Presentation on ISS RIT preparation : with special importance on avoiding file bounce

ISS Reporting Management at Branch level Awareness about ISS Related Circular from BB and own Bank ISS Job List and Organogram Office Order to distribute ISS Job In-house Training Data Preservation Documentation Verification Fall back plan and person ***Don’t send the Excel & CSV files to bb.iss@bb.org.bd until instructed from ISM Cell

ISS Forms to report The Rationalized input Template (RIT) is standardized electronic data reporting form. Since ISS reporting is web based it needs specialized RITs (Rationalized Input Template). These RITs are ISS form-01, 02, 03 and 04.

Where will you get the ISS Forms? With circular no. DBI-2, 01/2014 and Circular Letter no. ISMC, 01/2016 (for learning purpose only) At Bangladesh Bank website: www.bb.org.bd (for reporting purpose)

Attentive features of ISS Form-2 ► Date Format YYYYMMDD - 20160131 Without any date separator Bank code and Branch code Writing If Bank ID is 99 and Branch ID is 1234,then Your Bank ID is 99 and Branch ID is 991234 Figure nature : 3 Types - as on reporting date - for the accounting year - for the reporting month Reporting currency : only use BDT Foreign currency in Hand : USD 100 Reporting amount will be BDT. (=Exchange rate × 100) Amount in absolute figure : No conversion in Thousand/Lac/ Crore/Million/Billion - Up-to Two Decimal point is allowed Total Loan Outstanding is 120.08 Crore Reporting amount will be 1200800000.00 Use of Comma(,) is strictly prohibited

Attentive features of ISS Form-4 ► Date Format YYYYMMDD - 20160131 Without any date separator Bank code and Branch code Writing If Bank ID is 99 and Branch ID is 1234,then Your Bank ID is 99 and Branch ID is 991234 Figure nature : - for the accounting year Reporting currency : only use BDT Foreign currency in Hand : USD 100 Reporting amount will be BDT. (=Exchange rate × 100) Amount in absolute figure : No conversion in Thousand/Lac/Crore/Million/Billiion - Up-to Two Decimal point is allowed Value of acceptance issued amount is 2.07 Crore Reporting amount will be 20700000.00 Use of Comma(,) is strictly prohibited You have to input amount in corresponding bank’s row : ISS Form-4 Inter branch/same branch transaction also required reporting consideration

ISS Reporting Steps: Step‐1 : Log In to ISS through Web Portal of Bangladesh Bank Website Step‐2 : Download the Forms(RITs) through Web Portal of Bangladesh Bank Website Step‐3 : Rename as per naming convention Step‐4 : Fill up the Forms(RITs) & Save the file as CSV format Step‐5 : Upload the CSV file through Web Portal of Bangladesh Bank Website Step‐6 : Remove the already uploaded CSV file (In case of change in the file within the reporting deadline) After removal of CSV file you can made necessary changes in the excel file (original RIT) and then save the excel file as CSV format and then upload again. In this case you can follow the Step‐3 & Step‐4. Remember, for any changes you must have to do this only in excel file, not in CSV file.

Address of Web Portal for ISS Report www.bb.org.bd Or webupload.bb.org.bd

Web Portal- home page

Web Portal- E-Services

Web Portal- Web Upload

Web Portal- Integrated Supervision System

Web Portal- Sign In

Web Portal- Input User ID and Password

Web Upload- Click on Sign In

Web portal- Contact us

Web portal- Change Password

Web portal- Download

Web portal- User Manual for ISS

ISS Manual

Familiarization with ISS Forms ISS Forms for Head Office Branch Office Monitor ISS Form-1 ISS Form-2 Acceptance ISS Form-3 ISS Form-4

Renaming the downloaded Excel file Naming convention for ISS RIT must be strictly followed to avoid bounce of file. Be careful to 1) Input own Bank ID 2) Input own Branch ID (it is not the “sign in ID” of web portal) 3) Input appropriate reporting date -Date format: YYYYMMDD -Use “month end day” according to calendar; Do not think about holiday)

Naming Convention of ISS RITs ISS Form No Main Part Bank ID Branch ID Reporting Date 1 T_PS_M_FI_MONITOR_HO. BANK_ID. 11. BRANCH_ID. 110001. YYYYMMDD 20140930 2 T_PS_M_FI_MONITOR_BR. 3 T_PS_M_FI_ACCEPTANCE_HO. 4 T_PS_M_FI_ACCEPTANCE_BR.

Renaming Excel file

Renaming Excel file

Renaming Excel file

Renaming Excel file

File Naming Convention For Head Office

Answer

For Head Office

Answer

File Naming Convention For Branch Office

Answer

For Branch Office

Answer

Things: need utmost attention

Things: Strongly Prohibited

Report Preparation: Figures/amount nature Values are numeric without comma(,) Don’t use any character/symbols/texts (#, $, %, *, -, /, \, etc) Figures are absolute (not in thousand, million…..………) Figures are in BDT For figures with %, input the full figure (11.58) not in absolute number (0.1128) & do not use “%” symbol

Report Preparation: Precautionary measures to avoid file bounce Check and ensure that file name and file content have same and appropriate Bank ID, Branch ID and Reporting date Excel files preferably updated Download ISS forms from Bangladesh Bank website Final excel files should be verified by officials other than the maker File converted into CSV should be checked for missing cells and errors

Report Preparation: Input reporting date, Own Bank ID and Own Branch ID

Report Preparation: Change Conventional-Islamic indicator

Report Preparation: Form 3 & 4 Input reporting date, Own Bank ID and Own Branch ID

CSV Conversion: Click on “Save As”

CSV Conversion: auto name appear

CSV Conversion: Select CSV(Comma delimited)

CSV Conversion: Select CSV(Comma delimited)(*.csv)

CSV Conversion: Click on “Save”

CSV Conversion: Click on “Yes”

CSV Conversion Completed

CSV Conversion Completed

Web portal- ISS File Upload

Web Portal- Select work area (HO or Br)

Web Portal- Select work area (HO or Br)

Web Upload- Input file description, browse for your CSV copy and select that

Web Upload- Finally click on “Upload” You will get successful file upload message

Web Upload- Finally click on “Upload” You will get successful file upload message like this one

Check whether your file is shown on the portal as follows :

Matters to concern

Common mistakes in the ISS reports identified by ISM Cell File Name-naming convention File name, bank code, branch code do not match with the file name Excel file renamed into csv file and uploaded in the ISS Reporting date-end of the month not any other date ISS Form-1,2,3 and 4 not most updated

Common mistakes in the ISS reports identified by ISM Cell Date format not as shown in the ISS Manual or ISS Forms (2) Value other than numeric Missing cells in CSV files (2 3) Wrong branch code Month and year do not match with the reporting month Corrupted/Tempered excel file-format error

Common mistakes in the ISS reports identified by MIS & RBI Cell Copied cells containing value other than numeric Value containing comma (‘,’) Decimal places not more than two Islamic-conventional indicator File names do not contain BR or HO ISS forms changed Template modification Double date entry

Common mistakes in the ISS reports identified by MIS & RBI Cell Less record No COA ID File name: Acceptance changed into monitor Password must be changed in accordance with bank’s ICT policy

Thanks...