UltiPro Change Agent Network UltiPro Change Management May 4, 2017 ACTION items…

Our Network So Far – 64! Newfoundland Prairies Carol Ann Reid-Oliver (T) Helen Combden (T) Norman Porter Paul Warford Sean Fagan Prairies Brandee Gratton (T) Elaine English Jacki Harris (T) Joyce Kristjansson (T) Laressa Thackeray (T) Lena McAlinden (T) Nicole Fischer Liz Marshall (T) Darla Boss Stefan Van Schaick (T) Booth UC / CFOT Chris Nelson Dan Harder Marilyn Coupland

Our Network So Far – 64! ONGL – 8T Pamela DeRaaf-Salhani Carrie Davis Alberta – 5T Ardell Seefried Ariel Jaffray Connie Dulle Jackie Reid James Moulton James Saik Janet Norman Katherine Kuzminski Femi Omotola Susan Mitchell ONCE – 10T Avril Dobson Brenda Wootten Cheryl Anne Haynes Christopher Korneluk David Costello Helene Bourdages Lana Hampson-Morton Lynne Wigmore Michelle Mckenzie-Dolly Paul Thornhill Peter Kerton Sharona Ou Sheila Palmer Tracy Burt Wendy Babcock ONGL – 8T Pamela DeRaaf-Salhani Carrie Davis Patricia Dietz Tamara Harry Lynn Savory Jennifer Perez Lisa Young Kathleen Sawdo Maria Cipolla-Virly BC Brandalyn Musial Fiona McLardy Haydee Chantaca Jennifer Jan Silver Pocha Wendy Tupling Guest Maritimes Gemma Rogers (T) Maryann Doyle (T) QC Odette Rwubuziz

Add yourself – use the link on the UCAN web page (salvationist Add yourself – use the link on the UCAN web page (salvationist.ca/ucan)

Announcing Phase 4 NRO go-live moves to Phase 4 >> March, 2018 Driven by higher scheduling complexity (we need more time to get them set up) Also, some MUs in Phase 3 will receive Time and Attendance functions in March , 2018 as well Everyone in Phase 3 receives access to UP for pay statements Only the timesheet/vacation functionality will be delayed for some MUs Stay tuned for a list

Timeline – REVISED, DRAFT Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec 1 Data Conversion (from old system to new) Go-live 1st Pay Jan 5 Staggered rollout of Time/scheduling Functions through March 2018 for some MUs Testing Phase 1: THQ including Jackson's Point & officers assigned to THQ; Excluding CFOT and Booth University Training 3 1st Pay in November Phase 3: All remaining divisions Data Conversion (from old system to new) Data Conversion (from old system to new) Testing Testing Training Training 2 4 1st Pay week of June 5 Phase 2: Prairies, NFLD and all remaining officers; Excluding NRO Phase 4: NRO

Seasonal Workers Seasonal workers are treated no differently than regular employees Set up on UltiPro and retrieve their pay statements on line IT is already setting up MyArmy email accounts for camp workers who will be able to access their statements via a smart phone, personal computer, tablet or camp computer. Same for Kettles workers: if they do not already have a Salvation Army email address, they will be assigned one by IT. They can access pay statements from whatever personal device they wish. If some kettle workers do not have bank accounts, we will have to mail pay statements and cheques, just as we have done on Cyborg.

Videos! Advance screening for change agents Live on Vimeo now! Refer to our Super Secret Page (salvationist.ca/ucan) Will be added to Resource page shortly Password protected Please promote in your MU!

Train-the-Trainer Phase 2 – ongoing this week Phase 3 Trainers can determine how and when they want to train people We are working out a distribution of trainer IDs Phase 3 T3 sessions likely early September; closer to when you need it If you want to start earlier, let me know If you want to attend a phase 2 training session to begin learning…please wait until we release June schedule.

DEMO oppty Recording failure Boo!

Support Plan Hired Shirley Noble to provide additional support (along with Michael Hotrum and entire project team) Week 1 update meetings for Phase 2 UCANners Originally slated for 9am EST To accommodate timezones – move to 11am EST Target duration: 15 minutes

Train-the-Trainer – Phase 2 Strategy Virtual training (Webex) Videos Job Aids Wallet Cards We need people willing to deliver training in your Ministry Unit We will spend extra time preparing you to make you SUPER We have two trainers who can provide additional support Access to our training environment Access to all of our materials ACTION: Notify Jeff if willing to do this

Q&A New discussion board!

Salvationist.ca/projectultipro/ Updated regularly French & English Salvationist.ca/projectultipro/

Questions for Jeff from last week Is Direct Deposit is already set up at go-live? Yes Are all officers going live for phase 2? Termination – will it shut down email access? TBD Technophobes - Can I print on their behalf? Do I still need to send timesheets to payroll? No. Enter directly in UP Will available time-off show in the system at go-live? Yes. All banks will be available from the data your ministry unit provides

Q&A Check video run When does timekeeping begin? Ensure they play all the way through When does timekeeping begin? May 20! Encourage people to complete their training ahead of that!

Reminders Get on MyArmy Contact Jeff if you can deliver some training Add to your phone Contact Jeff if you can deliver some training Get on the Map

For next time Update on training Open to UCAN if we have space Update on who’s in the staggered group for Phase 3 Termination and UltiPro access