“Club Officer Roles” J.Gibbs 2004

Club Officers President VP Education VP Membership VP Public Relations Treasurer Secretary Sgt-At-Arms

Club President “Leadership” Set goals for the year Monitor progress towards those goals Monitor WHQ reports Send off Club Proxies in time Ensure all Officers understand & carry out their duties Organise and run committee meetings Lead by example Be an ambassador for your Club

Vice President Education “Educate” Organise the program for each meeting Know and chart the progress of each Club member Choose prospective CTM’s & ATM’s early in year Organise and lead Educational sessions Organise Club competitions & joint meetings Build up contacts in other Clubs Organise mentoring for new members

Vice President Membership “Care” Look after the needs of the members Maintain an up to date list of all members Ensure prospective members are aware of all aspects of Toastmasters Follow up on prospective and past members Always carry membership forms for new members Assist with a mentoring program

Vice President Public Relations “Publicise” Publicise Toastmasters at every available opportunity Draw up press releases Create Club Newsletter Obtain and distribute Publicity Material from TM International Assist with demonstration and open meetings

Promoting your Club Personal contacts/word of mouth Press releases - Member achievements Club Competition results New committees Social gatherings  Local radio  VEC booklets and night course listings  Posters and leaflets (“Toastmasters meet here“)  Demonstration/Open nights  Visit other Clubs and Societies  Wedding Fairs Websites

Treasurer “Finance” Keep complete and accurate records of all financial transactions Collect Membership fees Ensure Membership fees are received in WHQ by due dates Make sure all bills are paid Ensure the Club outgoings stay within budget Prepare an end of year financial report

Sgt At Arms “Welcome” Organise and set up the meeting room Maintain Club property - lights. stopwatch,banner etc. Welcome members and record attendees at meetings Organise refreshments at meetings Collect ballot and comment slips at meetings  

Secretary “Record” Maintain membership list Send out program on time Ensure changes of membership/committee are communicated to WHQ Order supplies from WHQ Record all committee meeting minutes