Bank of CSU AND CPO PROCESSING YEAR-END LEGAL TRAINING Bank of CSU AND CPO PROCESSING Lisa Kasten, General Accounting Manager, Chancellor’s Office Lorissa Cheney, Assistant Manager, Cash Accounting, CO

Understanding the Bank of CSU and CPOs YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Understanding the Bank of CSU and CPOs Today, we are going to review: What is the Bank of CSU What are CPOs How to request a CPO How to see status of in progress CPOs How to search for a completed CPO How to use the Bank of CSU online site How to retrieve the reconciled statements

YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING What is the Bank of CSU? Is it the CSU banking and investment structure? Is it the online bank site? Is it the reconciled statement? Is it a way to view distributed CPOs?

The Bank of CSU Structure YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING The Bank of CSU Structure *CSU Legal Accounting and Reporting Manual –Chapter 34 Wells Fargo Bank (clearing bank for daily deposits, disbursements, wires, etc.) US Bank (custodian bank for investments) Together, WFB and US Bank comprise the Systemwide Investment Fund Trust (SWIFT), a.k.a the Bank of CSU.

YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING What is a CPO? A Cash Posting Order (CPO) is a mechanism to move SWIFT dollars between members of the SWIFT investment pool. Provides System wide account coding Allows for campus account coding

What is the CPO Request Online Tool? YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING What is the CPO Request Online Tool? Online tool to request a cash posting order (CPO) Allows for status and tracking progress View the CPO Process Guide Another access point to the Bank of CSU

Navigating the CPO Request site YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Navigating the CPO Request site How to access the CPO request site: https://CSYou.calstate.edu CSYou  Tools & Services  Financial Tools  CPO Request https://csyou.calstate.edu/Tools/Financial/cpo/Pages/default.aspx

How to Create a CPO Request YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING How to Create a CPO Request Let’s get started: Click on

Helpful Tips for Completing a CPO Request YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Helpful Tips for Completing a CPO Request Keep Subject Line & Detailed Descriptions short and meaningful Verify Back-up Make sure total dollar amount ties Correct campuses selected Include approvals from other campuses Example: MOU, communication between campuses for payments or invoices, or campus approvals.

Helpful Tips for Completing a CPO Request (cont.) YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Helpful Tips for Completing a CPO Request (cont.) Campus user should recommend entries CO Accounting to provide final accounting entries

Helpful Tips for Completing a CPO Request (cont.) YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Helpful Tips for Completing a CPO Request (cont.) What’s new? Can now enter multiple “Business Units” in the PS Chartfield information (highly recommended)

How to view a CPO Request YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING How to view a CPO Request Can I see my pending CPO Requests? Scroll down the main CPO Request page to the “My Pending CPOs”

How to view a CPO Request (cont.) YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING How to view a CPO Request (cont.) How can I see my completed CPOs? Scroll down on the CPO Home page

How to view a CPO Request (cont.) YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING How to view a CPO Request (cont.) Access “Completed CPOs” from main CPO Request page left side navigation for search function

Navigating the CPO Request site YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Navigating the CPO Request site Viewing CPOs in Go with Internet Explorer… Need access to CPOs? Have your campus AVP (or delegate) send a request to: CSUCOCPORequest@calstate.edu Questions Regarding CPOs Contact Terri Porter: tporter@calstate.edu or (562) 951-4596 The “Ask a Question” Hyperlink under CPO Request

What is the Bank of CSU Online? YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING What is the Bank of CSU Online? Web Tool to get real time activity Provides daily CPO activity Access anytime throughout the month to reconcile CPO activity Flexible date parameters to search CPO information https://csyou.calstate.edu/bank

YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING The Bank of CSU Online Details version:

Uses for the Bank of CSU Online: YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Uses for the Bank of CSU Online: Export CPO information to Excel or other formats Create reports or additional searches with exported data Monthly reconciliations Final campus reconciliation should only be done after the “reconciled” statement is issued on the 3rd business day.

Bank of CSU Online: How to export data YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Bank of CSU Online: How to export data Accessing the “Actions” drop down in the upper left corner of the screen:

Bank of CSU – Reconciled Statements YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Bank of CSU – Reconciled Statements Click on the link

How to get access to the Bank of CSU Online? YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING How to get access to the Bank of CSU Online? Utilizing Single Sign-on through CSYou! Need Access? Have your campus AVP (or delegate) send a request to: Lorissa Cheney – lcheney@calstate.edu Please do not use the request access button on the site.

Can’t find Bank of CSU Online? YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Can’t find Bank of CSU Online? Through CSYOU online site you have two choice to access: Tools & Services  Financial Tools  Bank of CSU Tools & Service  Financial Tools CPO Request  Bank of CSU

Still can’t find Bank of CSU Online? YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING Still can’t find Bank of CSU Online? Click your campus “link” will get you inside the Bank of CSU online site.

YEAR-END LEGAL TRAINING APRIL 2016 YEAR-END LEGAL TRAINING