District 5 District Speech Contests 2015 - 2016 District Contest and Chief Judge Training 9/17 & 9/24, 2016 Questions: Contact: Contest@D5TM.org

Today’s Agenda Welcome and provide handouts Overview of day Jim McLaughlin Rulebook – Emily Corcoran Judging and functionaries - Susan Waynelovich Chief Judging - Susan Waynelovich Contest Planning - before event - Contest Execution - day of event and follow up – Jim McLaughlin Play acting, Q&A and interactive time to work out issues, re-enforce rules – All

Planning and references Links: D5TM.org – click Education - then click Contests link ( http://d5tm.org/education/speech-contests/ ) (Information will be revised) Toastmasters.org – click Resources - Contest ( http://www.toastmasters.org/Leadership-Central/Speech-Contests ) Download CURRENT (2016-2017) Rulebook - READ IT ! (Bullet items note 2016 changes) Download free forms for EACH type of contest Print and distribute ahead of time to all involved See Contest Guidebook from Mark Kramer, DTM Eligibility Checker: https://www.toastmasters.org/Speech-Contest-Eligibility-Checker -Requires member # and last name (recently was not operating) Contest Conference Calls (Got Questions?) Monday 5:30PM in contest season Phone Number: 605-477-3000; When prompted, add Participant Code: 164509# Music plays until second person joins call Questions: Contact: Contest@D5TM.org

Links on D5TM.org Education Link

Links on D5TM.org Speech Contests

Links on D5TM.org Speech Contests

Links on D5TM.org Speech Contests

Preliminary Information Planning and references Fun Fall 2015 District Speech Contests (Optional Club Contests) Requirements Options Recommended Checklists What can go wrong? Let’s Have a contest Now!

D5 Contest Planning Info International Contest Speakers must have 6 CC speeches completed. Plan for speaker time of 5- 7 minutes per speech plus about 2 minutes per speaker Evaluation Contest Find: Test speaker – Speech time is 5-7 minutes Contestants leave room / prepare for 5 minutes Contestant Time is 1:30 to 3:30 plus time to bring into room

2016 District Contests INTERNATIONAL (with % scoring) - Contestant needs 6 CC speeches) % Speech Development - Structure, Organization, Support Material 20 Effectiveness - Achievement of Purpose, Interest, Reception 15 Speech Value - Ideas, Logic, Original Thought 15 Physical - Appearance, Body Language, Speaking Area 10 Voice - Flexibility, Volume 10 Manner - Directness, Assurance, Enthusiasm 10 Appropriateness - To Speech Purpose And Audience 10 Correctness - Grammar, Pronunciation, Word Selection 10 (Winner can go to Regional and International Contests) EVALUATION (All TMs compete) Analytical Quality – Clear, focused 40 Recommendations – Positive, Specific, Helpful 30 Technique – Sympathetic, Sensitive, Motivational 15 Summation – Concise, Encouraging 15 (Contest Ends at District Level) Suggestions: Invite test speaker and judges from another area / division From Judges Guide for Scoring contests!

Requirements Plan and recruit early – Read TI Rulebook Follow Rulebook for club contests Assign clear roles to all Pick appropriate location and time Can non-US citizens enter? Any other restrictions on food, opportunity drawing, etc.? Establish clear, specific agenda Allow time before and after contest check forms briefings record results schedule different start time for set-up, briefings, contestants, contest start.

Strongly Recommended Options Develop detailed check lists for each Assignment (TM, Chief Judge, Timer, etc.) Develop detailed Checklist for equipment, food, forms, everything. Recruit Chief Judge early (go to Chief Judge Training Later Today) Use contest to build club interest. Invite other clubs, areas, divisions & community Invite Directors as dignitaries

Sample Assignment Checklist Role Who? Email Phone Registrar 1   Registrar 2 Sergeant at Arms 1 Sergeant at Arms 2 Toastmaster Timer 1 Timer 2 Ballot Counter 1, 2 and 3 Opportunity Drawing Chair, assistants 1 and 2 Opportunity Drawing Assistant #2 Chief Judge Judge 1 Judge 2 Judge 3 Judge 4 Judge 5 Judge 6 (Division Contest only) Judge 7 (Division Contest only) Tie Breaker Judge Secret to Chief Judge) Backups 1, 2 and 3

Toastmaster Cheat-Sheet Evaluation Contest Speaking Order Contestant Phonetic Title Profile Form Eligibility Form Charlie Brown Char-lee Brr-ow-nn not applicable will bring Lucy Lou-see yes Schroeder sh-row-der International Speech I Really Will Win Someday Pig Pen It's a Dirty Job Snoopy Snoo- PEE Soar!

What can go wrong? What did you forget to do? What did others forget? Is the room too hot or too small? Outside room for Evaluation contestants? Enough judges from the right qualifications? Anyone sick? Are dues paid for Contestants & Club? Are contestants eligible? Enough food? Does everyone know what to do? – REALLY? Forgot forms; forms not sent to Area / division Certificates not ready? Can we print at facility? Toastmaster steals the show; Event runs slow

Solutions Plan & recruit early Read – Follow Rulebook Checklist with specific assignments Follow Mark Kramer’s Guidelines Provide specific briefings for all functions Ask for help

Fun Create a fun, focused team to plan contest Create a fun theme Create a fun flyer Create a fun, detailed agenda Invite all eligible members to participate Invite non toastmasters to attend Plan ahead to reduce stress

Optional Club Contests for 2016 -2017 Clubs may also conduct: Tall Tales Contest Table Topics Contest Humorous Speech Contest All of these contests will end at club level during 2016-2017 Toastmaster year. Not covered today; see TI Web site.

Let’s Have a contest Now! Play act the day of the contest Let the errors fly now! Let great ideas flow! Volunteer right now!