Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   Cleaning Services for the STD and TB Clinic August 19, 2016 Valerie Kreher Senior Buyer 14 11

Welcome and Introduction Valerie Kreher, Senior Buyer Dawn Kissel, Other University Attendees Note: Sign-in Sheet will be posted to the website. A copy of this presentation has been posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for Cleaning Services for the STD and TB Clinic at 50 East Canfield We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before October 1, 2016

Calendar of Events Mandatory Pre-bid meeting - August 26, 2016 Questions due to Procurement & Strategic Sourcing - August 31, 2016 - 12 Noon Delivery of Proposals - September 7, 2016 by 4:00 pm Evaluation of Proposals - Week of September 15, 2016 Announcement of Selected VENDOR - Week of September 18, 2016 Readiness for Service/Contract Commencement - Week of October 1, 2016

Submission of Proposals Proposals are due September 7, 2016 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 25 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work Lab Areas Restrooms Office/Conference Areas Common Area. Exam Rooms  Lab Areas Restrooms

RFP For Cleaning Services in the STD and TB Clinic 50 E. Canfield Detroit, MI 48201

STD and TB Contacts These will be two separate contracts One for the 1,290 square feet that is the TB Clinic One for the 3,600 square feet that is the STD Clinic These contracts represent two separate grants with Wayne State University

RFP STD Clinic The STD clinic is 3,600 square feet 4 Exam Rooms 3 Rest Rooms 1 Shared Office/Conference Room 1 DIS Office 4 Single Offices 2 Shared Offices 1 MA Area 1 Lab and 1 Storage Area 1 Phlebotomy/Vital Sign Area

RFP TB Clinic The TB clinical is 1,290 square Feet 1 Exam Room 1 Sputum Room 1 Phlebotomy Stall 1 Skin test Stall 1 Single Office 2 Share Offices 1 Office Hallway Stall

Welcome to the Combined Waiting Room for the STD and TB Clinics

Hallways in the STD Clinic

The Combined Reception Area

The Clinic Room on the left is in the STD Clinic (4) The Clinic Room on the right is the TB clinic (1)

1 Sputum Room in the TB Clinic

Restrooms there are 3 on the STD clinic side 1 on the TB clinic side

Phlebotomy and Vital Sign Room in the STD Clinic

Phlebotomy/Vital Sign Room (Blue) Skin Test Room (Pink) in the TB Clinic

Lab Space and Storage room on the STD Clinic Side

Offices on the STD Clinic Side 4 Single Offices 2 Shared Offices

MA Area and Shared Office in the STD Clinic

Common Area and Hallway Office in the TB Clinic

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $50,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://www.forms.procurement.wayne.edu/Adv_bid/Adv_bid.html If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, Email; rfpteam2@wayne.edu A copy should be submitted to Leiann Day, Procurement Analyst, Email; leiann.day@wayne.edu Do not contact the Hudson Webber Cancer Research Center, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 14 11