School-Based Medicaid Programs Mississippi Department of Education Lea Ann McElroy, Director Bureau of Health Services Mississippi Division of Medicaid Cindy Thames, Director Bureau of Maternal & Child Heath

Former Surgeon General Dr. Antonio Novello “Health and education go hand in hand: one cannot exist without the other. To believe any differently is to hamper progress. Just as our children have a right to receive the best education available, they have a right to be healthy. As parents, legislators, and educators, it is up to us to see that this becomes a reality.” Healthy Children Ready to Learn: An Essential Collaboration Between Health and Education, 1992 Former Surgeon General, Dr. Antonia Novello, noted how health and education are interrelated saying, “Health and education go hand in hand: one cannot exist without the other.” She went on to say that children have a right to be healthy and that families, schools, and policy-makers must ensure this becomes a reality.

Is student health the missing link in school improvement?

The State of School Health in Mississippi Asthma #1 reason for school absenteeism Diabetes #2 state in the nation for Type II diabetes Obesity #1 state in the nation for obesity rates Medications More than 3.5 million schoolchildren take medication at school

MASLOW’S HEIRARCHY AND COORDINATED SCHOOL HEALTH Health Education Motivated and Learning Physical Education Health Services Nutrition Services Sense of Positive Self-Esteem Counseling, Psychological and Social Services Sense of Belonging and Importance Sense of Being Loved and Appreciated Healthy School Environment Health Promotion for Staff Family/Community Involvement Free of Fear and In A Safe place Physical Health

Coordinated School Health Program Health Education Physical Education Family and Community Involvement Health Services Health Promotion for Staff Nutrition Services Healthy School Environment Health Education

Working together for the health of our children! MDE Student Health Medicaid

What is Mississippi Cool Kids (EPSDT)? A FREE health care program for Mississippi’s children ages birth through 21 who are eligible for Medicaid A way for children to get medical exams, checkups, follow-up treatment, and special care they need to make sure they enjoy the benefits of good health

What is Mississippi Cool Kids (EPSDT)? Annual exam for children/youth ages 2 – 21 Mandatory periodic screening services include: Comprehensive physical exam Developmental assessment Oral health assessment Vision and hearing screens Adolescent counseling Referral if necessary

We’re Number 1! Mississippi is leading the way as the first state to offer EPSDT services through school nurses! That means that with a Registered Nurse (RN) in a school-based clinic, a school can become a Medicaid Provider for EPSDT services, and file for reimbursement from Medicaid for each approved screening. Eligible population would determine level of sustainability.

EPSDT Program Objective Establish well qualified RN’s to provide school based EPSDT services to every eligible child Finance the RN’s cost to the school in whole or in part thru the provision of EPSDT services Lee Ann’s page

What do we want you to do? District/school administration will support program District will establish clinic in a school site with qualified RN School will include parental permission slips in school registration process and develop and implement a defined process to compile parental permission slips for RN School will provide informative meetings for school faculty and parents Lea Ann’s page

What will we do for you? Provide assistance with Medicaid provider enrollment application Provide template permission slips; communication materials for parents; contracts and other written material Provide template PowerPoint presentations for faculty, teacher and parent presentations Lea Ann’s page

What will we do for you? Provide periodic training Provide day-to-day administrative support Provide help/assistance for Screen Plus software

What does the EPSDT School Nurse really do? Consent forms Verify Medicaid numbers Periodicity schedule/schedules appointments Screens children (1 hour per screening on average) Files paperwork/submits claims Follow up/referral

Is the program making a difference?

The Business of EPSDT

Time is Money!

Time for screenings + Dollars = Sustained Program # Medicaid Children Screened Average Payment/Screen Total Payment 250 $70.00 $17,500 350 $24,500 500 $35,000

Teamwork is critical to success!

Teamwork = WIN-WIN! Improved classroom behavior Improved academic performance Reduced absenteeism Onsite access to healthcare for students and faculty Coordinated effort for improved health education Additional funding for coordinated school health

What is School-Based Administrative Claiming (SBAC)? A federally funded program administered by the Division of Medicaid in coordination with MDE A program that allows school districts to be reimbursed for some of their costs associated with school-based health and outreach activities which are not claimable under the Medicaid School Health-Related Services program or other Medicaid “fee-for-service” programs

What is School-Based Administrative Claiming (SBAC)? In general, the types of school-based health and outreach activities funded under SBAC are: Referral of students/families for Medicaid eligibility determinations Provision of health care information and referral Coordination and monitoring of health services Interagency coordination

How does it work? Roster of participating employees Time samples – Random Moment Samples (RMS) Cost data Reimbursement!

School-Based Administrative Claiming and the Office of Healthy Schools Bringing the process “in-house” and eliminating the third-party administrator School MDE DOM So what does the Office of Healthy Schools mean for School-Based Administrative Claiming? We are bringing the SBAC process in-house and eliminating the third-party administrator. As a result, the process is streamlined with schools communicating directly with MDE, and only with DOM at audit time. MDE communicates directly with DOM to process and pay the claims. “In house” means two (2) dedicated staff (100% of their time) for this program, ready to serve you and provide technical assistance at anytime.

School-Based Administrative Claiming and the Office of Healthy Schools Designing a web-based reporting system to automate the process Processing claims in a timely manner Consistency and accountability So what does the Office of Healthy Schools mean for School-Based Administrative Claiming? A web-based reporting system has been created exclusively for this project, which will allow for electronic submission of rosters, RMS, cost data, and invoices. Training for staff can be done electronically as well. The process is structured around deadlines, to allow for timely processing and payment of claims. Materials – whether electronic or paper – are identical and consistent. Our staff is completely accountable for this program and the process involved.

School-Based Administrative Claiming Program Guide Overview of SBAC Implementing SBAC Staff Activities Included Under SBAC Time Study Participants The Time Study Process Training for SBAC Time Study Results and the Cost Allocation Process Preparing an Invoice for Medicaid Payment Monitoring and Quality Assurance You can see from the Table of Contents the different Chapters in the Guide. We will not really cover these today – everyone here is already a participant in the program and should know these basics. The guide is yours and we encourage you to review it later at your convenience.

School-Based Administrative Claiming Program Guide Appendix B - SBAC Activities List Appendix C - MDE Contacts Appendix E - SBAC Time Study Activities Appendix I - 2007-2008 SBAC Calendar Appendix J – SBAC Training (3 Levels) District User’s Guide You can also see from the Table of Contents the different Appendices in the Guide. Some you can look at later, but I do want to point out these…

SBAC Training Modules Three Levels RMS Participant SBAC District Coordinator MDE SBAC Specialist Training is designed incrementally, based on the knowledge needed for the level of participation Each level has a relationship to the entire process Each level is dependent on the other

Level 1 – RMS Participant What is Medicaid? Who/what is covered? What is EPSDT/Mississippi Cool Kids? What is theCertified School Match Program? What is SBAC? What is a RMS? Who can be sampled? Why must I do this? What do I have to do? How do I fill out the form? True/False test

Level 2 – SBAC District Coordinator and District Business Manager Most essential functions Mainly computer manipulation Quality control Assurance that deadlines are met Audit compliance piece

Level 2 – SBAC District Coordinator Major Steps (Employee Roster) Generate initial roster Document participant training by deadline Remove untrained participants by deadline Submit trained roster by deadline

Level 2 – SBAC District Coordinator Major Steps (RMS forms) Track participants’ receipt, completion, and return of RMS forms during the quarter Verify a percentage of RMS forms Submit completed RMS forms by deadline

Level 2 – SBAC District Coordinator Major Steps (Audit file maintenance) Quarterly invoice ID information on each group member Cost summaries for participant grouping RMS summary Calculations of Medicaid-eligible student proportions Total costs Financial allocation with written explanation Certification of State Expenditures form

SBAC Web-Based Reporting System

User Control Panel/Functions

Employee Roster

RMS Participant Training

Early Success! “The training this morning was really helpful. In light of this extremely busy time for financial people, it was really awesome to see that so much time and effort was put into making this process as painless and as user friendly as possible!” “I think this new system is going to be GREAT!!! It is obvious the amount of time and effort that has gone into making this successful!! It all seems very organized and easy to use!!”

What is the School Health-Related Services Program? Designed to identify children who have a learning problem because of a medical problem which requires special services Services include: Speech/language therapy and evaluations Occupational therapy and evaluations Physical therapy and evaluations Psychological evaluations Psychotherapy services

Speech/Language Services Services for speech, hearing and language disorders means diagnostic screening, preventive or corrective services provided by or under the direction of a speech pathologist for which a patient is referred by a physician . Services must be provided by a speech pathologist licensed in the State of Mississippi.

Speech/Language Services The individual must also meet Federal regulation licensure requirements: Has a certificate of clinical competence from the American Speech-Language Hearing Association (ASHA) Has completed the equivalent educational requirements and work experience necessary for the certificate; or Has completed the academic program and is acquiring supervised work experience to qualify for the certificate

What we’re doing to help! 07-08SY - Pilot program to test a web-based system for reporting speech therapy claims 08-09SY – Roll out system to all interested schools currently billing for speech therapy

Contact Information MS Division of Medicaid Cindy Thames, Director Bureau of Maternal & Child Health 601-359-6152 epcet@medicaid.state.ms.us MS Dept. of Education Lea Ann McElroy, Director Bureau of Health Services 601-359-3189 lmcelroy@mde.k12.ms.us