Webcast for IEPPEC Conference Moderators jdaisy.jd@gmail.com Webcast for IEPPEC Conference Moderators

This Webcast Will Cover The peer review process What to do on your session presentation day Your role and responsibilities Resources Pre-event On-site Room manager Presentation forensics What you can do today

Welcome! And Thank You IEPEC—since 1983 a resource for Professional Evaluators What makes us different—Peer reviewed abstract process and Peer reviewed papers What makes us really different? YOU!

Resources: Your Support Team Charles Michaelis Databuild Research and Solutions Ltd Ed Vine Lawrence Berkeley National Laboratory Jean-Sébastien Broc Research on Energy and Efficiency Mirjam Harmelink Harmelink Consulting Stefan Thomas Wuppertal Institute for Climate, Environment and Energy Piet Bonnekamp Energy Center of the Netherlands Li Pengcheng China National Institute of Standardization

Resources: Pre-Event and at the Event For content/event issues: Me—content (and I will direct questions to the chairs)

Your Role and Responsibilities Central point for communications with your authors! Final authority on paper submission Session leader Session “storyteller” Marketing role

Your Role: Central Point for Communications Introduce yourself (this should already be done) to your authors (conference call is best) Review timelines and expectations (on the web)

PAPER REVIEW & SUBMISSION TIMELINE Peer-Review Process PAPER REVIEW & SUBMISSION TIMELINE By 19 May First draft due to moderator and session authors. 6 June First set of comments on your session’s authors papers due to your moderator. No Later Than 1 July Second draft due to moderator and your session’s authors. 30 July Final comments back to authors and moderators. Between 30 July and 9 August You and your moderator should agree on the disposition of your final submission. Submit a PDF version of your paper to your moderator. They will submit it to us at iepec@caenergy.com. We will be posting the papers on our website. Please note, if you do not submit a paper, you will not be allowed to make a presentation at the conference.

Exchange Papers Among Authors By May 15 Exchange Papers Among Authors ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator

Moderator Review Questions Yes No Comments Should it be reviewed again by the Session Moderator prior to publication? Is it a new and original contribution? Does it give adequate references to related work? (Please suggest key references that were omitted.) Is it clearly presented and well organized? Does it contain material that might well be omitted? If so, what? Are the conclusions sound and justified? Are the illustrations and tables all necessary and adequate?

Moderator Send Back to Authors no later than June 20th By June 6th, you should have author comments. Compile and submit to original authors. ~~~~~~~ ~~~~~~~ ~~~~~~~ Moderator Send Back to Authors no later than June 20th

Basics—Efficient Writing, Not “Lots of Writing” Maximum number of pages 12 All authors can be listed, but presenting author should be the first listed All speakers have the Author’s Kit—it is also on the website We cannot accept late papers. No paper, no podium—but always talk with me if warranted.

Your Author Wants to Know… http://www.iepec.org/?page_id=5124 Paper Format Instructions (layout, length, fonts, etc.) Reference Guide (how to cite a reference) Your Paper Should Look Like This IEPEC Conf_Paper Check List

If you have a problem paper… Email to samb@caenergy.com ~~~~~~~ ~~~~~~~ Email to samb@caenergy.com ~~~~~~~ Moderator

Last Review of Papers no later than August 1st, me August 9th ~~~~~~~ ~~~~~~~ Email to samb@caenergy.com ~~~~~~~ Moderator

Paper PDF Process Be sure that they have not included any page numbers, track changes, comments (you might be surprised at what we get), etc.    Your next job is to provide us with a session summary sheet no later than August 9. 

SESSION # (admin use only) SESSION TITLE (IN ALL CAPS) Your One Page Write-Up SESSION # (admin use only) SESSION TITLE (IN ALL CAPS) Moderator: Charles Michaelis, Databuild Research and Solutions Ltd PAPERS: Enter Title of Paper Enter All Authors, First Name, Middle Initial, Last Name, Affiliation

Your Role: Presentations In August, make sure that your authors begin their presentation work Discuss the format of the session Note time constraints Review the PowerPoint presentations rule of thumb: no more than 3-4 bridge slides (title, outline, conclusions and 8 content slides max!) All authors send you a final electronic copy of their presentation but….

To keep you sane… Authors are to bring their own set to the conference!

Monday—At the Registration Desk Market Transformation will be in Classroom 1 on Tuesday. Find the computer named “Classroom 1” and… Put the presentation for Market Transformation on : Classroom 1-Umweltforum

Open the Desktop and Find Your Session’s File Folder… Put you file in the proper session folder Example Market Transformation Tues. 11:00 – 12:30 Tiedemann Wobus Parlin Bennich National Energy Programs Tues. 2:00 – 3:30 Add files into this folder

Get Ready for Stage Time

And Thus Avoid Surprises Be Prepared And Thus Avoid Surprises

In Your Room In your room: Table and four chairs, room set is schoolroom Podium Laser pointer Speaker timer Data projector Computer!!!!! Confirm that each speakers presentation is in your sessions file folder on the computer. Your room manager will help with this

Focus on Key Learnings for Your Audience Ask each speaker what they see as the “take aways” from their presentation—this will help you craft a short session story Are there connections that you can see that may have been overlooked by your speakers (the old forest for the trees issue)

Credential your Speakers Review bios—and then: Think about what is relevant in this bio that makes them ideally suited to talk about what they are going to cover—credential them—we do not need pedigrees Be a bit informal—thus do not read a prepared bio Within 5 seconds of hearing someone read a bio, people are no longer listening nor is the information particularly useful

Presentation Forensics: Moderator Time Waits for No One Rule One: Time waits for no-one, you have a 90-minute session Start on time—don’t wait! Spend the first 5 minutes with: Why this session is important to evaluators Who the speakers are and what they will talk about and what participants should listen for (45 seconds per paper) What the rules are—20 minutes per speaker, questions at ???? You now have only 85 minutes left

Time Waits for No One 14-16 minutes Introduce your first, speaker—there is now only 84 minutes left –and by the time you introduce all your speakers when they present, you will have only 80 minutes left But we are not done yet! With general admin, speaker’s presentations, time required for moving speakers up and down, closing remarks, you will have around 14-16 minutes for questions and discussion left in your 90 minute session—make the most of this time

Presentation Forensics: Moderator Problems: Speaker won’t quit: Remember that the audience can SEE that they have run out of time Get up and stand next to them Move them over and suggest that folks talk with them after the session

During the Session Wake up the audience! Have questions to get a discussion rolling ready at hand Repeat questions to assure that everyone has heard and you have heard the question correctly—no grandstanding with statements General Problems? Equipment?—ask your room manager to take care of it—they are there to fix whatever happens and then you ignore the problem

Your Room Manager: Do Things the Easy Way Will be there to help at all times They will pull up the presentations and open them at the bottom of the screen Speaker tent cards will be out You and the speakers know how to work the equipment

Your Room Manager: Takes Care of Trouble Will make sure that your session title is clearly displayed on the outside door Will get more chairs if needed Will handle any problems in the room such as: Temperature Lighting AV not working And anything that takes time away from you doing your job of keeping the session moving

Marketing Help us highlight your role and put your colleagues in the audience Add our website link to your signature block Note your role in the event in any marketing materials where it is appropriate http://www.iepec.org