Effectively Engaging Stakeholders in Data Use 2015 Leadership Conference “All In: Achieving Results Together” Effectively Engaging Stakeholders in Data Use Randy Boyer, Assistant Commissioner, State Director, Colorado Cindy Millikin, Director, Results Driven Accountability Colorado Department of Education Joan Kennedy, Tennessee Part C Coordinator Shannon Pargin, Program Monitor, Tennessee Part C Program Kathi Gillaspy, DaSy Center and ECTA Center

Engaging Stakeholders in Data Use: 2015 Leadership Conference “All In: Achieving Results Together” Engaging Stakeholders in Data Use: Tennessee Early Intervention System (TEIS) Part C Joan Kennedy, Part C Coordinator Shannon Pargin, Program Monitor

Keeping Stakeholders Engaged What are some reasons stakeholders are not engaged in data?

Most Common Reasons It’s not meaningful to them They don’t understand it or are intimidated by data They don’t feel their input is valued

How Can You Make Data Meaningful to Stakeholders? Ensure you have the right people at the table! TN Part C Stakeholder Involvement in SSIP Phase I Internal meetings TA feedback/support State interagency coordinating council (SICC) meetings Targeted stakeholder forums Local EIS program activities Survey

How Do You Ensure Stakeholders Understand Data?

Links to Resources for Presenting Data “Webinar Wisdom” – TA&D Network California Head Start Association Family Outcomes Bulletin Information is Beautiful

Bad Example

Better Example

How Do You Ensure Stakeholders Feel Valued? Demonstrate how you used their input TN Part C Example: Analysis of possible impact of socioeconomic status on Early Childhood Outcomes

Additional Tips for Ensuring Stakeholders Feel Valued Really listen Acknowledge without defensiveness Be honest, especially when you don’t know something Respect their time Continually put yourself in their shoes

Contact Information Shannon Pargin TN Part C Program Monitor (615) 253-4308 Shannon.Pargin@tn.gov Joan Kennedy TN Part C Coordinator (615) 741-9873 Joan.Kennedy@tn.gov

Questions for Tennessee

Effectively Engaging Stakeholders in Data Use: 2015 Leadership Conference “All In: Achieving Results Together” Effectively Engaging Stakeholders in Data Use: Colorado Continuous Improvement Process Randy Boyer, Assistant Commissioner, State Director Cindy Millikin, Director, Results Driven Accountability Colorado Department of Education

Colorado Part C Part B – 178 districts 64 LEAs 889,006 students Department of Human Services Part B – Department of Education 178 districts 64 LEAs 889,006 students 92,241 students served on IEPs

Colorado’s Strategic Goals Start strong Read by third grade Meet or exceed standards Graduate ready School readiness Colorado Preschool Program Early learning challenge fund READ Act Early literacy Sustaining literacy past third grade Colorado Academic Standards New assessments Achievement gap focus Individual career and academic plans Graduation guidelines Secondary initiatives CDE/DHE/CCCS partnerships Great teachers and leaders Accountable, continuously improving schools & districts State Model Educator Evaluation System, Licensure, Ed prep Turnaround and priority improvement focus

Public Access to Data https://www.cde.state.co.us/schoolview

CO SSIP: Stakeholder Groups Cross-Unit Collaboration LEA Directors Family-School Partnering CSEAC PEAK Other family organizations Advisory Councils Focus Groups Cross-Stakeholder Participation, including OSEP

Stakeholder Value-Add to the SiMR SLD population All categories All grades PK-3 Focus - late 1st grade, early 2nd grade READ Act Collaboration with Office of Literacy

AU Performance Framework

Determinations ESSU Data Management System Summary Secure Rich in information and data Summary Data behind the determinations Screen shot on next slide

Data Collections Data Collections Indicators December 1 collection End of year collection Discipline collection Results Matter collection Data Management System Parent survey Post School Outcome Dispute resolution/mediation SSIP/SiMR 5,6,9,10 1,2,11,12 4 7 8,13,14 15,16 17

Summary Tab in the DMS Performance and Compliance

Questions for Colorado

DaSy Center Resources Stakeholder Engagement in Data Systems Initiatives: An Online Module for Part C and Part B 619 State Staff The DaSy Data System Framework: Stakeholder Engagement Subcomponent