Building Campus Connections Pre-Proposal Conference Request for Qualifications for ON-GOING PROFESSIONAL SERVICES

Welcome Michael Carmagnola, Project Management and Construction Services Director Trina Bickford, Contracts Manager Neil Crump, Manager Plant Construction Request for Qualifications and Contract Details Submission Details Muriel Kruse, HUB Staff Associate HUB Details Senior Project Managers Available for questions and answers

Agenda Overview Up Coming Solicitations List of Disciplines for Round 2 Types of Projects Applying for Disciplines University of Texas Campuses Request for Qualifications (RFQ) Due Dates Contacts On-Going Service Provider Contract Review of RFQ Sections and HUB Documents Submission Instructions and Requirements

Changes from Previous Requests for Qualifications (RFQs) Overview Request for Qualifications intent for Professional Services for Other Specialties Changes from Previous Requests for Qualifications (RFQs) Previous RFQs Current RFQ 23 Disciplines and solicited all at once Collapsed Disciplines: 4 Rounds of solicitations Submission with sub-consultants Prime firms that only have current in-house capabilities (Sub-consultants as project needs require) Hard copy submissions Only Electronic submissions Second Change Note: Sub-consultants as project needs require

Upcoming Solicitations Discipline RFQ Posting Engineering March - April 2017 Architecture August - September 2017

List of Disciplines for Round 2 Interior Design Environmental Survey, Testing, Design, Geotechnical and/or Monitoring Sub-Disciples: Geotechnical Survey, Testing and Analysis  Environment Survey, Testing, Design and/or Monitoring Fire Systems and Life Safety  Sub-Disciples: Fire Alarm Engineering Fire Sprinkler Engineering Fire and Life Safety Code Compliance Fire Alarm and Sprinkler Third Party Testing Testing, Adjusting & Balancing TDLR RAS Review  Signage/Wayfinding Design Cost Estimating Project Commissioning 

Types of Projects Discipline RFQ Reference Interior Design Section 2.3.1 Environmental Survey, Testing, Design, Geotechnical and/or Monitoring Section 2.3.2 Fire Systems and Life Safety  Section 2.3.3 Testing, Adjusting & Balancing Section 2.3.4 TDLR RAS Review  Section 2.3.5 Signage/Wayfinding Design Section 2.3.6 Cost Estimating Section 2.3.7 Project Commissioning  Section 2.3.8 Project types shall include, but will not be limited to, professional services for building renovations & new facilities up to $10 million total project cost.

Applying for Disciplines Multiple Firms may be selected for each Functional Discipline. Respondents must specifically apply for consideration for a Specific Discipline. The same selected firm may be contracted to provide project assignments on more than one discipline should the University determine the Respondent qualified to provide services. Respondents shall include multiple discipline qualifications in Respondent’s submittal of Section 5.

University of Texas at Austin Campuses Original UTA 40-Acres – Now 423.5 Acres JJ Pickle Research Campus Brackenridge Tract Johnson Wildflower Center Bee Cave Research Center Marine Science Institute – Port Aransas, Texas Winedale Historical Center – Round Top, Texas J Frank Dobie Paisano Ranch Sam Rayburn Library – Bonham, Texas Garner Library – Uvalde, Texas McDonald Observatory – Fort Davis, Texas

RFQ available for download at www.utexas.edu/pmcservices/calendar

Due Dates Addenda Requests for Information (RFIs) are due: February 23, 2017 by 3:00 PM Any questions asked today must follow-up with email for Addendum issuance to be considered as part of the RFQ Addendum to be posted no later than 3/2/2017 Proposals (Submission Documents #1 and #2) due: March 14, 2017 by 3:00PM Planned Addendum date 1/6/2017 --add to calendar

Contacts for the Request For Information (RFI) RFQ Trina Bickford Trina.Bickford@austin.utexas.edu HUB Muriel Kruse Muriel.Kruse@austin.utexas.edu Electronic Submission Gary Magretto Gary.Magretto@austin.utexas.edu

On-Going Service Provider Contract Initial One-Year with Five (5) Option Renewals Review Contract which is included in RFQ – no revision of terms permitted Successful respondents of this round need not submit for future rounds scheduled later in 2017

HUB Documentation Section 5, which includes the HUB documents HUB documents for submission (required for RFQ) No sub-consultants considered for RFQ submission Failure to submit required HUB documents will result in rejection of the Request for Qualifications HUB Plan on per project basis for contracts $100K and over (if selected) Exhibit H included in RFQ for future use on per project needs

Review of RFQ Sections Which sections are to be submitted? Section 4 Section 5, which includes the HUB documents Much to Must in Bookmark

Submittal Instructions Where are the instructions for submitting documents for the RFQ? Section 3 Formatting Instructions

Submission Main Points Requirement Section in RFQ Submit two (2) separate .pdf document submissions, one for Section 4 another for Section 5 Section 3.2.1 Size 15MB limit for each .pdf Use Firm Naming Standard Section 3.2.4 Section 4 and Section 5 responses shall include required Adobe bookmarks Section 3.2.3 Email submissions must be from the same email address within the firm Section 3.3.1 Submit each section separately to the email address(es) that apply in RFQ: Discipline Email Addresses Section 3.3.3 Failure to submit per RFQ requirements shall disqualify for consideration Section 3.1.7 PMCS acknowledgement of submission receipts If you would like to submit for more than one discipline you can by adding multiple discipline email addresses to the email Highlight 3.2.5 in RFQ

Example of Applying for Multiple Disciples Section 4 Submittal Section 5 Submittal If you would like to submit for more than one discipline you can add the same email addresses to both Section 4 and Section 5 emails

Discipline Email Addresses Requirement Section in RFQ INTERIOR DESIGN Interior@sps.austin.utexas.edu ENVIRONMENTAL SURVEY, GEOTECHNICAL AND MONITORING SERVICES Enviro@sps.austin.utexas.edu TESTING, ADJUSTING AND BALANCING TAB@sps.austin.utexas.edu FIRE SAFETY AND LIFE SAFETY FSLS@sps.austin.utexas.edu TDLR RAS REVIEW SERVICES RAS@sps.austin.utexas.edu SIGNAGE/WAYFINDING DESIGN Sign@sps.austin.utexas.edu COST ESTIMATING Estimating@sps.austin.utexas.edu PROJECT COMMISSIONING ProjComm@sps.austin.utexas.edu

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INTERIOR DESIGN SERVICES Section 2.3.1 Interior Design services projects shall include, but are not limited to space planning; furniture, fixtures, and equipment selection; finish selection; window treatment; architectural details; millwork details; green building practices; coordination of MEP systems; code compliance; significant historical interiors; and Texas Accessibility Standards. Types of projects can include: locker rooms, office - landscape and executive, retail, social gathering spaces, and restrooms.

Environmental Survey, Testing, Design, Geotechnical and/or Monitoring Section 2.3.2 Examples: Asbestos, lead, mold, hazardous materials, soil contamination, water quality, etc. Projects shall include, but will not be limited to, surveying and testing existing locations for asbestos containing materials, lead, mold or other hazardous conditions; developing construction bid information for the abatement remediation of the above; and on-site monitoring of the actual removal / abatement of the hazardous materials. Geotechnical engineering/survey services will include, but not be limited to, site survey, soil testing and analysis report. Sub-Disciplines: Geotechnical Survey, Testing and Analysis  Environment Survey, Testing, Design and/or Monitoring

Fire Systems and Life Safety   Section 2.3.3 Projects shall include fire alarm engineering, fire sprinkler engineering, fire and life/safety code compliance, and fire alarm and sprinkler third party testing (new and renovation). Sub-Disciplines: Fire Alarm Engineering Fire Sprinkler Engineering Fire and Life Safety Code Compliance Fire Alarm and Sprinkler Third Party Testing

Testing, Adjusting & Balancing Section 2.3.4 Examples: HVAC, FUME HOOD, Etc. Projects shall include, but will not be limited to, HVAC systems (water/air sides), building pressurization, exhaust hood balancing and controls, diagnosis of existing conditions and recommended solutions, diagnosis of existing conditions for solutions to newly-renovated spaces.

TDLR RAS Review Section 2.3.5 These services are those in which a Registered Accessibility Specialist (RAS) provides review, inspection and consultation services. Projects subject to State of Texas Architectural Barriers Act shall be registered with Texas Department of Licensing and Regulation (TDLR) by PMCS. Work may include performing accessibility surveys and studies of various campus facilities. RAS shall have demonstrated knowledge in plan review and inspection reporting, and with TDLR processes and procedures. Projects subject to TDLR Architectural registration are registered by PMCS. The registration package (the issued construction documents, TDLR registration confirmation, and Proof of Submission) is submitted to a Registered Accessibility Specialist (RAS) for plan review and inspection. The RAS is to provide his/her plan review within 30 days of the submittal. Inspection reports are expected within 30 days of the inspection date.

Signage/Wayfinding Design Section 2.3.6 The University of Texas has signage standards for Interior ADA Room Signage and Exterior Wayfinding Signage guidelines. While the use for each category is in most cases clearly defined, projects may also include larger scale requests in the following specialty areas: Interior Wayfinding Signage and Graphics Development of Interactive Wayfinding Solutions Exterior Wayfinding Signage and Graphics Donor Recognition Programs Place-making Elements Identity Development Details for each specialty area is described in Section 2.3.6

Cost Estimating Section 2.3.7 Cost estimating services projects shall include, but are not limited to budgetary estimating for Rough Order of Magnitude, conceptual estimates and detailed design estimates based on the project information that is available.

Project Commissioning Section 2.3.8 Projects shall include, but will not be limited to, full commissioning scope, limited commissioning scope, functional performance testing, and training verification.