Data Pipeline Town Hall February 12, 2015 The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline. We will begin the webinar shortly Dial in number is 1-866-764-6750 Data Pipeline support email is datapipeline.support@cde.state.co.us

Webinar Etiquette Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them. If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music! We will hold the Q&A session at the end of the presentation: Type it in the Chat Box for a response OR Raise Your Hand: A presenter will call your name After your name is called, un-mute your phone and speak your question/comment Please be respectful of others time; we may need to have a separate conversation later to best help you 2

Introductions 3

Today’s Agenda Open Collections in Data Pipeline Poll - Data Pipeline Civil Rights Data Collection Human Resources TELL Survey Discipline Interchange Student End of Year Course Codes 11th Grade Alternate Assessment Special Education IEP Interchange Student October and FAST/Audit Student Interchange ELL Edits 4

Open Data Pipeline Collections 5

Open Data Pipeline Collections Year Round Directory RITS EDIS TSDL – Interchange open 6

Open Data Pipeline Collections Snapshot Human Resources (February 20th 2015 HR Snapshot Final Approval, Collection Closes) EDIS Directory Staff Interchange Human Resources Snapshot 7

Open Data Pipeline Collections Snapshot 11th Grade Alternate Assessment Student Interchange Directory RITS 8

Poll-Data Pipeline 9

Civil Rights Data Collection 10

Important information about CRDC Launch Date The new 2013-14 CRDC system will launch in March 2015. The official due date for the 2013-14 CRDC will be set no earlier than 75 days after the official launch. Approximately two weeks prior to the official launch of the CRDC system, your superintendent will receive a letter with the official due date.

Important information about CRDC Launch Date (cont.) We would encourage you to use this time to gather the required data and begin to prepare your submission. Helpful information about preparing for the CRDC is available through the CRDC Resource Center at https://crdc.grads360.org flat file specifications worksheets to prepare your data submission.

Important information about CRDC Launch Date (cont.) The following planning documents may help you prepare for this important data collection: 2013-14 CRDC Planning Checklist: https://crdc.grads360.org/#communities/pdc/documents/5238 How to Organize Submissions: https://crdc.grads360.org/#communities/pdc/documents/5592 2013-14 CRDC Data Collection Planning Guide: https://crdc.grads360.org/#communities/pdc/documents/5180 Excel Data Collection Template, School Form: https://crdc.grads360.org/#communities/pdc/documents/5786 Excel Data Collection Template, LEA Form: https://crdc.grads360.org/#communities/pdc/documents/5787

Important information about CRDC Launch Date (cont.) If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC. The Starter Kit is available at https://crdc.grads360.org/#program/starter-resources

Direct from OCR

Direct from OCR

Direct from OCR

Direct from OCR

Direct from OCR

Direct from OCR

CRDC Partner Support Center: (844) 338-2732 CRDC@SANAMETRIX.COM CRDC Assistance CRDC Partner Support Center: (844) 338-2732 CRDC@SANAMETRIX.COM 21

CRDC Resources Office of Civil Rights (OCR) http://ocrdata.ed.gov/ https://crdc.grads360.org Colorado Department of Education http://www.cde.state.co.us/datapipeline/civilrightsdatacollection http://www.cde.state.co.us/datapipeline/coloradodataprovisioncrdc 22

CRDC Thank you for hanging in there with us! Will continue to give updates Town Halls Points of Contact e-mails CDE website If anxious to start gathering data, provide red fields (data CDE does NOT have) 23

Human Resources 24

Timeline Deadline - Friday, February 20th 2015 Required to have HR snapshot error free and finalized before or on this date Send signature page to Annette Severson, via email or fax (severson_a@cde.state.co.us or 303-866-6888)

Defects of this Week Licensure waiver schools- the ‘waiver’ was not being listed as a license, impacting warning HR094 mostly Cognos – Highly Qualified Report: HQ Teacher column – still causing issues for some 26

Technical Assistance (TA) Requests for TA is high and will remain as such Priority at this time is as follows: File upload issues Edit issues, errors and then warnings HR report questions related to FTE, or HQ report I thank you all for your patience and hard work! 27

Resources Staff Interchange: http://www.cde.state.co.us/datapipeline For Highly Qualified questions: email Jennifer Simons at simons_j@cde.state.co.us Documents posted online in staff interchange link Human Resources: http://www.cde.state.co.us/datapipeline/snap_hr 28

Contact Information Annette Severson: Email: severson_a@cde.state.co.us Email: datapipeline.support@cde.state.co.us Phone: 303-866-6824 Fax: 303-866-6888 In emails or voicemail messages, please include: District Code Error code(s) if applicable Where assistance is needed; such as ‘files won’t upload’ or ‘getting error HR### for EDID ######## and I don’t know why’ 29

Teacher Student Data Link Webinar Training Information

Teacher Student Data Link Webinar 101 When:  Wednesday February 18, 2015 Time: 10:00 AM to 11:00 AM   URL:  http://connect.enetcolorado.org/tsdl/ Conference number:  866-305-5704 This will be a basic introduction to the Teacher Student Data Link Collection. Topics included: 2014-2015 updates Timeline Course Instructor file layout Course Enrollment file layout Expectations regarding the Teacher Student Data Link Interchange and Snapshot Error Reports Presenter = Chris Vance and Annette Severson Email= vance_c@cde.state.co.us and severson_a@cde.state.co.us 31

TELL Colorado 32

What is “TELL Colorado” ? TELL Colorado is a statewide survey of school-based educators to assess teaching and learning conditions at the school, district and state levels. The state’s education leaders want to ensure that every Colorado educator has the supportive environment necessary to help students achieve at the highest levels!

About the Survey Process Fourth administration of biennial survey opens Wed, Feb 11 through Mon, March 9. Established in 2008 through HB 08-1384 (CRS 22-2-503) to assess school-level teaching and learning conditions across state. All school-based licensed educators have the opportunity to participate via an online survey. It is voluntary and anonymous. Intent is to spur conversations and inform improvement efforts at the school, district and state levels. CDE works with partner organizations, including Governor’s Office, CASE, CEA, CASB, League of Charter Schools. New Teacher Center selected to provide expert guidance, survey administration and data analysis.

Areas Assessed on the TELL Survey 20-30 Minute perception survey with “yes/no” and “Likert scale” questions. Unit of analysis is school. Data available at school and district levels. Minimal demographic information for individuals to strengthen confidentiality. Participation threshold of 50% of respondents (n=at least 5). Constructs include Time Facilities and Resources Community Engagement and Support Managing Student Conduct Teacher Leadership School Leadership Professional Development Instructional Practices and Supports New Teacher Support 35

What We Have Learned from the TELL Survey… Overall, Colorado educators are very positive about school conditions! Time is consistently the biggest challenge. Sense of efficacy and support from leadership affects teacher attrition more than other factors (e.g., salary). Effective induction support and mentoring is not systematically available to novice educators. The construct with the strongest relationship to student performance is community involvement and support.

For Additional Information Each eligible educator should have received a letter with a unique code to access the survey. Visit the survey website: www.tellcolorado.org If educators have questions or do not have a code, contact the Help Desk: helpdesk@tellcolorado.org or 1-866-301-2454, ext 13. Phone lines are open 7:30 a.m. to 4:30 p.m. Monday through Friday during the survey window.

Student End of Year 38

End of Year 2014-2015 2014-2015 End of Year snapshot Snapshot is available 2014-2015 schedule posted at http://www.cde.state.co.us/datapipeline/snap_eoy Remind schools to continue to work on collecting adequate documentation. 39

Statewide Standard Course Codes 40

Statewide Course Codes Required for Teacher Student Data Link All districts are required to map courses Upcoming Trainings February 12th 3:00 – 4:00 41

Statewide Course Codes 2014-2015 Course mappings schedule Replicate prior year courses Focus on secondary courses Map and load courses by Thursday, March 26th More information http://www.cde.state.co.us/datapipeline/standardcodesprojectdetails 42

4/16/2018 11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate.

LAM Assigns User Roles for 11th Grade Alternate Create Preliminary Snapshot; correct errors DAC verifies IEPs for eligible students Test Orders Complete test orders 100% of districts Preparation Test Administrator Training – March 12 at 3:30 Registration Link will be sent via DAC/DR listserv- Please distribute March 10-31 – Create Final Snapshot and Roster Distribute materials to Test Administrators Test Window April 1-24 May 8 LEAAPPROVER Webinar – April 21 8:00 AM Score Entry – April 28-May 7 May 8th LEAAPPROVER submits to CDE by 5:00 PM 44

11th Grade Alternate Assessment for the Colorado ACT Contacts 4/16/2018 11th Grade Alternate Assessment for the Colorado ACT Contacts Linda Lamirande Exceptional Student Services Unit Accommodations & Assessment Specialist Lamirande_l@cde.state.co.us 303-866-6863 Tesia Swanstrom, Program Assistant Swanstrom_t@cde.state.co.us 303-866-6639 I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

Special Education IEP Interchange 46

Indicator 14-Post School Outcomes NEW this year Student contact information needed from every AU (for the 14-15 Sped EOY) on students who are 16 years of age and older and exited for the following reasons: Graduated Dropped out Aged out Graduated with a modified diploma Certificate of completion Moved, not known to be continuing 47

Indicator 8-Parent Involvement NEW this year A sample (100) of Parent Surveys are required from every AU to ensure requirements for Indicator 8 – Parent Involvement are met. AUs may need to submit the Parent file if your response rates are lower than 16% The ESSU Unit will be notifying you when you reach 16%- once this is met, the Parent file submission won’t be necessary Representatives from the ESSU Unit will be at the March 5 town hall to answer questions you may have. 48

Student Interchange – English Learner edits 49

Student Interchange – English Learner Edits For Student October 2014, there were several English Learner (EL) edits (on next slide) that were not working correctly Problem fixed towards the end of or following Student October 2014 The errors fixed during Student October were temporarily set to Warnings (as it was close to the conclusion of the collection) Now returned to Errors What this means to you: You may have new EL errors needing resolving for SEY 2014-15 One good reason to start loading SEY now – so you are not rushed later in resolving these Please code correctly (vs. coding to bypass resolving errors) and request exceptions as needed 50

Was not always firing STUOCT Error or Warning Rule Notes Description E SP166 To Warning (W) STUOCT ESL: Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades 1 and above) SP167 Was not always firing STUOCT Bilingual: Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades 1 and above) SP155 To W STUOCT Non-English speaking student cannot be enrolled in both a Bilingual and an ESL program. SP156 SP161 Non-English speaking students must be reported as being served by a Bilingual or ESL program. SP163 English speaking students must not be coded as being served in an ESL program. SP164 If Language Proficiency is either 1 or 2 then the ESL or Bilingual code must be either 1 or 5. W SP401 (ESL) Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades preschool and Kindergarten) SP402 Student was identified as ELL prior year and this year the student is coded as Not applicable (for grades preschool and Kindergarten) SP295 Post STUOCT If ESL = 2 (Monitored Year 1) and prior year ESL = 0,2,3,4 and prior year Bilingual = 0,2,3,4 (i.e., prior year was not in program or Parental Refusal) SP296 If ESL = 3 (Monitored Year 2) and prior year ESL = 0,1,3,4,5 and prior year Bilingual = 0,1,3,4,5 (i.e., prior year was not Monitored Year 1) SP297 If ESL = 4 (Exited Year 3+) and prior year ESL = 0,1,2,5 and prior year Bilingual = 0,1,2,5 (i.e., prior year was not Monitored Year 2 or Exited Year 3+) SP299 If Bilingual = 2 (Monitored Year 1)and prior year ESL = 0,2,3,4 and prior year Bilingual = 0,2,3,4 (i.e., prior year was not in program or Parental Refusal) SP300 If Bilingual = 3 (Monitored Year 2) and prior year ESL = 0,1,3,4,5 and prior year Bilingual = 0,1,3,4,5 (i.e., prior year was not Monitored Year 1) SP301 If Bilingual = 4 (Exited Year 3+) and prior year ESL = 0,1,2,5 and prior year Bilingual = 0,1,2,5 (i.e., prior year was not Monitored Year 2 or Exited Year 3+) 51

Student October 2015 and FAST/Audit 52

Student October 2015 – Keeping abreast of changes – from FAST Some of the following is in response to the requests you made in the Student October 2014 survey. Thank you for your feedback as it helps us improve. Resource Guide: Draft of updated Student October Count Resource Guide published end of April 2015 Final Student October Count Resource Guide finalized in June 2015 to address: feedback from field and any changes resulting from legislation   53

Student October 2015 – Keeping abreast of changes – from FAST Planned Trainings/Webinars include: Student October Count 101 geared towards new personnel and/or smaller districts as focus will cover the entire process/requirements we hope to offer this both early and late summer Student October Count Updates geared towards experienced personnel as focus will be only on: Areas that have changed or Areas needing clarification We hope to offer this both early and late summer FAST webinar to address questions FAST involvement in weekly Data Pipeline Town Halls Documentation Audit FAQ being developed Will be published sometime this summer 54

Next Town Hall: Thursday, February 19th, 2015 9a.m.-10a.m. CDE Offices are Closed for Presidents’ Day 55