Microsoft Access 2010 Day One – Module One and Two Lily Lori Lillian Emerson Jordan Kevin Aaron Pat Madeleine Kristine Cynthia Bill Albert Tom Kammy Cinthia LeAndra Microsoft Access 2010 Day One – Module One and Two www.learnit.com/files ww.learnit.com/handouts www.learnit.com/manuals ID: manuals PSWD: password Tom Vorves Twitter: @tomvorves LinkedIn: tomvorves

Introduction to Access Introduction to database design concepts & terminology The Access 2010 interface Examine an existing Access database Working with tables and data records Find, sort and filter records in a table Introduction to table creation options Create tables using the design view Using the Data Type Gallery Introduction to table field properties

Build a Table Students Classes Instructors Rooms ID First Title Number of Stations Last Level Building T-Shirt Size CEUs Hire Date Times Available Birth Date Pre Reqs Grade Room Number City State

Database Components Forms User Interface Tables Data Storage Queries Data Questions Dynaset Sub Set Records UGLY Reports Pretty Printer/PDF Output All Records(Never need that) UGLY

Working with Table Relationships Relational database design concepts How to “Normalize” a database Create table relationships Explore relationship types Define referential integrity Display object dependencies Additional table field properties Create a lookup list

AID* EID DID Date Comment 1 1 Train 1/1/2008 New Hire 5 Reasons to Create a New Table 1a Could this field contain more than 1 value? 1b Do you care? 2a Could the value in this field change? 2b Do you care about history? 3a Could the value in this field be BLANK? 3b Do you hate BLANKS? 4 Frequency of use or Confidential info 5 Does the value in this field come from a finite list of values? Employees EID* FN LN 1 Tom Vorves 2 Bill 3 Fred Employees Addresses EID* ADD CITY STATE ZIP 1 123 SF CA 94104 2 Bill 3 Fred Contact CID* EID TYPE Contact Info PRIMARY 1 1 H 415 Y 2 1 O 650 3 1 F 415 4 1 E tom@tomvorves.com 5 2 O 408 Y Assignments AID* EID DID Date Comment 1 1 Train 1/1/2008 New Hire 2 1 Sales 8/24/2015 Needed Change MI EID* MI 1 J 3 S Contact Type CTID Name 1 Home 2 Office Cell 4 Fax 5 Email Department DID DEPTName 1 Training 2 Sales 3 HR 2 Main goals for this 1 Hour discussion To eliminate Duplicates To allow for relationships Better Reports

Extras for Understanding Forms Queries Reports

Database Thought Process Track a Business Process Determine the Tables need to support the process Build the Tables Set up Table Relationships Build Queries Build Forms Build Reports