OPSM301 MS Project Tutorial

Using Microsoft Project Program 3.1

Using Microsoft Project Program 3.2

Using Microsoft Project Program 3.3

Using Microsoft Project Program 3.4

Using Microsoft Project Program 3.5

Using Microsoft Project Program 3.6

Using Microsoft Project Program 3.7

Exercise: Advertising Campaign Activity Predecessors Time Resource Progress A. Media bids none 2 wks Ali 100% B. Ad concept none 6 Veli 100% C. Pilot layouts B 3 Veli 30% D. Select media A 8 Ali 20% E. Client approval A,C 6 Veli 0% F. Pre-production B 8 Ali 0% G. Final production E,F 5 Veli 0% H. Launch campaign D,G 0

Advertising Campaign project in MS Project Open MS Project, Select View-> Gantt which should be the default Enter task names Enter durations Enter precedence relationships, view network View critical activities: Project>Filtered for:critical Suppose we assign the above tasks to different people: Ali and Veli (Tools>Assign Resources) View>Resource Graph Level resources to alleviate conflict Track project progress  

Resource Allocation in Project Management So far: CPM/PERT methods for scheduling Ignored resource constraints In reality, each task requires at least one resource, resources are mostly shared Resource allocation is assignment of resources to scheduled tasks Scheduleds may have to be changed to accommodate resource issues

Resource Loading The amount of load on each resource (summation over all tasks which need that resource) on a period-by-period basis Good tool in early scheduling A seperate histogram for each resource is developed

Resource Leveling Objectives: Minimize the period-by-period variations in resource loading by shifting tasks within their slack allowances Minimize over-usage of resources Create a smoother distribution of resource usage Reduced set-up costs (hiring, training, laying off) Improves morale Needs less hands-on managemet

Different Approaches possible If time constraint is the priority, no adjustments should be made on the critical path If resource constraint is the priority, project duration can be extended by adjusting critical activities Earliest and Lates Start Times and Slack information is used in Resource Leveling MS Project facilitates resource leveling