Using SharePoint 2007 as an Extranet for Blended eLearning and Communities of Practice Stephen Mau Website & eNewsletter Communications The Elementary Teachers’ Federation of Ontario Download this presentation at: http://devcon.etfo.net

Workshop Description While known primarily as an enterprise portal platform, the latest version of SharePoint can be configured as an extranet and used to provide eLearning and online collaboration opportunities in membership-based organizations. Learn how a large teachers federation leveraged SharePoint 2007 and related technologies to provide long-term online learning opportunities to its membership. The Elementary Teachers’ Federation of Ontario has adopted a long-term approach to professional development that involves action research, the use of trained facilitators, and a blended model of eLearning. This presentation will focus on both this blended model for professional learning, and the use of SharePoint to deliver the online components.

Workshop Agenda About ETFO & Me Overview of SharePoint MOSS vs. WSS 3.0 ETFO’s blended Model of Professional Learning Tour of ETFO Team Sites Three levels of deployment, or ‘how rich is your organization?’ SharePoint as an LMS? SharePoint Tools Questions/ Comments

About ETFO The professional and protective organization representing 73,000 public elementary teachers and education workers (K -8) in the province of Ontario Provides the following services: Collective Bargaining Professional Counseling Equity & Women’s Services Professional Development

About Me Professional teacher Began teaching online 10 years ago Learned some web design Became an e-Learning consultant, then web content person Not a developer, a content person Led a project to deploy SharePoint at ETFO for public website, intranet and extranets

What is MOSS? Full Version of SharePoint is ‘MOSS 2007’ Microsoft Office SharePoint Server 2007 is an integrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insight. Source: http://sharepoint.microsoft.com/product/Pages/default.aspx

What is MOSS? (2) Microsoft Office SharePoint Server 2007 provides a single, integrated location where employees can efficiently collaborate with team members, find organizational resources, search for experts and corporate information, manage content and workflow, and leverage business insight to make better-informed decisions. An enterprise portal Source: http://sharepoint.microsoft.com/product/capabilities/Pages/default.aspx

Six Pillars of MOSS Collaboration Enterprise Search Business Intelligence Portal Content Management Forms-driven business process Collaboration: Social networking, Wikis, blogs, Surveys, Integration of email, Task coordination, Document collaboration, Issue tracking, Enterprise Search: Search by ‘rights,’ search ‘any’ content, narrow search by dept, etc., search other systems B.I.: access to data—internal and external (external data connector) Portal: personalization, Mysite, site collections, site collection admins, site admins– control Web and Enterprise content management: workflows, document management, records management, Forms driven business process – Infopath forms combined with workflows, approvals, etc.

Tour of ETFO MOSS Public website Secure Intranet Team Sites Capitalizes on robust enterprise search, lists, ability to roll up data Secure Intranet Document sharing, some forms driven processes Team Sites eLearning, document sharing & work group sites

MOSS Licensing Standard CAL – collaboration, portals, enterprise search, enterprise content management Enterprise CAL – add Business Process/Forms, Business Intelligence, Business Data Catalogue Microsoft Office SharePoint Server 2007 for Internet Sites – for MOSS used only for public sites, or to bring external users in. A server license. MOSS for Internet – can get full enterprise capabilities for that license alone as long as all content is accessible to external users as well as internal users. If not the case, need to buy this license on top of CALs.

WSS 3.0 Windows SharePoint Services “It enables the creation of web sites for information sharing and document collaboration, integrating with the Microsoft Office System and serving as a platform for application development.” Free download with Windows Server 2008 license. Lists, libraries, blogs, wikis, discussion forums, etc. – WSS can drive eLearning. ETFO has full enterprise MOSS, but WSS would suffice for our blended eLearning

ETFO Teacher PD Teacher professional development activities tend to be ‘one-shot’ workshops Little impact on practice ETFO has embraced longer-term strategy Communities of practice PLCs ‘critical friends’

ETFO Teacher PD (2) Focus not on ‘training,’ or mastering of techniques Instead, focus on Critical thinking skills Reflective practice Action research Inquiry Learning as part of a community of professionals

Blended Model Reflections on Practice Innoteach 3 face-to-face sessions interspersed with online tasks/community building Action Research Report Innoteach 2 face-to-face sessions with online collaboration in between Develop a curriculum resource (learning object) with critical input from the group

Blended Model (2) Union School Developing a new generation of union leaders 2 face-to-face sessions with online activities/discussions in between

Tour of Team Sites ROP: Innoteach: Union School: http://teams.etfo.ca/rop2 Innoteach: http://teams.etfo.ca/innoteach http://teams.etfo.ca/innoteach2 Union School: http://teams.etfo.ca/us

3 Levels of Deployment Full enterprise portal Create a new site collection, set up for forms authentication Install account management web parts: Extranet Collaboration Manager by SharePoint Solutions ($6000) Community Kit at Codeplex (open source) Cost - $100,000 +

3 Levels of Deployment (2) WSS 3.0 + Extranet Collaboration Manager Cost: $3000 for Windows Server 2008, $6000 for ExCM Or use Community Kit at Codeplex and save $$$ Hosted WSS Site Can build unlimited sites below your root Find a provider who will allow unlimited users $10 – 100 per month. More for back ups. E.g.: Sherweb - http://www.sherweb.com/sharepoint-hosting Example site: www.harcourtpark.ca

SharePoint as an LMS? Codeplex project: SharePoint Learning Kit - http://slk.codeplex.com Replaced MS Class Server Expanded capabilities – more standards compliant MS Released the source code – developers are encouraged to expand the functionality

Features at a Glance Technologies Capabilities Curriculum planning tools Create complete curriculum plans—including both digital and analog content, as well as learning activities and assessment activities. Certified SCORM 2004 support and full support for SCORM 1.2 and Microsoft Class Server formats Support for interactive branching, multimedia, and active content are possible with SCORM 2004 Basic support for any electronic document Get assignment delivery and tracking for Microsoft Office documents, media files, PDF files, and any other document in a SharePoint Document Library HunterStone Thesis

Features at a Glance (2) Technologies Capabilities Integration with SharePoint “Easy to deploy because no separate provisioning is required for SLK. It gets its data from SharePoint products and technologies.” Designed for community development and extension Much deeper customization and plug-in development opportunities Student-centric design Enables students to self-assign content; virtual classes; auditing with permission Grade Book Grade activities based on criteria.Combine assignment grades into final grade

SharePoint Tools Sharepoint Designer 2007 CorasWorks Enterprise Suite Free download as of April 2009 Access at MS Download Center CorasWorks Enterprise Suite Enables roll ups across site collections Use actions builder to simulate workflows without paying for MOSS Approx. $20 K per server plus yearly maintenance

Questions/Comments Thanks for attending the session! Contact me if you have questions: http://devcon.etfo.net > Contact