Assignment of Cataloging Staff Levels at Penn State: a Case Study Presenter: Rebecca L. Mugridge

Cataloging Services 6 self-directed format-based work teams 38 employees including: Department Head Assistant Department Head 8 librarians 1 professional staff 27 support staff

Cataloging Services’ portfolio Centralized processing for 21 of 24 campuses (law and medical libraries still have own technical services departments, as does the Pennsylvania College of Technology) Recently became responsible for government documents processing Manages ad hoc batch loading

Cooperative cataloging timeline 1995 OCLC enhance (maps) 2001 NACO independence personal names 2002 NACO independence corporate names 2005 NACO independence series 2006 OCLC enhance (monographs) 2007 OCLC enhance (visual materials) 2007 CONSER

Penn State’s Cataloging Services Organizational Chart

Teams Monographs (9 staff) Special Collections (4 staff (2.2 FTE)) Maps (3 staff, (2 FTE)) Music/AV (3 staff) CatMarking Team (4 staff) Serials (5 staff (4.63 FTE))

Virtual teams Authority Control Government Documents Metadata

Professional positions Monographs Cat’g/Auth Cntl Librarian Music/AV Cataloging Librarian Special Collections Cat’g Librarian Manuscripts Cataloging Librarian Metadata Librarian Maps Cataloging Librarian Serials Cataloging Librarian Asian Studies Librarian (60%)

Staff Position Grade Levels Grade 16 (4 staff) Grade 17 (5 staff) Grade 18 (6 staff) Grade 19 (2 staff) Grade 20 (6 staff) Grade 22 (1 staff)

Grade 16 High volume Copy cataloging Theses or template cataloging Cataloging maintenance activities

Grade 17 Complex copy cataloging Non-book formats Potential for OCLC enhance participation

Grade 18 Primarily complex copy cataloging Some original cataloging NACO participation CONSER participation OCLC enhance participation

Grade 19 Primarily complex copy cataloging Some original cataloging NACO participation CONSER participation OCLC enhance participation Training and revising

Grade 20 Primarily original cataloging Some complex copy cataloging NACO participation CONSER participation OCLC Enhance participation Training and revising

Grade 22 Original cataloging Metadata support Manages ad hoc batch loading projects

Conclusion Level of cataloging and format of material does influence the level of personnel assigned to perform the work at PSU Perhaps this is due more to the size of the staff rather than type of library. Size gives us: Flexibility Ability to differentiate types of work

For more information, feel free to contact: Rebecca L. Mugridge Head, Cataloging and Metadata Services The Pennsylvania State University Libraries 126 Paterno Library University Park PA 16802 Phone: 814-865-1850 Fax: 814-863-7293 Email: rlm31@psu.edu