Prepare Early and Delegate Responsibilities Regatta Management Prepare Early and Delegate Responsibilities

Regatta Director (USRowing, PNRA, etc) LOC Director (Kris Grudt) Separation of Powers Regatta Director (USRowing, PNRA, etc) LOC Director (Kris Grudt) Land (Hilary) Water (Kris) Port-o-potties Launch maintenance Dumpsters Course maintenance Tent rental (Regatta Director) Start platform Team tent space reservation Aligner platform Radio rental (Regatta Director) Silent aligning (radios/headsets) Golf cart rental

Volunteers Volunteer Captains for all Categories Land (Hilary) Volunteers Volunteer Captains for all Categories Stakeboat 8 ppl for 6 lanes Docks Dockmaster Launch Return Finish Tower Flag Backup timers Announcers Awards Golf Cart Drivers No need for captain, everyone wants this job Parking Need at least 5 ppl in a.m. Need vests and flags Launch Drivers Certification Responsibility Hospitality Check with Regatta Director on needs

Pre-Event (several weeks before) Chief Referee How many launches? How many vols req’d at each station (docks, finish tower)? Land (Hilary) Rentals & services (port-o-potties, radios…) Team tent online reservation Park rangers/security Sponsors/Vendors EMT requirements Water (Kris) Check course Docks in place Check start/aligning equipment Volunteers (Hilary) Set up online sign-up Email to volunteer base Incentives to volunteer (fulfills service reqm’t for HS students, sense of community, family commitment reqm’t)

Pre-Event (1-2 days before) Chief Referee & Regatta Director Confirm # of referees Confirm expectations of volunteers working with referees Confirm race schedule Land (Hilary) Stake out tent spots Regatta signs in area Parking set-up (cones, signs, parking passes) Charge radios Rope off key areas (docks, trailer area) Water (Kris) Goose poop Gas for launches Volunteers (Hilary) Email all volunteers with detailed information

All key people need a radio Day of Event Set-up Chief Referee & Regatta Director Team registration Coaches & coxns meeting Central information area Land (Hilary) Pop-up tents Tables Deliver $$ and parking passes Check in with EMT (give radio) Water (Kris) Set up start platform Set up aligner platform Deliver radios for silent aligning Volunteers Central volunteer check-in with cell phone numbers and staffed by Vol. Capt. T-shirts Hand out volunteer vest Venue Director (park/marina) Stakeboat holder transport Back-up All key people need a radio

Responsibilities & Requirements Day of Event Responsibilities & Requirements Chief Referee & Regatta Director Weather Protests Schedule changes (needs to include LOC) Land (Hilary) Communication with volunteers if schedule changes Volunteer no-shows Wi-fi is ideal for emailing vols. Water (Kris) Respond to launch issues Respond to equipment issues (start/aligner) Extra launch Volunteers Show up! Venue Director (park/marina) Stakeboat holder transport Back-up

Post Event Thank Volunteers and ask for feedback (immediately after event) Volunteer Appreciation (at the end of the event season) Regatta expenses – invoice to Regatta Director