Take the Guesswork Out of Calculating Your Project Cost Presented By: Chin Yang Krishnan Ramamurthy AST Corporation Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost Project Management 1-2-3 Key project factors Timeline Resources Cost These factors especially important Release 10.7 de-support Typical upgrade takes 6 – 9 months Need for serious planning There are three key factors for project planning and management Timeline Resources Cost These factors are important for everyone planning or working on a project, but it is critical for those of you who are still on Release 10.7 of the Oracle Applications ***How many of you are using Oracle Applications Release 10.7 (C, SC, NCA)?*** ***Of those of you that raised your hands, how many are planning or in the process of upgrading your Applications?*** We should have seen an equal number of hands raised! These factors are really critical for those of you still on the 10.7 Release of the Applications because: The de-support date for Oracle Applications Release 10.7 (Character, Smart Client, and NCA) is June 2003. This date may seem like a far ways off, but in actuality it is not. A typical Upgrade of the Oracle Applications takes 6 – 9 months. If you haven’t thought about starting the upgrade yet…the time to plan it is NOW!!! Take the Guesswork Out of Calculating Your Project Cost

Calculating Project Cost Ways of calculating project costs Request for proposals Request for quotes Project assessments Informal quotes All of these methods are inconvenient Time and labor intensive ***How have you obtained project costs in the past?*** RFP RFQ Informal Quotes Project Assessments All of these methods are inconvenient – very time and labor intensive for individuals involved and in the case of an assessment, there usually is a cost involved. Take the Guesswork Out of Calculating Your Project Cost

Project Budget Calculator (PBC) Concept Need for an easier way of costing an oracle project Internal tool for project costing Enhanced this tool for the oracle user community Intuitive design Simple questionnaire Complex costing engine STORY…Time and time again, we have been asked by our clients and prospective clients “Is there an easy and convenient method of calculating project costs?” The answer was no. There was a need for an easier and better way of projecting Oracle Applications project costs This lead us to the Solution…our PROJECT BUDGET CALCULATOR tool For several years, our Sales Force and Project Managers have used an internal Project Budgeting tool to estimate project cost for our clients. This tool was developed using our years of collective Oracle Applications experience and our proprietary Methodologies. Now with the impending de-support of Release 10.7, we have decided to enhance it on the self-service model and make it available to the Oracle User Community. The front end is intuitive in design, which guides the user through a series of project related questions. The experience will be similar to an on-line shopping experience. The back end, a complex costing engine, takes the user inputs and derives an estimated project cost We feel that it is a beneficial and useful tool for the Oracle User Community and this is the direction that everyone is going on the web --- self service. Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC Audience Oracle applications user community Helpful for: Project managers Chief information manager Business managers Team leads Planners Open to the Oracle User Community, but will be especially helpful for the Chief Information Officer and Project Manager during the planning and budgeting process to help secure project funding Also helpful for Business Managers, Team Leads, and Planners Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC Features Cost estimates for the following projects: Oracle financials Oracle manufacturing Oracle supply chain management Oracle projects Oracle HR/ payroll Oracle CRM The Project Budget Calculator can be used to estimate Oracle Applications: Implementation projects Assessment projects Upgrade projects for Release 10.7 C, 10.7 SC, 10.7 NCA, and 11 For the following types of projects: Oracle Financials Oracle Manufacturing Oracle Supply Chain Management Oracle Projects Oracle HR/ Payroll Oracle CRM Not just for standard vanilla implementation but also considers Add-on products, data conversions, and customizations. Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC Features (Cont’d) Provides users with an instant preliminary project cost estimate Multiple versioning capabilities Save inputs and comeback to complete process Provides the users with an instant preliminary project cost estimate on the PBC website. Also a detailed estimate is sent to the user vial email. Provides the users with the ability to save multiple versions May also enlightens the users to possible aspects of the project that they haven’t thought about The average time to fill out the questionnaire is 10 – 15 minutes. Users can save their inputs and come back later to complete the process. The more thorough one is with the answers, the more accurate the estimate Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC - Access Located at www.projectcalculator.com To use it, obtain a user login from the website Located at www.projectcalculator.com To use the Project Budget Calculator, you will need to obtain a user login from the website. The only information that is required on the Registration page: Your Name Your Company Name Your Email address Simply login and you are on your way. Take the Guesswork Out of Calculating Your Project Cost

PBC - Project Information The user will be asked a series of project related questions. Project information is broken down into sections as displayed in the progress bar located on every page. You will be asked to enter: Project information Current state of the project Applications modules involved in the upgrade or implementation Add-on products Customizations and interfaces Data conversion Training Needs Take the Guesswork Out of Calculating Your Project Cost

PBC - Application Modules The page displayed is the Applications Modules page: The Modules are grouped into sections. You will check the modules that applies to your project Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC - Results At the end of the project questionnaire, the user will click on the ‘Save and Compute’ button and this page will be displayed. This page gives the project estimate summary: Consulting Services Cost Total Consulting Effort in days Estimated Start Date Estimate End Date A more detailed estimate will be sent to the user via email When you click on the ‘Main Page’ button, it will take you to the Welcome page. Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost PBC - Versioning The welcome page will display your saved estimate versions. If you have saved versions, this is the page you will see after logging into the applications. From this page You can edit an existing version by clicking the ‘Edit’ button located next to a version or create a new budget version by clicking the ‘New’ button or copying an existing version. You can also delete any versions Take the Guesswork Out of Calculating Your Project Cost

Questions and Answers http://www.projectcalculator.com For further information… http://www.projectcalculator.com PBC will be released shortly after the conference. We are always trying to refine it – to make it a better tool, so we welcome as much feedback from you Also, we are giving away a calculator at our booth, so please stop by. Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost

Take the Guesswork Out of Calculating Your Project Cost Disclaimer Statement AST Corporation has provided the Project Budget Calculator to assist you with your Oracle Project planning decision. This calculator is provided for estimating purposes only and does not guarantee the actual figure(s) that will apply to your specific project. Use of the Project Budget Calculator constitutes no obligation on the part of your organization to receive consulting services from AST Corporation, nor does it constitute any obligation on the part of AST Corporation to deliver services. All estimates are valid for 60 days, remains Confidential and may contain information that is privileged and exempt from disclosure under applicable law. Dissemination, distribution or copying of this estimate for purposes other than as intended for the individual or entity to whom it is addressed is strictly prohibited. Take the Guesswork Out of Calculating Your Project Cost