Performance (function)-based Decision Making A Focus on objectivity and consistency with project decisions

Challenges with decision-making Individual Preferences/Mentality Not what “I” want Not how “I” would do it Organizational Preferences/Mentality We’ve never done it that way Been there done that Understanding the Basis for Decisions Lack of Consistency

Defining performance (function) How Must This Job Perform/Function – What Defines Success? Purpose & Need Project Objectives Political Technical Contractual What Must It Do? Maintainability Schedule

What happens when performance (function) is ill Defined? What is the Function of—

Performance Attributes (Agency-based) Project Stakeholders quantify what and how well the project delivers a project scope by establishing, measuring the impact and rating the effectiveness of the project alternatives with performance attributes This allows the project stakeholders to measure and optimize the project scope, project schedule and project costs

Performance Based Benefits Building consensus among project stakeholders (especially those holding conflicting views) Developing a better understanding of a project’s goals and objectives as they relate to Purpose and Need Developing a baseline understanding of how the project is meeting performance goals and objectives Identifying areas where project performance can be improved through the VM process Developing a better understanding of an alternative concept’s effect on project performance Developing a deeper understanding of the relationship between performance and cost in determining value Using value as the basis for selecting the best project, design concept or approach

Standard Performance Attributes for Caltrans Transportation Projects Definition Mainline Operations An assessment of traffic operations and safety on the mainline facility(s), including off-ramps, and collector-distributor roads. Operational considerations include level of service relative to the 20 year traffic projections as well as geometric considerations such as design speed, sight distance, lane widths and shoulder widths. Local Operations An assessment of traffic operations and safety on the local roadway infrastructure, including on- ramps and frontage roads. Operational considerations include level of service relative to the 20 year traffic projections; geometric considerations such as design speed, sight distance, lane widths; bicycle and pedestrian operations and access. Maintainability An assessment of the long-term maintainability of the transportation facility(s). Maintenance considerations include the overall durability, longevity and maintainability of pavements, structures and systems; ease of maintenance; accessibility and safety considerations for maintenance personnel. Construction Impacts An assessment of the temporary impacts to the public during construction related to traffic disruptions, detours and delays; impacts to businesses and residents relative to access, visual, noise, vibration, dust and construction traffic; environmental impacts related to water quality, air quality, soil erosion and local flora and fauna. Environmental Impacts An assessment of the permanent impacts to the environment including ecological (i.e., flora, fauna, air quality, water quality, visual, noise); socioeconomic impacts (i.e., environmental justice); impacts to cultural, recreational and historic resources. Project Schedule An assessment of the total project delivery from the time as measured from the time of the VA Study to completion of construction. 8

Optional Performance Attributes for Caltrans Transportation Projects Definition Phaseability An assessment of how easily a transportation facility can be improved or expanded upon at some future date. This attribute considers the degree of “throw-away work” involved as well as future traffic and public impacts when the planned future improvements are made. Land-Use Compatibility An assessment of the overall compatibility of transportation facilities with existing and planned land uses. This attribute considers how a transportation facility will directly affect the quality and viability of the land-uses around it. [NOTE: This attribute is often used for projects that involve significant right-of-way acquisition and that will have significant impacts to municipalities and/or private entities.] Cultural Impacts An assessment of the permanent impacts to cultural, recreational and historic resources. [NOTE: Sometimes it is desirable to split the standard attribute “Environmental Impacts” into multiple, free-standing attributes. This is in recognition that sometimes socioeconomic, cultural and natural resources are in conflict with one another.] Ecological Impacts An assessment of the permanent impacts to the ecological resources including flora, fauna, air quality and water quality. [NOTE: Sometimes it is desirable to split the standard attribute “Environmental Impacts” into multiple, free-standing attributes. This is in recognition that sometimes socioeconomic, cultural and natural resources are in conflict with one another.] Hydrological Impacts An assessment of the project’s impact to lakes, rivers and streams in its vicinity. The attribute also considers the performance of the transportation facility during flood events. 9

PERFORMANCE CRITERIA MATRIX   Greenacres Elementary School Project TOTAL % Flexibility: multi-functional classrooms and/or spaces (e.g., library-as-classromms/2 groups); future uses A b c d e f 0.0 0% Collaborative: relationship with colleagues; proximity to teaching partners; bring staff together B b/d 3.5 23% Comfort: electrical / mechanical systems; environment - air/heat/cool C 1.0 7% Accessibility: traffic flow; access to spaces D 4.5 30% Durability: flooring, roof, wall coverings, color longevity (avoid trends) E 4.0 27% Maintainability: ease of maintenance; appropriate inventory; similar/standard systems; ease of access (don't disrupt classrooms) F 2.0 13% a More Important a/b Equal Importance 15.0 100%

Replacement versus Rehabilitation Evaluation Value = Performance (Function)/Cost

Uses of performance-based decision making Project Decisions Helping to evaluate risk, alternatives, impacts Programmatic Decisions Helping to evaluate risk, projects, impacts Helping to Educate the Decision-Makers Defining success that ties the outcome to Performance Consultants Understanding client/project Marketing (proposal “understanding”)