowance Amount Determination Risk-Based Disallowance Matrix Pro-Rated Disallowance Self-Reporting Reduction

Risk-Based Disallowance Matrix NSCHC Disallowances Risk-Based Disallowance Matrix

Risk-Based Disallowance Matrix NSCHC Disallowances Risk-Based Disallowance Matrix

Risk-Based Disallowance Matrix NSCHC Disallowances Risk-Based Disallowance Matrix

Pro-Rated Disallowance How would it be used NSCHC Disallowances Pro-Rated Disallowance How would it be used Member hours prior to compliant check would be disallowed Living allowance or salary for days of non-compliance are disallowed

Pro-Rated Disallowance When would it be used: NSCHC Disallowances Pro-Rated Disallowance When would it be used: If finding demonstrates “Substantial Mitigation” Risk-Based Disallowance Matrix would be overly punitive Disallowed hours do not drop member below minimum required hours At OneStar’s discretion to chose disallowance structure

Processing NSCHC Disallowances Total is calculated by OneStar Reimbursement is completed on PER Deloris

Timekeeping Disallowances Timekeeping / Education Award Reasons for Disallowed Costs Activities Disallowed (fundraising, prohibited, etc) Incorrect Time Calculations on Timesheets Hours Disallowances Results in Dropping Below Minimum Required Hours Jaclyn

Timekeeping Disallowances Determining Disallowance Amount Jaclyn

Timekeeping Disallowances Processing Ed Award Disallowances Payment is made to the National Service Trust OneStar pays the National Service Trust OneStar sends a debt collection letter to you as the grantee (sub-recipient) You may be asked to pay the National Service Trust directly Jaclyn

Other Disallowed Costs Unallowable Costs from Uniform Grant Guidance Other Disallowances Other Disallowed Costs Unallowable Costs from Uniform Grant Guidance Staff Allocation on Timesheets Unapproved Pre-Award Costs Member Eligibility Costs Living Allowance Health Insurance Deloris

Processing Other Disallowances If prime is open: Negative PER is submitted If prime is closed: Check is cut to OneStar for reimbursement Deloris

Other Disallowances QUESTIONS? Deloris

2016 AmeriCorps Texas All-Grantee Meeting February 25-26, 2016 March 1-2, 2017 2016 AmeriCorps Texas All-Grantee Meeting February 25-26, 2016