Project Management (x470) Module 05 : Closing, Organizational Structures, & Beyond the Basics

Module 5 Topics Closure Organizational Structure Beyond the Basics Closure Sign-Off Turnover of Project Products Lessons Learned Account Closure Organizational Structure Functional, Traditional Projectized Matrix Beyond the Basics Project, Programs, Portfolio Project Management Office Maturity Models

Monitoring and Control Project Closure Project Approval Formal “Go” decision Project Charter Project Manager assigned Project Plan Clear and approved project or phase definition Stakeholders Scope (Deliverables) Schedule Cost Project Execution Complete deliverables per the project management plans Determine and communicate project status Project Closure Formal end of all project work Turn-over of project products Project completion / termination sign-off Lessons learned Contracts and Accounts closed Monitoring and Control Knowing What the Project Is Knowing Where the Project Is

Monitoring and Control The Last Words Project Approval Formal “Go” decision Project Charter Project Manager assigned Project Plan Clear and approved project or phase definition Stakeholders Scope (Deliverables) Schedule Cost Project Execution Complete deliverables per the project management plans Determine and communicate project status Knowing Where the Project Is Project Closure Formal end of all project work Turn-over of project products Project completion / termination sign-off Lessons learned Contracts closed Monitoring and Control Product / Service Processes

Organizational System Project based (driven) - work is characterized through projects, with each project as a separate cost center having its own P&L statement (ex. construction, aerospace) Non-project based (driven) - projects exist to support product or functional lines, P&L measured on vertical or functional lines, priority given to revenue producing functional line activities

Organizational Structures Types are described in terms of the project manager level of authority Functional (Traditional, Classical) Matrix Projectized

Functional Organizational Structure CEO Sales Finance Operations …

Projectized Organizational Structure CEO Project Manager A Sales Finance Operations Project Manager B

Matrix Management Structure CEO Project Management Finance Operations Sales Matrix Management Structure Project Manager 1 Project Manager 2

Organizational Structure & PM Authority High Low Functional Matrix Projectized Organizational Structure

Project Hierarchy . Portfolio Program 1 Project 1.1 Project 1.2 Temporary endeavor undertaken to create a unique product, service or result A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives Portfolio Program 1 Project 1.1 Project 1.2 Program 2 Project 2.1 Project 2.2 Project A

Project or Program? Deliverable complexity (low or high) Deliverable quantity (few or many) Deliverable size (small or large) Number of people (few or many) Degree of interdependence (simple or complex) Details of Agreements (tasks only or detailed interfaces) Co-location of teams

Project Management Office Centralizes and coordinate the management of projects under its domain Operates on a continuum from providing only project management support functions to actual direct management and responsibility for meeting project objectives Sometimes called Center of Excellence (COE)

Project Management Maturity Models Harold Kerzner Level 1 Common Language Level 2 Common Processes Level 3 Singular Methodology Level 4 Benchmarking Level 5 Continuous Improvement SEI, CMM Level 1 Initial Level 2 Repeatable Level 3 Defined Level 4 Managed Level 5 Optimizing OPM3, PMI Level 1 Standardized Level 2 Measure Level 3 Control Level 4 Continuously Improve Standard methodology. Should include development of project portfolio management process

The End May bliss, with its causes and conditions, be with you!