NEWGEN SOFTWARE TECHNOLOGIES INC. 2017 NEWGEN SOFTWARE TECHNOLOGIES INC. Newgen ECM integrates well with MS Dynamics Newgen iBPS solution for ERPs

Key Challenges for an Organization Filing and maintenance of invoices and its supporting documents Filing and maintenance of invoices and its supporting documents Two way – Three way mismatch of PO, Invoice and GRN Two way – Three way mismatch of PO, Invoice and GRN Managing exceptions and finding bottlenecks Managing exceptions and finding bottlenecks Lack of real time monitoring reports and dashboards combining data from workflow and ERP Lack of real time monitoring reports and dashboards combining data from workflow and ERP Dependence on physical movement of invoices across departments and locations Dependence on physical movement of invoices across departments and locations Maintaining different versions of documents and Efficient document archival Maintaining different versions of documents and Efficient document archival Archival of ERP reports Archival of ERP reports Viewing of past year’s ERP financial data and supporting documents Viewing of past year’s ERP Reports and supporting documents COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Newgen Approach The Invoices from all the locations can be received and scanned using Newgen’s Enterprise level bulk scanning, indexing and search software called OmniScan. The Invoices along with the supporting documents can be exported to workflow within iBPS where they can be approved or rejected by the users based on the roles and the rights. iBPS accounts payable tightly integrates with your ERP system and eliminates time-consuming and manual tasks around data entries, manual reconciliations and complex approval cycles Financial documents like GL or AP etc can be accessed by on a click of a button and shows the concerned document within the ERP system Real time monitoring of process along with drilled down/graphical reports for business users. COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD. COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD. 3

Digitally Transformed User Roadmap Multiple processes mapped with Multiple Systems –ERP BPM process mapped with ERP System Record Management Digitally Transformed User Image enablement with ERP system Mobility and Cloud ERP System .. Market drivers forcing disruption and evolution COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Lets have a look at Newgen iBPS Solution for ERPs [ SAP, ORACLE, MS DYNAMICS ]

AP Processing : Workflow Designing Approval for Non-PO Invoices Approvals Exception- Missing Documents Image Based Processing Faxed / Scanned invoices Online Archive Register Invoice Verify Invoices Alert Email No Vendor ID Duplicate Invoice PO Invoice - Mismatch Monitoring, Tracking, Measurement, Reporting – Anytime, Anywhere Invoices in email Paper Invoices Discrepancy Resolution

Multi-Way Match Multiple parameters for duplicity check as per business need can be easily defined Auto exception raising / rejection of invalid & duplicate invoices Alerts for Mismatch Matching Criteria COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Alerts & Notifications Auto email alerts to respective users in departments HTML mails with direct link to work-item. Users can instantly process the work-items Email Alerts and Reminders COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Streamlined Approvals Multilevel Approvals and Routing Criteria ToDo lists, Exceptions, Document generation, etc. Different Tabs for different Departments Approval options as per business Requirements COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Document Image Enablement - With ERPs Documents post processing will be automatically archived in OmniDocs (DMS) Leaner & Faster ERP Database Adhere to all Compliance needs At click of a button, one can view documents related to a given transaction in ERP Respective Transaction Image opens in HTML 5 document viewer COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Dashboard - Business Activity Monitoring BAM’s Dashboard provides users various reports in tabular and graphical interface to have complete monitoring, tracking and transparency in the system Micro Level Reports Trend Reports DYNAMIC REPORTS MONITORING EXPORT REPORTS REPORT SCHEDULER COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Newgen Value Proposition Resource Management Better work allocation for optimized utilization of resources User management including diversions against absence Exception Handling Separate list of exceptions can be configured at various stages Rule based Auto Exception raising facility Multi-level Escalations to notify delay in exception resolution Non-ERP Functions Processes outside ERP like Employee onboarding, contract management, leave mgmt., etc. can also be automated Dashboards SLA and operational efficiency ( KPI Management) Dashboard reports – Default as well as customized Identification of bottlenecks, bringing more transactions into STP FTE – Full Term Equivalent (full time employees required for a process) FIFO – First In First Out, which is a queue management mechanism STP – Straight Through Processing, where the work item gets processed automatically without manual intervention KPI – Key Performance Indicator SLA – Service Level Agreement Timely Alerts & Reminders Auto-expiry setting to handle missing deadlines Multi-mode of alerts like pop-ups, emails, SMS

About Newgen 1300+ Customers 61 Countries 2000+ Employees Investors Only vendor to feature in Gartner ®MQs for iBPMS, ECM, Case Management & CCM 300+ Partners Offices USA Florida Washington DC Canada UK UAE Singapore India New Delhi Pune Mumbai Chennai 200+ BFSI Customers 150+ Government Customers ECM Wave “Strong Performer” 40+ Patents World’s largest ECM Project with 9 Billion + docs COPYRIGHT 2016, NEWGEN SOFTWARE TECHNOLOGIES LTD.

Some of our Global Customers

Return on Investment- 135% Key Benefits Return on Investment- 135% *Study done by Deloitte for one of Newgen Customers

Thank you partners@newgen.co.in www.newgensoft.com woodapple COPYRIGHT 2016, NEWGEN SOFTWARE INC.