High School Capacity Committee March 30, 2017

Region 5 plus Roanoke and Winchester City Schools HCPS is often compared to Lynchburg City Schools. They have 2 high schools and an enrollment of approximately 8000 students. HHS Enrollment March 24, 2017 1,717 1,737-Building Total

High School Discussion Timeline School Board directs Dr. Kizner to seek a full comprehensive April 21, 2015 plan from the architects to determine their next steps in building construction/renovation.  Met with Bob Moje  and Kelly Callahan to discuss contract and April 30, 2015 additional study. ( Dr. Kizner/Mackail)  VMDO presents to Board and provides update to steps taken May 5, 2015 thus far.  Board gives Dr. Kizner authority to proceed with comprehensive study regarding next steps. Met with VMDO (Moje/Callahan/ Dr. Kizner/Mackail) July 14, 2015 to discuss issues relating to project and scope of HHS study. VMDO meeting with HHS administration about HHS July 29, 2015 Study VMDO presents HHS study and accommodations made to August 18, 2015 building (School Board) School Board discusses HHS overcrowding options at September 1, 2015 work session VMDO presents CIP, THMS renovations, HHS expansion September 15, 2015 to School Board

School Board holds a Public Hearing on options to October 6, 2015 alleviate overcrowding at Harrisonburg High School School Board holds a Public Hearing on options to November 3, 2015 School Board holds a Public Hearing on options to December 1, 2015 School Board Discusses real property in closed session Dr. Kizner/Mackail present to Planning Commission December 9, 2015 on enrollment growth and building plans School Board meets (during work session) to discuss   December 14, 2015 Capacity issues at HHS and the plan to deal with the overcrowding.  Joint meeting with City Council. RFP for placing annex on HHS January 25, 2016 site.  Support replacing HVAC at THMS. (School Board) Met with John Mather from Mather Architects to discuss February 1, 2016 HHS Annex project 

Approved going to RFP for HHS Annex February 2, 2016 Move to direct the Superintendent and staff to issue an RFP  for architectural, engineering and related services for design  and construction of an 800 student building to be located on the  current Harrisonburg High School property. The scope of the work  should include the cost associated with replacing any existing facility  (e.g. sports facilities, parking lots) to another location at a site across  from the high school property.“ (School Board) Board meets in closed session to discuss architectural firms April 19, 2016 Board meets in closed session to discuss architectural firms April 25, 2016 Board votes to enter into contract negotiations for HHS May 3, 2016 Annex (Predesign and Schematics) with Moseley Dr. Kizner meets with HHS faculty regarding plans for HHS May 5, 2016 Meeting with Jim Henderson about HHS Project  May 27, 2106 with Cindy Prieto May 27, 2106

Mobile Units How many mobile units do we have now? Six currently at the high school. Adding an additional 2 this summer. When school opens next year we will have 8 total. What is the cost of purchasing a mobile unit? What are the additional operational and other costs each year?  We do not purchase mobile units. We rent mobile units. The current rental agreement is 36 months. Currently it costs the division approximately $20,000 to have a mobile unit installed. In addition to the installation we assume the cost of installing the internet, phone service and electrical service. We also provide other installations that support the classes being outside of the main building. This includes securing the entrance/and exit door to the high school and installing fencing around the buildings for safety. Installation: $20,000 per unit Fencing $4100.00 Furniture: $5000.00 per unit Internet/Intercom $1000.00 per unit Security: $2000.00 Monthly rent per unit: $840.00 per unit  

Mobile Units How many mobile units can be supported at the HHS site? We could continue to install mobile units at the current location at the high school. With the addition of the 2 mobile units this year, we will lose approximately 60 total parking spaces. The addition of more mobile units in the parking lot not only decreases the parking capability of the lot but also has a great impact on the staging of the parent/student drop off loop which impacts the traffic flow within the parking lot. This also compromises the safety of the campus and the students within the mobile units. Classes are in those mobile units all day. It does not add to the capacity of the building but adds classroom space needed to serve the current enrollment. At what point will restroom facilities need to be located near the mobile units? What are the additional costs associated with this? To utilize the restrooms in the building, the mobile units have to be located within a certain distance. We have the capacity in the main building but the distance is the issue. If we continue to add units behind the current units additional restrooms will need to be secured. The easiest solution would to rent a restroom mobile unit which would be similar in price to a standard unit but would also need to be serviced daily.

Mobile Units Summer 2017