SharePoint PREP Version 2.0 Chris Felknor MIT iCampus felknor@mit.edu
Agenda Why SharePoint? SharePoint Feature Demo PREP on SharePoint
Why SharePoint? Infrastructure Web Accessible Secure Members Only Unlimited Sub-sites
Why SharePoint? Features Document Libraries Calendar Check in/ Check out File locking Multiple versions Calendar Events List Pull into Outlook 2003
Why SharePoint? Features Task Lists Meeting Workspaces Sub site just for one meeting Has own document library, task list, etc. Picture Libraries Email Alerts
Agenda Why SharePoint? SharePoint Feature Demo PREP on SharePoint
SharePoint Screen
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Document Libraries
Document Libraries
Document Libraries
Document Libraries
Document Libraries
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Event Lists (Calendar)
Events (Calendar)
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Tasks
Tasks
Tasks
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Meeting Workspaces
Meeting Workspaces
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Picture Libraries
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Discussion Boards
Discussion Boards
SharePoint Feature Demo Document Libraries Event Lists Tasks Meeting Workspaces Picture Libraries Discussion Boards Email Alerts
Email Alerts
Email Alerts
Agenda Why SharePoint? SharePoint Feature Demo PREP on SharePoint
PREP on SharePoint PREP Overview PREP Matrix SharePoint PREP Workflow
PREP Overview Peer Review Evaluation Process Teams of 4-6 designers Each member creates a design 1 document Each member reviews other members designs n-1 documents
PREP on SharePoint PREP Overview PREP Matrix SharePoint PREP Workflow
PREP Matrix One SharePoint site per Team One Matrix per assignment One row per Team Member One column per Team Member
PREP Matrix Intersection of Member’s row & column contains an Ideas Document
PREP Matrix Intersection of Member’s row & column contains an Ideas Document
PREP Matrix Other squares contain Review Tasks
PREP Matrix Columns pertain to documents
PREP Matrix Columns pertain to documents
PREP Matrix Rows pertain to tasks
PREP Matrix Rows pertain to tasks
PREP Matrix Icons show state information
PREP Matrix Icons show state information
PREP on SharePoint PREP Overview PREP Matrix SharePoint PREP Workflow
SharePoint PREP Workflow 1. Upload an Ideas Document 2. Review other team members ideas Download Ideas Document Write Review Upload Review
SharePoint PREP Workflow Everyone starts with an Ideas task This is your obligation to create and upload an ideas document
SharePoint PREP Workflow Everyone starts with an Ideas task This is your obligation to create and upload an ideas document
Upload Ideas Your task is green Your task is clickable Others are read-only
Upload Ideas Tasks have hover information
Upload Ideas
Upload Ideas
Upload Ideas After upload: Document appears on the Matrix Review Tasks are created for other team members.
Upload Ideas After upload: Document appears on the Matrix Review Tasks are created for other team members.
Upload Ideas View of PREP Matrix after all Team Members have uploaded Ideas
Review 1: Download Ideas Green Task icons are clickable Link to Ideas Document Download
Review 1: Download Ideas Click Green Icon to Download Ideas
Review 1: Download Ideas
Review 2: Review Ideas Once Ideas document is viewed/download, status changes to “In Progress” Icon changes to yellow
Review 3: Upload Review
Review 3: Upload Review
Review 4: Finished Checked icon = review finished Icon is clickable by all Links to the review document
PREP Folders PREP Documents Document Library Top-level by User
PREP Folders Sub-folders by PREP Assignment Ideas Documents and Reviews in User’s Assignment Folder
PREP Task Library PREP Review Tasks: Dedicated Task Library for PREP
PREP Task Library PREP Matrix is controlled by Tasks on this list
Questions
PREP http://icampus.mit.edu/PREP MIT iCampus http://icampus.mit.edu