Cloud Notebooks: An Alternative to a Course Website Nanda Ganesan, Ph.D. Department of Information Systems California State University, Los Angeles nganesan@calstatelae.edu

Contents Objective The E-learning framework Evolution Course Website Course Contents Migration to the Notebook Demonstration: Comparison of course website and cloud notebook Single Sign-on and Synchronization Off-line work and backup Content insertion Advantages and Disadvantages Future work Conclusion

Objective Goal: Create and host course related information using rapid development and affordable technologies Minimum or no coding Easy deployment and management Real-time updating Seamless integration over devices Backup of data

The E-Learning Framework Course Website (Course Notebook) Multimedia Modules E-learning Framework Cloud Labs Other Modules A tour: http://www.ganesan.com

The Evolution Evolution of course website Evolution of course contents Migration of the website to OneNote

Evolution of the Course Website Local Webserver Hardware, OS, web server, development software, development, coding Development software, file transfer software, development, coding Development, some coding Development, no coding, seamless access across devices, automatic backup College Webserver Cloud Webserver Class Notebook

Evolution of Course Contents: The MOOCs Model Syllabus Weekly coverage Course material: Text, PowerPoint, Audio and Video Virtual or cloud machines for hands-on experience Online quizzes* Forms Discussion forums* Others Grades Attendance OneDrive access Example from Coursera https://www.coursera.org/specializations/excel-mysql

Single Sign-on and Cloud Synchronization Cloud Storage Local Computer Internet Client Home Computer Tablet 1 Tablet 2 Any Device Instructor Students

Migration to the Class Notebook Single sign-on Cloud storage and synchronization All resources, including video and audio modules, PowerPoint slides and Word documents are synchronized over all devices across the cloud Examples: Video modules Note: A video module stored in OneDrive in the mp4 format will automatically be streamed No coding required

Comparison of Course Website and Cloud Notebook Demonstration: Google Sites with Course Notebook CIS 3010 Management Information Systems http://www.ganesan.com Web pages Notebook Notebook tabs Google Sites Templates Cloud Notebook A natural way to organize and arrange the contents using tabs

Types of Notebooks Course material notebook Discussion notebook Only the instructor can make changes, The students can view the changes Discussion notebook Students and the teacher can write on the notebook and exchange comments among themselves Individual student notebook A private notebook shared only between a particular student and the instructor This is a one-on-one notebook

Notebook Definitions from Microsoft Student Notebooks — private notebooks that are shared between each teacher and their individual students. Teachers can access these notebooks at any time, but students cannot see other students’ notebooks. Content Library — a notebook for teachers to share course materials with students. Teachers can add and edit its materials, but for students, the notebook is read-only. Collaboration Space — a notebook for all students and the teacher in the class to share, organize, and collaborate.

Access Privileges and Security Document privilege View only or edit privileges Access privilege Public Individuals selected by email addresses Secure storage of selected documents Office encryption Securing independent pages on the Notebook

Synchronized Folders on All Devices

Synchronized Course Slides Open directly from the cloud, make changes in real-time and then save the changes.

Synchronized Notebooks

Off-line Work and Synchronization Document A (March 8) Document A (March 9) Document A (March 10)

Back-up and Storage Folder A (Cloud) Folder A (Home Computer) Folder A (Tablet) NAS Backup USB Drive Backup

Internal Content Insertion Files, spreadsheets and attachments Handwriting Using the Notebook as a whiteboard Instant availability Image Stored images Screen clippings Audio Video

External Content Insertion DailyMotion Docs.com Geogebra Microsoft Forms Office 365 Video Office Mix Quizlet Repl.it Scribd Sketchfab SlideShare Spotify Sway TED Talks ThingLink Vimeo Vine Wizer YouTube

Advantages No Coding Single sign-on advantages Natural way to organize, disseminate and absorb course contents Real-time content management Easy synchronization across all devices including new devices Off-line workability Storage of audio and video in the Notebook Backup copies of documents Supports mobile computing

Disadvantages Not as versatile as a web in designing the navigation links Sometimes slow to load Only limited contents can be embedded Not all contents can be embedded There are some limitations on Google Sites too Not possible to use web analytics to analyze web traffic

Future Work Adding quizzes Inserting attendance forms Will record user email as well for security and confirming identity Creating discussion boards or blogs Performing analytics Integrating with Microsoft Classroom

Conclusion The class Notebook should be classified as one of the most attractive alternative to course websites Informal feedback from students is very positive A formal study is under way Newer additions are being explored Turnitin The power of notebooks is in its synchronization and single sing-on capabilities

Audience Feedback Questions Contributions

References https://educationblog.microsoft.com/2017/03/10-best-uses-for- onenote-in-your-teaching-and-learning/ Getting started with OneNote notebook OneNote for Teachers Introduction to the OneNote notebook creator Microsoft Classroom

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Appendix

Module and Framework Examples Website: www.ganesan.com Preview: Video modules PowerPoint: http://tinyurl.com/o32g4cu Software Tutorials: http://tinyurl.com/edsig-web-server In class Lectures: http://tinyurl.com/edsig-inclass-videos Handwritten notes: http://tinyurl.com/edsig-class-notes Notebook Migration: http://tinyurl.com/edsig-cloud-notebook

Types of Modules Produced Focus Purpose 1. Chalk-and-talk lectures Teach concepts and theory Designed for teaching theoretical concepts Able to simulate the in-class learning experience Helpful in overcoming the monotonic nature of multimedia modules based entirely on PowerPoint slides 2. Short PowerPoint- based lectures Present introductions and summaries Useful for short lectures such as introductions and summaries 3. Software tutorials with audio narration Teach software development and applications Functions effectively as software tutorials by simulating the functionality of software 4. Audio- only modules Review of topics covered in class Particularly useful for exam reviews

Recording Studio on a Tablet Recording Demonstration

Hosting Services Streaming Service Reasons for Choosing the Service for Comparison   YouTube Most widely accessed video hosting service Good quality streaming of video Facilitates timely uploading of videos Accepts a variety of video formats and CODECS Provides limited but useful online programming tools Displays links to modules produced by other instructors on the same subject Supports uploading of multiple modules as a batch OneDrive Better streaming quality Higher screen resolution under normal streaming Faster uploading of modules Large storage space Modules can be organized into folders Other course material such as PowerPoint slides can be stored easily in OneDrive and opened directly for editing and saving

Note on Streaming the video modules Any video module stored on OneDrive will automatically be streamed to a client computer on the Internet The module must be stored in the mp4 format A separate streaming server, in this case, is not required