Funds at Oregon State University A FUND is a Revenue Source

What is a Fund? A Fund is a set of self-balancing accounts segregated for a purpose. A Fund is the FOAPAL element which contains the assets, liabilities, revenues, expenditures, and balances of a specific revenue source. The Fund is a 6 digit field and is associated with a Fund Type (group). In the examples that follow in this and other presentations, “x” is used to represent either alpha or numeric characters.

Fund Validation Table - FTVFUND The form that lists all funds in the OSU Chart. Information provided: Fund Code Fund Type Fund Title Data Entry code (Y = can post using Fund) Status (A = active) Effective and Termination Dates for posting to the Fund.

Fund Code The first digit of the fund indicates the fund function. For example, all Education & General funds begin with 0 and all Auxiliary funds begin with 1. The second digit further defines the use or restrictions of the fund. For example, funds which begin with 05 are Designated Operation funds. The remaining four digits identify the individual funding source.

Fund Types Fund Types separate resources by restrictions of how the assets can be used. Major Fund Types are: Types 11-14 Unrestricted Funds Type 11 Budgeted operations Types 12-14 Other unrestricted Types 21 – 29 Auxiliary Funds Types 31-39 Restricted Funds Type 41 Loan Funds Types 61 – 66 Endowment Funds Types 81 – 87 Plant Funds Type 91 Agency Funds

Fund Type 11: Budgeted Operations Funds available for current operations and mission of the university. Generally, there are no external restrictions on expenditures. Examples of Fund Codes for Fund Type 11: 001100 Education & General Fund 001801 OSU Cascades General Fund

Fund Types 12–14: Other Unrestricted Funds available for current operations and mission of the university for a specific purpose. Generally, there are no external restrictions. Examples of Fund Codes for Fund Types 12-14: 05xxxx Designated Operations - testing/workshops 09xxxx Service Centers

Fund Types 21-29: Auxiliary Funds of a self-support enterprise that provides services to students and others as individuals. Primary fund groups for Fund Types 21-29: 10xxxx Student Housing 11xxxx Memorial Union 12xxxx Athletics 13xxxx Student Health Services 14xxxx Parking Services

Fund Types 31-39: Restricted Funds limited by external funding source as to their use. These funding sources include federal or other sponsors, individual donors, or affiliated foundations. Examples of Fund Codes for Fund Types 31-39: Grants & Contracts (fund begins with alpha character) Mxxxxx Gift/donor funds FSxxxx OSU Foundation flow-through funds

Fund Type 41: Loan Funds that provide resources available to students. Funds are managed jointly by the OSU Financial Aid & Scholarship Office and the Business Affairs Office. Each fund stipulates who is eligible to receive the loan and the repayment conditions. Example of Fund Codes for Fund Type 41: 49xxxx Student Loans

Fund Types 61-66: Endowment Funds held and invested by the State of Oregon on behalf of OSU. These can not be expended. Investment earnings are posted to other funds and are restricted to expenditures designated by the terms of the donor. Example of Fund Codes for Fund Types 61-66: 60xxxx Endowment

Fund Types 81-87: Plant Funds committed for construction or acquisition of long-lived assets and major repairs. Plant funds are separated into 4 subgroups: 80xxxx-82xxxx Unexpended Plant funds 83xxxx-84xxxx Renewal & Replacement funds 85xxxx-86xxxx Retirement of Indebtedness 890000 Investment in Plant

Fund Type 91: Agency Funds established for outside entities affiliated with and residing at OSU. OSU is only the custodian of the funds. There is no institutional equity in these funds; expenses are not included in financials. OSU payroll can not be paid using these funds. Example of Fund Codes for Fund Type 91: 92xxxx Student Campus Organizations

Fund Title Each fund has a title which starts with a three digit acronym indicating the budget authority of the fund. Example: ZAR = University Operations SCI = College of Science The remaining characters indicate the use of the fund. Restricted grant fund titles contain the sponsor name as well as the principal investigator (PI) name.

Fund Dates Dates indicate when the fund is available for transaction processing. The Effective date is the initial date transactions can be processed on the fund. The Termination date closes the fund to further transactions.

Fund Codes at Oregon State University END Fund Codes at Oregon State University