BUCS and Captain Administration Captains and Fixture Secretaries

1 2 3 4 5 6 7 Objectives Fixtures BUCScore Match Officials Team Sheets Captains and Fixtures Secretaries Objectives Fixtures 1 BUCScore 2 Match Officials 3 Team Sheets 4 Travel 5 Playing Under Protest 6 Walkovers 7 Expenses

Fixtures BUCS fixtures take place every Wednesday Captains and Fixtures Secretaries Fixtures BUCS fixtures take place every Wednesday Fixture confirmations will be sent out to captains and fixture secretaries every Wednesday afternoon This will detail your opposition as well as the time and venue of the fixture

Fixtures Captains and Fixtures Secretaries If you need to rearrange a fixture, you must email Roxy Baker (su-sportsadministrator@qmul.ac.uk ) with the following information with as much notice as possible: Fixture Concerned Reasons for rearranging Date you would like to rearrange to Deadline for fixture rearrangement requests is 12pm on the Friday before the Wednesday the fixture is due to take place

IMPORTANT: Captains and Fixtures Secretaries As captains, it is your responsibility to ensure that your club members are aware of their obligations as members of your team. That is to say that poor time management is not an acceptable excuse for not playing a fixture. All Club Sport members are expected to balance their club commitments alongside their university commitments, with neither suffering because of the other. As such, the only acceptable excuse for rearranging fixtures will be because players are unavailable due to illness or injury or some other unforeseen circumstance.

Captains and Fixtures Secretaries BUCScore To view fixtures and results, click on the ‘BUCScore’ tab as follows:

BUCScore Captains and Fixtures Secretaries This will take you to a search page, where you can select ‘Queen Mary’ and then your sport: Clicking on a specific team or competition in the right hand list, will take you through to see the relevant fixtures and results related to that team or competition.

The knockout page displays the full list of scheduled rounds within the knockout competition, as well as the leagues from which the teams have been drawn. For almost all BUCS knockout competitions there is automatic progression through the rounds, so teams can work out who they will face in the next round, should they win.

BUCScore – Team Administrator Captains and Fixtures Secretaries BUCScore – Team Administrator All captains will have had a BUCScore account created for them. You can log in here: http://www.bucs.org.uk/bucscore/ From here you can input your team’s fixture results, search for other university contacts and also view fixtures

Contacts: Captains and Fixtures Secretaries Type a University name here…. And then click on the magnifying glass to find their contacts

Submit Scores: Captains and Fixtures Secretaries Score must be submitted by home institution by 12pm the day after the fixture has been played.

Submit Scores: Captains and Fixtures Secretaries If the fixture was not played, please tick the ‘not played’ box. You will need to enter a reason in the drop down options (usually either walkover or postponed). See below:

Match Officials Captains and Fixtures Secretaries If your sport requires referees/umpires as per BUCS Regulations, then these will need to be organised for all home fixtures. The arrangement of Match Officials is entirely your club’s responsibility. Please see the Match Officials Contact Sheet for further information on qualification requirements and contacts clubs have used in the past. For further details on BUCS Regulations & Requirements, please see: http://www.bucs.org.uk/page.asp?section=17124&sectionTitle=Rules+and+Regulations

Paying Match Officials Captains and Fixtures Secretaries Paying Match Officials Best practice is to pay your match officials in cash and then claim the money back. You will need to complete the Club Expenses Claim Form. You will also need to get the officials to sign a ‘Referee Invoice’, which can be downloaded from http://www.qmsu.org/clubsport/run/matches/

Team Sheets Captains and Fixtures Secretaries As per reg. 7, all BUCS teams are required to complete and have the opposition verify team sheets for each fixture. The aim of team sheets is twofold: To manage and allow enforcement of player movement between teams within the same sport in accordance with BUCS regulations (RED 6.5/6) And to ensure those taking part in BUCS competitions are eligible in accordance with institutional and BUCS requirements

Team Sheet Process Captains and Fixtures Secretaries Team sheets must be taken to every fixture and countersigned by the opposition captain and match official This completed form must then be handed in to Roxy Baker the very next day by 5pm. This can be done by: Scanning the document and sending this into su-sportsadministrator@qmul.ac.uk Taking a photo of the completed team sheet and sending this to su-sportsadministrator@qmul.ac.uk Handing in the completed form at Qmotion Reception for the attention of Roxy Baker

Captains and Fixtures Secretaries IMPORTANT: BUCS WILL IMPOSE A MINIMUM FINE OF £250 & 5 POINT DEDUCTION ON THOSE FOUND NOT COMPYLING WITH TEAM SHEET REGULATIONS

Captains and Fixtures Secretaries Squad Id’s All players in BUCS matches need to have their ID’s validated. Team captains need to send Roxy a single word document which contains pictures/photocopies of all their teams student ID cards for the year. Roxy will then check these ID’s to ensure they have paid membership to your club. Once all members have been checked by Roxy, they are validated to play in BUCS matches. Please ensure you take your student ID’s to matches.

BUCS Policy on Initiations Captains and Fixtures Secretaries BUCS Policy on Initiations BUCS condemns any behaviour that damages students’ health and wellbeing or adversely affects the student sporting experience. As such, both BUCS and QMSU prohibit any form of ‘initiations’. Excessive drinking within the ‘club culture’ is not to be encouraged. Any teams found to be holding initiations will be subject to both QMSU and BUCS disciplinary action.

Travel Captains and Fixtures Secretaries Requests for coaches need to be sent to Roxy no later than the Friday before the fixture if it is on a Wednesday. Coach requests for a weekend fixture must be sent in no later than the Monday before the fixture All Mile End bookings will depart from and return to Bancroft Road (just outside the Bancroft Road Teaching Rooms) All Whitechapel bookings will depart from and return to The Griff Inn.

Travel Captains and Fixtures Secretaries To request the booking, please complete the below table to return to su-sportsadministrator@qmul.ac.uk as per the deadlines outlined above: Date for Travel   Club Team Size Departure Venue Departure Time Venue Travelling To Return Departure Time Subs/Grant Please indicate here which account you would like to pay for the coach from

Captains and Fixtures Secretaries Paying for Travel Your coach will be paid for directly from your subs or grant account (if available). You must stipulate which account you would like to be debited when sending in the request. Please note that the booking will only be made if there are available funds in your accounts.

Captains and Fixtures Secretaries Playing Under Protest REG 12.11 of BUCS Rules & Regulations state that: “If a team feels, upon arrival or during a fixture, the conditions do not adhere to those outlined in the BUCS regulations or fixture confirmation they should complete a 'Playing Under Protest’ form or equivalent as soon as the grievance is noted.” Please note: Only where a regulation has been breached should an appeal be made

FAQ about Playing Under Protest…. Captains and Fixtures Secretaries FAQ about Playing Under Protest….

Captains and Fixtures Secretaries QUESTION: “I know the opposition has breached a regulation, but I do not complete the Playing Under Protest form. Can I appeal the match after?”

Captains and Fixtures Secretaries ANSWER: No. The form must be completed as soon as the grievance is noted. As such, if you arrive at the facility and it is not fit for purpose/in line with BUCS regulations, fill in the form straight away and ensure that it is signed with the opposition. If you fail to do so, in knowledge of the breach, then you are deemed to have accepted the conditions of play and therefore cannot play under protest nor lodge an appeal. This includes if you are made aware of the breach prior to travelling to the fixture but decide to play regardless.

“What information do I need to complete a Playing Under Protest form?” Captains and Fixtures Secretaries QUESTION: “What information do I need to complete a Playing Under Protest form?”

ANSWER: Captains and Fixtures Secretaries You must have the following: Fixture details The specific grievance(s) and correlating regulation breach Time at point of form completion Signature of captain of aggrieved team Countersignature of opposing captain and the time of this noted.

“Can I refuse to countersign a Playing Under Protest form?” Captains and Fixtures Secretaries QUESTION: “Can I refuse to countersign a Playing Under Protest form?”

Captains and Fixtures Secretaries ANSWER: No. If the opposition has a grievance and asks you to sign the form, you must do so. Failure to sign may result in a misconduct charge. You will have the opportunity to state your opinion regarding the grievance on the Playing Under Protest form.

“What do I do with the Playing Under Protest form once completed?” Captains and Fixtures Secretaries QUESTION: “What do I do with the Playing Under Protest form once completed?”

Captains and Fixtures Secretaries ANSWER: Completed forms must be scanned and emailed to su-sportsadministrator@qmul.ac.uk Alternatively, forms can be left at Qmotion reception for the attention of Roxy.

Walkovers Captains and Fixtures Secretaries A walkover occurs when a team concedes/forfeits a fixture to the other team i.e. they do not attend the fixture and hand the win to the opposition by default. A team can claim a walkover if the opposition cancels the fixture within 48 hrs. of the original fixture date, unless it was cancelled for one of the following reasons: Bad weather Ground conditions Bad light Other extenuating circumstances (force majeure) If a fixture is cancelled for one of the above reasons then this will be classed as a ‘postponed match’ and will be replayed at a later date.

Consequences of Walkovers Captains and Fixtures Secretaries Consequences of Walkovers Teams who concede walkovers will automatically have 3 points deducted and will have their overall BUCS points halved If a team concedes 2 walkovers in one season, they will be automatically withdrawn from the league. Withdrawn teams will be liable for any costs incurred. Teams who are awarded walkovers will automatically gain 3 points. Teams who cancel a fixture within 48hrs of its original date will be liable for a £100 fine to cover costs incurred through facility hire etc.

Breakdown of BUCS Sanctions Captains and Fixtures Secretaries Breakdown of BUCS Sanctions

Breakdown of BUCS Sanctions Captains and Fixtures Secretaries Breakdown of BUCS Sanctions

Breakdown of BUCS Sanctions Captains and Fixtures Secretaries Breakdown of BUCS Sanctions

Expenses Captains and Fixtures Secretaries If you cover costs of running your club with your own money then you will be able to claim this money back from your Club’s Subs Account: These costs can cover: Travel costs Officials/referees/umpires costs Equipment costs Event costs You will need to complete a Club Expenses Claim Form and hand this in to Qmotion Reception along with a receipt/proof of purchase You will need to ensure that the form is countersigned by your Club’s Treasurer or President.

Captains and Fixtures Secretaries Any Questions?