PS Billing & Accounts Receivable SIG Meeting IDEAS in Billing and Accounts Receivable Community 100330 Libby Sanders Lead Applications Systems Analyst University of Central Florida, Orlando, FL

Agenda IDEAS topics that have been DELIVERED for in 9.2 Images. IDEAS topics that are IN PROGRESS, UNDER REVIEW & FOR FUTURE CONSIDERATION. IDEAS topics that are ACTIVE and need voted on.

Enhancements (IDEAS) Delivered 9.2 Thru Image 21 Distribute Supporting Documents with Billing Invoices via Email – Image 19 Ability to turnoff/override Chartfield Inheritance in AR (Write-Off’s)–Image 19 AR: Attachments feature for Customer MICR & General Pages – Image 21 Add (Sub)totals in entry currency to AR Aging Reports – Image 21 ARUPDATE Allow ‘All’ Values for BU and Dates - Image 21

Enhancements (IDEAS) In Progress, Under Review & For Future Consideration Do not allow bills w/accounting date in closed periods to finalize-In Process Delete Cancelled Bills –In Process Ability to auto email Customer statements to primary contact- Under Review Billing Worksheet flexible sort options for all transactions- Under Review Add a pop up window warning to be attached to “Delete Deposit”-Under Review Update Invoice Tax Totals on Save – Future Consideration

Enhancements (IDEAS) Active to Vote Up Increase length of PS_PAYMENT.PAYMENT_ID to 20 or more characters A delivered, user friendly, billing spreadsheet upload Add (AWE) Approval Workflow to the AR Refund process Method to create multiple MAINTENANCE worksheets from an list (excel based) Include Payment Method from Payment Table on Item Activity page and table Method to create multiple TRANSFER worksheets from an list (excel based) Allow multiple bill distrib lines on single bill line when using chartfield inheritance ARUPDATE should pass Bill Srce/Billing Specialist from BI to AR

Enhancements (IDEAS) Active to Vote Up Add ability to configure Send From Email address for BIP Invoices via Email Need a method to select worksheet types that are subject to AWE BI_XMLPBURST-Group Invoices by customer (1 email) rather than (1 email/inv) Need setting for determining if someone can delete attachments Item List Adv Search Page addl search criteria "Begins With" and "Contains“ Correcting Accounting in Billing to Reduce Downstream Error Creation - Dup Excel Spreadsheet Upload to AR Direct Journal Component Excel to CI for Deposits should accept References whether they currently exist or not

Enhancements (IDEAS) Active to Vote Up Related Display for Customer Name on the Item List page is incorrect if "&" is used in the Customer Name with no spaces Allow refunds to be processed from multiple customers to one vendor. Refund process only allows for a 1 Customer to 1 Vendor relationship status. Delete Invoice LOC Summary - $0 LOC invoices should appear on the LOC Summary page Show when an open AR item is closed with an on account payment Add ability to mass upd fields on billing interface when error is Missing Bill By ID

Enhancements (IDEAS) Active to Vote Up Emailing 3 copies of invoices per contract each month Need to support re-edit of Credit Bill/Copy Bill Courtesy Copy for Consolidated Invoices Request to Enhance "Reset“ process to allow reset PI for User Cancelled AR update Job Billing Interface - Additional Error Statuses/Codes for Mass Update Interface Change Source for Prompt on BIJOBF50 Run Control for Letter of Credit ID Placing a customer on HOLD status

Enhancements (IDEAS) Active to Vote Up Direct Debit Features in eBill- Bank Info- Select different bank BUG-Allow Change Contact to Invoice(Bill) in INV Status Enhance so Adhoc can insert multiple approver using userlist Billing Chartstring Correction after finalization - Duplicate Direct Journal show opr id AR 9.2: Provide Warning Message When Payment Worksheet Opened Is Already In User By Someone Else

Enhancements (IDEAS) Active to Vote Up Ability to configure Invoice Burst value for correct document naming (removing addtional numbers from the invoice pdf name) Direct Debit By Customer across all Business Units - Duplicate Billing Invoices -Need certain fields on BI Publisher that aren’t on extract tables. Not Booking VAT for Withholding Taxes Add the User ID and the Email Address to the Billing Specialist configuration Mass Update for Billing and AR fields Payment Worksheet Selection Page include accounting date

Enhancements (IDEAS) Active to Vote Up New Functionality for Direct Debit - Duplicate Billing should be integrated with Deal Management IU Billing AP Expense CF Definition for Distribution Codes Generate Recurring Bills proc (BIRECUR)-Allow Multiple BUs on Run Control ID Copy Single Bill additional options BI-VAT reverse charge for 'Physical Nature-Services‘ PeopleSoft "9.2" (XML) does NOT support a "summary page" per Bill Collection Workbench : able to search customer using VAT registration ID

Enhancements (IDEAS) Active to Vote Up Variance of AR Aging and Trial Balance AR 9.2: Request To Enable Electronic Submission Of 1099-C Rpt To IRS In AR Provide additional Customer Statistical Information Provide the ability to run (ARPREDCT) Payment Predictor by Business Unit Users are able to unpost for payment transaction irrespective of recon status Enhance the Express Bill Entry page Receivables Module: Open Item with negative deposit Inter-Unit improvements

Enhancements (IDEAS) Active to Vote Up If you leave the partial unpost page not able to get back to unpost group, must delete the unpost grp and start unpost over AR advanced cash collection exclude promise of payment from dunning Automatic Maintenance Worksheets Creation Depending on Item Currency. AR Update is not completely reversing revenue entries in MONETARY_AMOUNT when the Payment is applied Need to have multiple Payments (Regular and Direct Journal ) within same Payment ID and Open Item Accounting

Enhancements (IDEAS) Active to Vote Up Writeoff to Another BU Dunning letters should be marked as "Printed" in table AR33000_TMP only after printing them out PS AR-Payment method for inv can’t be modified after Direct Debit was rejected Automated Create-Review Entries in for bulk Payment and Maintenance Worksheets in Receivables Expand Search Criteria on Regular deposit page Collection Workbench: able to search customer using VAT registration ID

Enhancements (IDEAS) Active to Vote Up Setting Up AR by Project Setup Billing Interface Upload spreadsheet with PeopleSoft Portal Auto add Surcharge in billing by Customer/Cust Group, or Payment Method Request To Have Unposted Direct Journal Payments Marked As Reconciled And Not Appear In Semi-Manual Recon Page Automatic Payment Predictor not setting additional seq lines to Applied Status Recurring Bills - No option to setup header notes Allow Concurrent Processing of Bank Statement Accounting Processes

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