Excel Chapter 1

Please record your attendance. MyITLab A is due on September 4, 2012. You have to do and submit Inclass example during the class.

Introduction to spreadsheets Explore the Excel Window Enter and edit cell data Use AutoFill Display cell formulas Manage worksheets Apply alignment and font options Apply number formats

Exploring excel A spreadsheet is an electronic file used to organize related data and perform calculations A worksheet is a spreadsheet that contains formulas, values, text, and visual aids A workbook is a file containing related worksheets A cell is the intersection of a row and column

Cell reference Rows are numbered(1,2,3,4..) and Horizontal Columns are lettered(A,B,C,D..) and Vertical Cell reference ─ the address of that intersection Designated by column letter, then row number Example A1 D2 Column Heading Row Heading

Managing Worksheets Create new worksheets. Give meaningful names to worksheets.

Example Start Excel. Save the new workbook as e01h1markup_LastnameFirstname Rename the Sheet1 as Pricing. Delete the remaining sheets. Type OK Office Systems Pricing Information in cell A1, and press Enter. Merge and Centre cells A1 to D1 and apply Cell Styles. Click cell A4, type Product, and then press Enter. A5 Computer System A6 Color Laser Printer A7 Desk Chair.

Example Click the File tab(Back Stage view), then select Save or Save As Use the Save As option if you need to assign a name to the file Provides the Save As dialog box Save your file often using CTRL+S to make sure you don’t loose your work.

Example Click cell B4 to make it active cell. Type Cost and press Tab Markup Rate in Cell C4 Retail Price in cell D4 Percent Off in cell E4 Sale Price in cell F4 Profit Margin in cell G4 Apply cell styles to cell ranges A4 to G4.

Navigating Worksheets Keystroke UsedTo ↑ Move up one cell in the same column. ↓ Move down one cell in the same column. ← Move left one cell in the same row. → Move right one cell in the same row. Tab Home Move the active cell to column A of the current row. Ctrl+Home Make cell A1 the active cell. Ctrl+End Make the rightmost, lowermost active cell of the worksheet the active cell.

Entering and editing cell data Excel supports text, values, dates, and formula results To edit cell content: Select Cell and make changes in the Formula Bar.

Example Click cell B5 to make it active cell. Type 400 and press Enter. B6 457.7 B7 75 C5 0.5 C6 0.75 C7 1 E5 0.15 E6 0.2 E7 0.25 AutoFit Column width of columns A through G.

Example Click cell A2, type 8/28/12, and then press Enter. Click cell A2. Click Clear in the Editing group on the Home tab, and then select Clear All. Type August 28, 2012 in cell A2, and then press Enter. Save the Workbook.

Formulas Formulas are combinations of cell addresses, math operators, values and/or functions. A formula begins with the equal sign = It is best to use cell addresses in formulas versus actual data If cell A1 contains value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1 If the data changes, Excel will recalculate the result

Order of precedence Order of precedence (operations) controls the sequence in which math operators are computed Parentheses Exponentiation Multiplication and Division Addition and Subtraction Difference between =(A5-B5)/A5 and =A5-B5/A5

Using Auto fill Auto Fill enables you to copy the contents of a cell or cell range or to continue a series using the fill handle Example: Month names Jan, Feb, Mar form a series The fill handle is the small black square in the bottom right corner of a cell

example Click cell D5, the cell where you will enter the formula to calculate the retail selling price of the first item. Type =B5*(1+C5) and view the formula and colored cell borders on the screen. Click Enter to the left of Formula Bar and view the formula. Similarly click F5, enter formula =D5-D5*E5 and click G5, enter formula =(F5-B5)/F5. AutoFill the formulas

Organizing Worksheets

Formatting Formatting accentuates and draws attention to meaningful portions of a worksheet

Ranges and their selection A range is a rectangular group of cells in a worksheet Can be one cell; may be entire worksheet Ranges can be contiguous(together) or noncontiguous (not together) A contiguous range is single rectangular block of cells Example A4:I4 covers all cells between A4 and I4 For selecting the range for Contiguous cells Click and hold left mouse button and drag from beginning of range to end Select first cell, then hold the Shift key while clicking the last cell A non-contiguous range consists of two or more separate non-adjacent ranges For selecting the range for Non-Contiguous cells Select the first range of cells then holding on to the CTRL key select the second Range of cells.

Example Format cell ranges B5 to B7, D5 to D7 and F5 to F7 as Currency with 2 decimal places Format cell ranges C5 to C7, E5 to E7 and G5 to G7 as Number with 2 decimal places.

Inserting and deleting Rows and Columns The Insert command offers several techniques to insert rows, columns, and cells The Delete command offers several techniques to remove

Adjusting columns and rows By dragging the column/row border Double click on column/row border Format option in Home ribbon.

Hiding and unhiding Hiding a column or row prevents it from displaying and printing Unhiding a column or row returns it to view Unhiding a column or row returns it to view. Select the columns or rows surrounding the hidden area and issue the Format command.

Example For example, you want to unhide column C. Place your mouse pointer in the column header and drag select to highlight columns B and D. Right click on the selected columns. Choose Unhide from the menu. The hidden column and the column letter will be visible.