WELCOME BACK! 2017-2018

WHO WHAT Kathy Antes, Business Manager Absences/Leave Accidents Benefits Budgets Forms Fuel Inventory Keys Payroll Policies Purchasing Supplies Kathy Antes, Business Manager School 830-232-5595 Ext. 2106 School Fax 830-232-5535 Home 830-232-6857 or 5051 Cell 281-744-3824 or 7032 Mary Canales, Accounting Officer School 830-232-5595 Ext. 2103

Administration Building Rm207 Monday – Friday 7:30 – 4:00 WHERE Administration Building Rm207 Monday – Friday 7:30 – 4:00 WHEN

HOW CALL EMAIL VISIT

IMPORTANT RESOURCES www.leakeyisd.net Employee Handbook District Policy

FAQ Handout Visit website

www.leakeyisd.net

PURCHASING

BUDGETS/REQUISITIONS

AN APPROVED PURCHASE ORDER IS REQUIRED FOR ALL PURCHASES!!!!

Save a shortcut on your desktop - see Rick Davis! 193902

Purchasing> Maintenance> Create/Modify Requisition> Add - Clear All

Feature! Attach a document to your requisition – it’s easy! This is handy for scanned receipts, bids, rosters, confirmation receipts, etc. that are required to be turned in. Check the box for Attachments after all information has been entered, then hit Save.

A Documents button will magically appear after you’ve clicked Save. Use this button to add scanned documents to your requisition before submitting.

Document Options Dialogue Box Click Choose File to select the file(s) you’d like to attach. Enter a description of the attachment in the box. Click Upload File. You may enter as many documents as you like. You will see your files listed above in the Document List. When you are done, click Close.

Check your email for the status of your request.

Our page!

Credit Card Requests - Submit a requisition online. No paper forms Credit Card Requests - Submit a requisition online. No paper forms. If you don’t know the amount, enter the maximum, “not to exceed” amount. Checkout a card once your request is approved. Activity Account Requests – May now be submitted using Txeis. Create a requisition, and code it appropriately. Hand- deliver, or scan and attach, an Activity Payment Authorization Form (still required!) that has been approved by the Principal and signed by a student officer. Reimbursements – Submit a requisition online. No paper forms. Turn in original, signed, detailed receipts to the Business Office. Write your requisition number on them. Travel – IRS guidelines on meal reimbursement for overnight and non-overnight travel. Meal reimbursements provided on non-overnight are considered taxable as ordinary income. See Leakey ISD Travel Procedures for more information. EDUPHORIA purchase requests are no longer accepted by the Business Office. All requests are submitted via Txeis.

ABSENCES/LEAVE See Technology Director, Rick Davis, for login credentials

Save a shortcut on your desktop for easy access - see Rick Davis!

Click on Submit New Form

Click on Leakey ISD Forms

Select Off Campus Request – Absence from Duty Report – Teachers and Aides

Complete the form as directed, then click Submit Form at the top. Check your email for the status of your request.

Leakey ISD County/District Number: 193-902 Copier Access – See Rick Davis for copier code. See Mary Canales for room key/code. Copiers are located in the teacher workroom in the new building and in the 1400 building PC lab. A color copier is available in the administration building and approval is required for color copies – see the Business Office for more details. Forms – Forms are located on the District website (www.leakeyisd.net). Go to the Business Office page, and look under the Staff Resources link. Scroll up and down the page to locate the form you are looking for. Keys & Codes – See Mary Canales in the Business Office. Office Supplies – Limited, generic supplies are available in the Business Office (paper clips, pens, pencils, folders, etc.). Specialty items, large/bulk quantities, and toner cartridges should be requisitioned and charged to your budget. Programs – Web-based – For technical help, including assistance setting up desktop shortcuts, see Rick Davis – Technology Director. Almost all software the District uses is web-based and therefore accessed via the internet. For login credentials to Txeis (used for purchasing), see the Business Office. For login credentials for Eduphoria (used for absences and more), see Rick Davis. For login credentials for GradeBook, see the Registrar – Eugene Antes.

Absences/Leave/Incentives – Leave is issued to all employees at the start of the school year. Employees receive 5 state leave days and 5 local leave days. Both types may accrue without limit. State leave transfers with you to other in-state Districts; local leave does not. Local leave is paid at separation according to specific guidelines. For more information on the local leave incentive program, or how state and local leave may be used, review the employee handbook or District policy DEC (local). If you need additional clarification, contact the Business Office. Payroll/Paydates – Payroll is run monthly by the Business Manager, Kathy Antes. For a schedule of the 2017-2018 Paydates, visit the Human Resources page. Accidents – Report all accidents as soon as possible to your immediate supervisor. Supervisors – communicate all reported accidents (or near-accidents) to Kathy Antes as soon as possible. If you aren’t sure, ask! Employee Handbook – Located on the District website. See the Business Office or Campus Principal if you have a question on something addressed in the handbook. District Policies – Located on the District website. See the Business Office.

Benefits – All employees who regularly work 10 hours or more per week are entitled to insurance. TRS contributing employees are also entitled to a contribution made on your behalf totaling $275 to be used towards health insurance (the District pays this directly for you). For information on health or supplemental benefit plans, visit the Human Resources page or contact the Business Office. Fuel Cards – All District vehicles have a Texas Fleet Fuel Card located in them. In order to use this fuel card, you must also have a PIN card issued by the Business Office. Stop by to pick one up. A link is on the District website (Staff Resources page) that will help you locate stations. There is also a smart phone app available. Inventory – Report your classroom inventory to Mary Canales. Technology – See Rick Davis. Budgets – See Kathy Antes.

We’ll come to you, or stay and visit with you at your convenience. Call or Email! We’ll come to you, or stay and visit with you at your convenience.