Staff Assembly Spring General Meeting David Morales – Welcome from the Staff Assembly President Babs Bengtson – Staff & Professional Development Support Fund John Poma & Babs Bengtson – Cornerstone & Performance Evaluation Sam Jones – Update on FLSA Rulings John Poma – FLSA Overtime & Professional Classifications at W&M

Welcome from the Staff Assembly President David Morales

facebook.com/wmStaffAssembly Welcome The Staff Assembly is an organization that represents the interests of all staff of the university. With the support of the Provost and the Board of Visitors, the Staff Assembly relays staff concerns, interests and issues to the appropriate channels.  www.wm.edu/staffassembly facebook.com/wmStaffAssembly Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Welcome Upcoming Staff Assembly Elections: Nominations will be open from March 7th – 19th Voting will be open from March 21st – 31st Watch for election info in your email, W&M Digest, our website and on Facebook Today’s Event: Event info – www.wm.edu/staffassembly/meeting Streaming live & recording will be available Submit follow-up questions online or at the door & view answers online Stay tuned for door prize drawings!

Staff & Professional Development Support Funds Babs Bengtson

Submitted Question How does the Staff & Professional Development Support Fund work? Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Staff & Professional Development Support Funds Propose Decision Prepare Market Propose Decision Prepare Market Market Apply Decision Attend Reimburse Market Apply Decision Attend Reimburse Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Submitted Question I am a FT operational employee and would like to complete my MBA. The Tuition Waiver Program as outlined on the website under "What Must I Do to Participate" is very straight forward for someone simply looking to take a class; however, the rest is a little vague: "Employees participating in the program are subject to the university's normal admission requirements and other applicable policies and procedures." Could you please provide more guidance on what steps to take to start the process? Are advisors available to meet with employees? Is there someone specific who we should contact? Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Tuition Waiver Site: www.wm.edu/hr/tuitionwaiver For Single Class: Follow Tuition Waiver site info For Degree Seeking: Contact academic department Follow admissions process Complete Tuition Waiver form Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

John Poma & babs bengtson Cornerstone and the Performance Evaluation Process John Poma & babs bengtson

Cornerstone – What’s New Learning Management System Launching March 20, 2017 Lynda.com Integrated User testers Requested! Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Submitted Questions What action does HR take to ensure that a performance evaluation and/or performance plan is submitted for every classified/operational employee? Have supervisors on campus been given the right guidance and training in order to properly do evaluations? There have been many staff that are complaining of unfair scores as well as unprofessional evaluations, but are afraid to come forward in fear of retaliation. Just because the law says it's illegal does not mean that people's emotions and sensitivity levels will not be directed to that employee. Lots of time management has already developed relationships with HR and HR is more for keeping the school reputation in tack than actually helping the employee themselves. Please clarify roles in Cornerstone (especially concerning the Performance Plan): who is supposed to write what? What I was told and what I read conflicted. Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Cornerstone Submission of Evaluations & Plans Supervisor Training Making W&M a Great Place to Work Performance Plan Communication Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Update on FLSA Rulings Sam Jones

FLSA Overtime & Professional Classifications at W&M John Poma

Submitted Questions How do staff account for campus committee meetings that we attend and we meet 4:30 to 5:30. As a new non-exempt, does this mean we have to leave the meeting at 5:00? For all of the Exempt employees who were offered the opportunity to switch to Professional status this month - do they automatically get all of the benefits that come with the privilege of being a professional status employee? Why was this change offered? Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Submitted Questions It has been brought to the attention of the Women's Network that an overwhelming majority of the College employees affected by the recent FLSA overtime rulings are female employees of the College. While we know the courts have placed a hold on those being affected by the rulings due to salary, we are aware that some of the employees are still impacted due to duties. Even though fewer employees are impacted currently due to the court's decision, we are still very concerned. We are concerned that the overwhelming majority of the employees at William & Mary making $47,476 or less per year and the overwhelming majority of the employees at the College in middle management positions are women. This evidence suggests that female employees at William & Mary are not being promoted at the same rate as male employees. We would like to know how HR plans to address this issue. Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Women in the Workforce Total Female 1,044 62% Male 648 38% FLSA Changes Female 105 68% Male 50 32% Total 155 100% Job Progression Female 108 64% 13 months Male 60 36% Total 168 100% Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Submitted Questions How does my hourly rate change based on the number of hours in a pay period. I work a lot of overtime and my overtime rate changes based on the number of hours in a pay period. This isn't fair and I'm not sure it's legal. On the 96 hour pay period ending 2/9/17 I had worked 39.5 hours 2/4/17 to 2/9/17. My regular pay was based on 103.5 hours. I had overtime in the first week of the pay period so my overtime rate was figured on 103.5 hours dragging my hourly rate down. So not only was I not compensated for the 7.5 hours I worked over the 96 hour pay period but my hourly rate for the overtime was way below what it should be based on my salary divided by 2080 hour in a work year. This seems very unfair and against the law? Is there a minimum hours I should be paid when called into work? Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Overtime Rate FLSA permits employers to use different calculations; Different permissible calculations: Can be calculated based on an annual rule of 2080; Can be calculated on monthly hours; or Can be calculated based on hours in the pay period. It is admittedly confusing. Good news – we are looking at making a change. Banner limitations Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Overtime Hours Overtime is based on FLSA workweek and not the pay period FLSA workweek is always 7 days Cannot average hours over the semi-monthly pay cycle Only pay OT for actual hours worked in excess of 40 Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Pay Period Examples 10 Days 11 Days 12 Days Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting

Thank You! Thank you to our speakers and to you for sharing your time today. Follow-up questions are welcome online or at the door. All questions & their answers will be made available online. Recording of today’s event will be available online. Watch for Staff Assembly election info – we hope you’ll join us. Door prize drawings! Submit Additional Questions & View Answers: www.wm.edu/staffassembly/meeting