Tutorial 4 – Desktop Publishing a Newsletter Microsoft Word 2002 Tutorial 4 – Desktop Publishing a Newsletter New Perspectives on Microsoft Word 2002 Tutorial 4

Identify desktop-publishing features Desktop publishing has become a common method of producing commercial-quality printed material. Today, many home and office desktop computers are equipped with software that is capable of desktop publishing tasks. These tasks include entering and editing text, creating graphics, composing or laying out pages, and printing documents. Elements of desktop publishing include high-quality printing, multiple fonts, graphics, typographic characters, columns, and other special formatting features. New Perspectives on Microsoft Word 2002 Tutorial 4

Desktop Publishing features The table below describes some of the elements commonly used in desktop publishing. Not too many years ago, most of these features could not be produced without expensive software and an experienced typesetter. New Perspectives on Microsoft Word 2002 Tutorial 4

A newsletter created in Word Some elements of desktop publishing can be created in Word. This figure demonstrates several of them. Modify text in WordArt. Inserting clip art. Creating drop caps. Creating columns. New Perspectives on Microsoft Word 2002 Tutorial 4

Create a title with WordArt WordArt is a Microsoft product that provides flexibility in creating special effects. It enables you to apply color and shading and to alter the shape or size of the text. Word switches to Print Layout view to work with WordArt images. The Print Layout view is best for desktop publishing because it shows how the text and graphics fit together on the page. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Using WordArt To create a WordArt image, choose a text design from the WordArt Gallery. Enter the text to be enhanced and format it. Because the image can be moved and resized like a graphic, it is considered to be a drawing object You can use the WordArt toolbar to change the text, font, or font size After an image is perfected, you can choose other WordArt functions to affect its appearance. The image can be resized or rotated Text wrapping determines how the text flows near the graphic Finally, the graphic is anchored to the document. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 The WordArt Gallery The WordArt gallery has many styles you can choose from. To view the WordArt Gallery, click the WordArt button on the Drawing toolbar. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Edit a WordArt object After a WordArt object is inserted into your page, it can be edited and resized. Click on the object to select it and you will see several small, black rectangles around its border. These can be used to resize and/or move the object. The WordArt toolbar will also appear, which contains other editing tools. New Perspectives on Microsoft Word 2002 Tutorial 4

Change a WordArt object’s shape You can change the shape of a WordArt object. To do so, select the object, then click the WordArt Shape button on the WordArt toolbar. Examine the available shapes, and click on one to select it. The WordArt object will change to that shape. New Perspectives on Microsoft Word 2002 Tutorial 4

Resize a WordArt object Click the WordArt object to select it, then drag a sizing handle to the desired location. The object now spans the page while retaining its overall shape. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Work with hyperlinks Hyperlinks are most commonly found on Web pages, but they also can appear in Word documents that will be read online. Word automatically formats e-mail addresses and URLs as hyperlinks so that anyone who reads the document online can simply click that hyperlink to either send an e-mail or go to a Web site. If you know that your document will only be read in a printed format, then you should remove hyperlinks so that the text appears in the same format as the rest of the document. To remove a hyperlink, right-click on the hyperlink text. A menu of options will appear. Click the Remove Hyperlink option. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 View a hyperlink When a hyperlink has been created, moving the mouse pointer over the hyperlink will cause a ScreenTip to appear. The ScreenTip will display the URL, and will also provide instructions for activating the hyperlink. New Perspectives on Microsoft Word 2002 Tutorial 4

Edit or remove a hyperlink Right-click on any hyperlink and the pop up menu to the right will appear. You can edit the hyperlink by clicking the Edit Hyperlink option, or remove a hyperlink by clicking the Remove Hyperlink option. New Perspectives on Microsoft Word 2002 Tutorial 4

Create newspaper-style columns Text in newsletters is divided into two or more vertical blocks, or columns. Text flows down each column. These newspaper-style columns are easy to read because you are able to see more text in one glance due to the width of the column. If only part of your newsletter is set up in columns, you will have to insert a section break between the two areas. If the two areas are on the same page, use the "Section Break (Continuous)" option. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 The Columns dialog box To start columns, select the Columns option from the Format menu. This figure shows the Columns dialog box. New Perspectives on Microsoft Word 2002 Tutorial 4

Insert and edit graphics Graphics include a variety of objects such as graphs, charts, photographs, and pictures drawn on a computer. Graphics are important to a well-designed newsletter. They add visual appeal and should enhance the reader's understanding. New Perspectives on Microsoft Word 2002 Tutorial 4

Use Word’s clip art gallery Word provides a copyright-free library of clip art images. If the images available through Microsoft do not meet your needs, graphics can also be purchased from other sources. Follow copyright laws when you use graphics in your documents. Once a graphic image has been inserted into your document, you can use tools in Word to edit that image’s size, position, and content. New Perspectives on Microsoft Word 2002 Tutorial 4

The Microsoft Clip Organizer This figure shows some images that are available in the Microsoft Clip Organizer. New Perspectives on Microsoft Word 2002 Tutorial 4

Insert a graphic object When you select clip art from the Clip Organizer (or other source) and insert it, any existing text will move to accommodate the new object. As with WordArt, clip art objects will exhibit sizing handles when they are selected. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Crop a graphic Images can be cropped after being inserted. While similar to resizing, cropping an image actually hides a portion of the image that you do not want to display. The Crop tool on the Picture toolbar. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Rotate an object Graphic images can also be rotated. These two figures show the image as it was originally inserted on the left, and the image after being rotated below. New Perspectives on Microsoft Word 2002 Tutorial 4

Wrap text around a graphic Text can be wrapped around a graphic so that it follows the contours of the graphic. You can position the object anywhere in the text and choose to wrap text on both its left and right sides, or just one side. Word’s advanced text-wrapping feature can be used to create a unique look in any publication. New Perspectives on Microsoft Word 2002 Tutorial 4

Illustration of text wrapping This figure shows how text can be wrapped around a graphic object to improve the appearance of the document. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Incorporate drop caps A drop cap is an uppercase letter used at the beginning of a document or section of a document. It extends from the top of the first line through two or three of the following lines. The paragraph wraps around the drop cap. A drop cap can add interest or accent new sections in a long document. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 The Drop Cap dialog box The drop cap options can be specified in this dialog box. To open this box, click the Format menu, then click the Drop Cap option. New Perspectives on Microsoft Word 2002 Tutorial 4

Use symbols and special typographic characters Typographic characters are special symbols and punctuation marks. There are several ways to enter symbols into a Word document. Word will automatically convert some standard characters into typographic symbols. The Symbol dialog box can be used to insert special characters. The Symbol dialog box also lists several keyboard shortcuts, such as Alt+Ctrl+C, which are used to enter the copyright symbol New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 The Symbol dialog box To open this dialog box, click the Insert menu, then click Symbol. Choose a symbol you want to insert, then click the Insert button. New Perspectives on Microsoft Word 2002 Tutorial 4

Common typographic symbols The table below shows several of the commonly used typographic symbols that can be automatically converted by Word when you type them into your document. New Perspectives on Microsoft Word 2002 Tutorial 4

New Perspectives on Microsoft Word 2002 Tutorial 4 Add a page border A border can be placed around the entire page for documents such as newsletters, brochures, and advertisements. This gives the document a professional, finished look. To add a border, select Borders and Shading from the Format menu. Click the Page Border tab to select from the border options. New Perspectives on Microsoft Word 2002 Tutorial 4

The Borders and Shading dialog box New Perspectives on Microsoft Word 2002 Tutorial 4

A border can enhance a document’s appearance This figure shows a border that has been placed around the outside of the page. This helps to give the document a professional appearance. New Perspectives on Microsoft Word 2002 Tutorial 4