2012 Grade 3 Reading Student Portfolio Screencast Training on How to Administer the Portfolio Assessment January 2012 http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp

Purpose/Focus of Session Administration of the portfolio Submitting recommendations for promotion based on portfolio performance Student Assessment and Educational Testing

A Portfolio As an Assessment Tool Data collected over multiple points during a period of time Systematic and organized collection of “evidence” that is analyzed and evaluated based on a set of pre- determined standards Program Guide pg. 1 Student Assessment and Educational Testing

Florida Statute 1008.25 Public School Student Progression Provides for no social promotion Students must score at a Level 2 or higher on the Grade 3 reading portion of FCAT 2.0 Grade 3 students who score at Level 1 may be exempt for “good cause” A student may demonstrate reading skills equal to or above FCAT Level 2 performance through the Grade 3 Reading Student Portfolio Program Guide pg. 1 Student Assessment and Educational Testing

Schedule of Activities Date Activity Week of January 3 Begin to receive shipments of portfolio from PRIDE Enterprises. Principals will be sent secure grade 3 Portfolio answer keys via school mail. January 13 Complete the online Screencast Verification Form by this date. January 13-23 Test Chairpersons train school-site staff on administration of the portfolio. January 24 - May 4 Teachers administer portfolios to all grade 3 students. Late May Receive 2012 Grade 3 FCAT 2.0 scores. Complete documentation for students being recommended for promotion. Deliver completed forms to Regional Center or appropriate office for approval within 2 days of receiving FCAT 2.0 Reading results. June 1 Pick up packets and notify teachers and parents/guardians of the decision to promote or retain students. June 8 Update Integrated Student Information System (ISIS) to reflect approved promotions. Student Assessment and Educational Testing Program Guide pg. 3

Participation in Portfolio All grade 3 students must complete a portfolio Accommodations may be provided for students with disabilities, Section 504 students, and English language learners. Only students who may be exempted are students with disabilities whose IEPs indicates they are not participating in the FCAT and are taking an alternative assessment Program Guide pgs. 4 - 6 Student Assessment and Educational Testing

Reading passages cannot be read to any students as an accommodation! Remember: Reading passages cannot be read to any students as an accommodation! Student Assessment and Educational Testing

Materials Program Guide, including examples of forms May be downloaded at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp One copy should be made available for every grade 3 teacher 2012 Portfolio: Reading passages and questions One stapled set will be provided for every grade 3 student Program Guide pg. 7 Student Assessment and Educational Testing

Materials (Cont.) Answer Keys One copy should be made for every grade 3 teacher. Must be distributed during the school administration training session Ensure that answer keys remain secure. Program Guide pg. 9 Student Assessment and Educational Testing

Development of the 2012 Portfolio Developed specifically for Miami-Dade County Public Schools Uses only copyrighted passages Meets industry standards for item development Program Guide pg. 2 and Appendix B Student Assessment and Educational Testing

2012 Portfolio - - Required Portion - - Seven district–provided passages & questions Meets criteria established in the FLDOE FCAT 2.0 Reading Item Specifications for the Next Generation Sunshine State Standards NGSSS Item format: multiple choice Student Assessment and Educational Testing

2012 Portfolio - - Optional Portion - - Extra District and Teacher supplemental passages & questions Specifications must meet criteria established in the FLDOE Reading Item Specifications Passages must be at grade 3 reading level; 60% literary, 40% informational, and 100-700 words (average of 500). Questions must assess the NGSSS reading benchmarks tested on the FCAT 2.0. Passages from the 2011 portfolio administration may be used as long as it is a “cold read”. Therefore, retained grade 3 students should not use passages from the 2011 administration as supplemental passages. Complete District/Teacher Selected Supplemental Passage Form (Appendix F) Page 7-8, Appendix B & F Student Assessment and Educational Testing

Administration of the 2012 Portfolio Assessment Administer during the second semester, January 24 to May 4, 2012, as required by the Florida Department of Education Recommend one to two passage with corresponding questions be administered each week Administer during Language Arts block Program Guide pgs. 3, 6-7 Student Assessment and Educational Testing

Administration of 2012 Portfolio Assessment (Cont.) Passages and questions must be “cold reads” MUST be administered as a classroom assessment activity, not as homework Begin to administer portfolio as soon as order of passages has been determined Debriefing of each passage and accompanying questions may take place only AFTER a passage is administered Program Guide pgs. 6-7 Student Assessment and Educational Testing

Ways Students Can Respond to Questions Teacher should decide how a student should respond: in writing or verbally Responding verbally is an accommodation available to ANY student, although most respond in writing All responses must be INDEPENDENT, regardless of the method of response If a verbal response is given, the teacher must transcribe the student’s response, and initial next to each transcribed response Program Guide pg. 8 Student Assessment and Educational Testing

Scoring the Portfolio Multiple-choice questions Scored by the teacher using the answer keys provided Each correct response represents one demonstration of mastery for the applicable benchmark. A second reader must independently read and score the portfolios of any student recommended for promotion. Program Guide pgs. 9 – 10, Appendix G Student Assessment and Educational Testing

Recording Evidence of Student Mastery Keep track of benchmarks mastered Refer to Score Summary Sheet for items measuring each benchmark Mark student answer sheets with the number of demonstrations of mastery for each benchmark Use Score Summary Sheet or similar chart to track benchmarks mastered for all students Score Summary Sheet Must be completed for all students recommended for promotion Program Guide pg. 9, Appendix F Student Assessment and Educational Testing

Score Summary Sheet Appendix F Student Assessment and Educational Testing

Score Summary Sheet CONT… Student Assessment and Educational Testing

Use of Portfolio Materials Use ONLY with grade 3 students. Use as an assessment tool to guide student instruction. Because this is a secure assessment, portfolio passages and questions CANNOT be sent home. Program Guide pg. 12 Student Assessment and Educational Testing

Documentation of Recommendation for Promotion Form Completed By Outcome Student Portfolio 3 demonstrations for each of the 14 benchmarks = eligible for promotion Score Summary Sheet Teacher & Second Reader Form retained in cumulative folder Teacher-Selected Passage Form Teacher Submit if passage(s) used in decision Grade 3 Promotion Recommendation Form & Principal Packet submitted to region for approval; Program Guide pg. 11 Student Assessment and Educational Testing

Maintenance of Portfolio Materials Store student portfolio as follows: Promoted via Portfolio: 3 years Retained Students: 1 year All Other Students: 90 days Program Guide pg. 12 Student Assessment and Educational Testing

Informing Parents and Teachers of Final Decision Principals should inform parents/guardians after the decision by Regional Center Method of informing parents is at the discretion of the principal Program Guide pg. 12 Student Assessment and Educational Testing

Special Considerations Students who were absent on day passage was administered Students who enter M-DCPS after administration begins Students who transfer schools within MDCPS Program Guide pgs. 12 - 13 Student Assessment and Educational Testing

Who To Contact Appendix I Issue Contact Office Phone Number Additional copies of student portfolios Test Distribution Center 305-995‑3743 Administration of the assessment portfolio Student Assessment 305-995‑7520 Security issues 305-995-7520 Documentation of supplemental passages Alignment with instruction or questions on Good Cause promotions Reading/Language Arts 305-995-1949 Accommodations for English Language Learners Bilingual Education and World Languages 305-995-2428 Accommodations for students with disabilities Division of Exceptional Student Education 305-995‑2122 Completing recommendation for promotion forms submitting packets to Regional Centers Appendix I Student Assessment and Educational Testing